Adagio JobCost
8.1B | 2009-06-09 (Jun '09)
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- Compatible with Adagio Receivables 9.0A. Note that Adagio JobCost 8.1B also remains compatible with earlier versions of Receivables. The Customer Edit and Customer Inquiry functions support the new features in the Customer in Adagio Receivables 9.0A wherever possible.
- The Adagio Open Data process has been improved. The user can be identified through their Windows authenticated user ID using the “remember user name” and “remember password” options on the log in dialog. The Previously Opened database list is now saved by Adagio User rather than for all users. The first time an existing user or a new user logs into the module they will be asked “Would you like your historical company access list set up?” Answer yes to have the module add all entries from the Previously Opened list from your prior version. The Previously opened list also displays the date the data was last accessed by the user. The authentication option may be turned off by editing \softrak\system\ADS.INI and adding the lines:
[Options]
RememberUser=0
RememberPassword=0- Added option to open functions on startup, including: Job Edit, Job Inquiry, Cost batch entry, Bill/Payment batch entry, and Auto-Retrieve batches.
- The options ‘Enable SF Export’ and ‘Enable SF Printing’ have been added to the Edit User screen to allow you to disable Excel Direct in Smart Finders to help safeguard your sales data, customer list and other information in your database.
- Date entry has been improved by recognizing a single number as a day and defaulting the month and year of the entry. Four digit numbers default the year. Entering “12” into the date control with the sign-on date being Feb 26, 2008 will result in February 12, 2008 being returned to the application.
- Adagio JobCost will optionally create a backup whenever a Data Integrity Check completes without errors. Adagio JobCost will prompt you to create a backup of a database prior to applying any “fix” as a result of the “Rebuild” option being selected to repair damaged data. Backup details are written to the log file.
- The Field Verification option has been removed from File | Options. Fields are always verified during entry.
- WebSafe changed to vitalEsafe™ in Backup function to reflect the 3rd party name change.
- The Help Menu has been modified to allow the user to launch the Adagio System Status utility (chksys.exe) and print the Adagio Lanpak registration form.
- Added option ‘Close report dialog after print’ on the Print/Post tab in the Company Profile. Set this option off if you often print reports multiple times with different settings or ranges.
- Added ‘Allow posting journal purge’ option to Company Profile. If this option is off you cannot clear the posting journals after printing them. This prevents accidental purging of posting journals. If this option is off the posting journals will be purged as part of Year End.
- Added ‘Require batch print before post’ option in the Company Profile, Options tab.
- Added option ‘Prompt to consolidate G/L transactions’ on the Options tab in the Company Profile. Disabling this option ensures you do not accidentally consolidate transactions after printing the ‘G/L transactions’ report.
- The “Customer” button on the toolbar will launch “View Customers” if the operator does not have permission to edit a customer. The buttons for Jobs, Phases, Categories, Estimates, and Managers also support this feature.
- Default batch description text can be automatically created with user initials (%usr), date (%dat) and time (%tim) created/edited in a user specified format. Multiple date and time formats are supported. These options are set on the Batch tab in the Company Profile. The batch description can still be edited as required when the batch is created.
- The integration with Adagio Ledger now supports the Second Description field for the Send-To Description field in the Company Profile, System Settings tab.
- When Adagio GridView 9.0A or higher is opened from the Adagio menu Adagio JobCost 8.1B will be displayed as the first line on the Select Module screen so you do not need to scroll down to find it.
- The install, workstation install and Service Pack install now support installing to a LINUX server without a special command line parameter.
- Automatically copies help files (*.chm) to the local drive so that Service Packs do not require a workstation install just to update the readme help file.
- The Help has been updated in addition to adding the new features for this release. JobCost specific improvements
- You can now close Jobs by range. Jobs can be multi-selected within the range.
- Job Alerts added. Jobs can have multiple alerts and alerts can be set to display in specific functions in a specific module. Options on an alert allow them to be disabled once they are displayed, or require a user to acknowledge the alert. User ID’s are stored when alerts are disabled. All alerts for a job can be disabled in a single tick box.
- Job Alerts are popped in batch entry if selected in the alert. Job Alerts are popped in other modules, including Receivables (9.0A or higher) and Invoices (8.1B and higher).
- A Job Notes report has been added.
- A ‘Ready to post’ status has been added to the batch status. Default settings for Entered, Retrieved or Imported batches can be set in the company profile.
- Entries in batches can be sorted. You can sort by Job, Estimate, Document Date, Document Number, Document Type, Reference, Reference, Description, and Entry Number.
- JobCost Units, such as labor hours in Cost batches, post through to Ledger 9.0A or higher (if the account tracks Statistical Units) for use on financial statements.
- Copy Job allows control of ‘Additional files to copy’, including Estimates, Notes and Alerts.
- Copy Jobs, Phases, Categories and Managers places you directly in edit for the newly created record.
- Date, Time, User Lasted Edited stamps added to Job Master, Job Estimates, Job Details, and Cost and Bill/Payment batches. This information can be shown in Grids and using Adagio GridView.
- Created by User, Last Edited Time and Last Edited User added to batches (batch control). (Creation Date and Last Edited Date have always been there). This information can be shown in Grids and using Adagio GridView.
- Composite tables containing links between tables within JobCost have been moved to the ‘Adagio JobCost 8.1A-8.1B’ dictionary for use by GridView. Composites between JC tables and AR9 customer have been added to the new Adagio {Composite Tables 9.0A}’ dictionary installed by JobCost, including ‘*J/C Hst Master w Manager, Cust’ and ‘*J/C Hst Master w Manager, Cust’.
- Added the ‘Remember report settings’ option to Company Profile, Options tab.
- Added option ‘Include jobs without transactions’ to the Job Status, Billing Worksheet, Retainage Payable Aging, and Retainable Receivables Aging reports. If this option is off jobs with no transactions in the date range specified will be excluded. This speeds up the reports and reduces the number of pages in cases were you do not want to see jobs on the report at all where there are no transactions in the date range specified. For example when you do not want close jobs for tax reasons.
- Receivables 9.0A included the new option ‘Send tax as’ which can be set to ‘Do not send’ (i.e. don’t send tax as Other Charges) if you do not wish to send tax to JobCost. This option is also supported in Adagio Invoices. For users of Receivables 8.1A or earlier the option ‘Include other charges in billings’ has been added to the Job Summary report. Turn this option off to exclude taxes from Customer Billings on the report. If you are using Adagio Invoices, you must turn off the option ‘Include tax in transfer to Job Costing’ in the Adagio Invoices Company Profile (Print / Post tab) to use this option. This will separate taxes as Other Charges so they can be excluded on the Job Summary report. Job related invoices entered in Receivables always separate tax as other charges.
- When a new JobCost database is created the company address and phone number fields are defaulted from another module (Ledger, Receivables, Payables, or Inventory).
Adagio JobCost
8.1A | 2007-06-08 (Jun '07)
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- Compatible with Windows® VistaT.
- Compatible with Adagio Lankpaks 8.1A. Lanpaks must be 8.1A for all Adagio 8.1A modules.
- Smart Finder can now search on multiple criteria.
- Contents of disabled fields are shown in blue rather than dimmed gray. This may be easier to read on some monitors at higher resolutions.
- Adagio download files, installs, workstation installs, all workstation install (\softrak\allwkst\allwkst.exe), and the Adagio Check System utility (chksys.exe) are now signed with a digital certificate using VeriSign to allow you to verify the Publisher is Softrak Systems Inc.
- Vista does not support the old style Windows Help (.HLP files). All .HLP files were converted to compiled HTML help (.CHM files), which are supported by Vista.
- For security reasons Windows does not permit .CHM help files to be run from a network drive. This is true in XP as well as Vista. The .CHM files must be run from a local drive. Adagio 8.1A installs all .CHM help files to your local hard drive and loads them from there. The workstation install also copies .CHM files to the local drive.
- When switching window/task in Vista with Alt-Tab or the new Flip 3D (Windows-Tab) an image of the current Adagio screen is shown rather than just the icon of the Adagio program.
- You can now backup Adagio data in zip form to WebSafe, a web-based storage facility. WebSafe is a service which allows you to store your important information in a secure location that you can access from anywhere in the world. See www.websafe.com for details.
- The formatting of dates and text sent to Excel from Smart Finder results has been improved.
- A 'User defined' field has been added to the G/L Description 'Send to' options in the Company Profile. This allows you to format the G/L Description field sent to the GL using a combination of fields from the original transaction, batch information (posting sequence, batch number, entry number), and free form text. The following specification codes are supported.
Code
Description
Code
Description
%job
Job number
%bat
Batch number
%jd1
Job description 1
%ent
Entry number
%jd2
Job description 2
%ven
Vendor number
%phs
Phase
%vnm
Vendor name
%cat
Category
%cst
Customer code
%est
Estimate job-ph-cat
%cnm
Customer name
%ref
Reference
%mgr
Manager number
%des
Description
%mnm
Manager name
%dno
Document number
%xid
Vendor or Customer
%psq
Posting sequence
%xnm
Vend or Cust name
- Adagio JobCost is Adagio Ledger 9.0A ready. Fields required for future drill-down from Ledger to JobCost are included in the GL transaction batch and will be retrieved by Ledger 8.1A. Cost batches post Units through to the Statistical Units field in GL 9.0A. The GL 9.0A Fiscal Calendar is used if a GL 9.0A database is present.
- A simple Timecard entry function has been added to allow labor costs to be entered by employee. Posting timecards creates a cost batch in JC and optionally creates a transaction batch for retrieval by payroll programs or a payroll service. Entering time in JobCost rather than in payroll allows you to post labor related costs to jobs immediately without having to do a payroll run. The interface in previous versions required time be entered in payroll and retrieved in JobCost (this interface is still supported as well). Timecards entries can be copied and/or retained after posting, providing for recurring time entry. JobCost maintains its own Employee, Earnings, and Classes. Earnings codes are optional and if used can be assigned to Employees. Classes can be used for Union codes or for WCC codes in the US, making the timecard entry function suitable for use in Canada or the US.
- Import and export functions have been added for Timecards, Employees, Earnings, and Classes. Payroll programs interfacing to JobCost can create Employee, Earnings and Classes import files for maintaining these files in JobCost.
- The sample data has been updated to include Employees, Earnings, Classes and Timecards.
- You can now multi-select jobs within a range in the Recognize Revenue and Expense function. The spacebar can be used to select or unselect entries and automatically moves to the next row.
- You can multi-select jobs within a range in the following reports: Job Summary, Job Status, Direct Cost Analysis, Change Order, Customer Job Summary, Manager Job Summary, Jobs In Progress, Job Estimates, Job Estimate Worksheet, Billing Worksheet, Job Inspection Worksheet, AIA Billing Worksheet, Retainainge Payable Aging, and Retainage Receivable Aging. Selecting a subset of jobs in a range can also improve the performance of the report.
- Adagio JobCost retrieves additional fields to cost batches in Adagio Payables 8.1A. The new fields include the Description, Vendor Number and Document Number. The Description field is shown on the edit cost batch screen, Cost Batches report and Cost Posting journal in JobCost. The Document Number and Vendor Number fields are not shown on the edit cost batch screen, Cost Batches report or Cost Posting journal but are available in the cost batches column editor and to GridView and Crystal Reports for Adagio. All 3 fields are posted though to the job details file.
- The performance of reports has been significantly improved for these reports: Job Status, Billing Worksheet, Job Estimate Worksheet, Job Estimates, Retainage Payable Aging, and Retainage Receivable Aging. The ability to multi-select jobs in range also speeds up reports in some cases.
- Jobs now appear on the following reports even when no transactions have been posted for the Job (at least one Job Estimate is required in some cases): Billing Worksheet, Change Order Report, Job Inspection Worksheet, Direct Cost Analysis, Job Status, Retainage Payable Aging, Retainage Receivable Aging, Job Estimates and Job Estimates Worksheet.
- The function 'Active Users' has been added to the Help menu. This function lists the users and the applications they have open for the company you have open.
- Users of Adagio GridView can add views to the Inquiry menu. To use this feature, create a Workspace in GridView containing one or more Views, copy the Workspace (.gvs) and Views (.gv) it uses to \softrak\ajwin\views. GridView must be version 8.0A or higher.
- The F2 key now supports Windows standard behavior by editing the line selected on a grid (same as clicking the Edit button).
- The F6 key now opens the smart finder directly from any grid where you can do a find. You do not have to press F5 or the Find button first to invoke the smart finder.
- The Windows calculator can added to and launched from the toolbar by selecting 'Calculator button' in File | Options.
- The date of the last data integrity check is now displayed in the status bar.
- The Data Integrity Checker memo now shows the date the integrity check was run, the starting and ending time, the path and extension of the data and the user name.
- The source files for all reports in Adagio JobCost are installed in the StandardRP sub-directory rather in the program directory \Softrak\AJWin. You can modify the built-in reports using Crystal Reports for Adagio and place them in \Softrak\AJWin\ModRP. Adagio JobCost will print the modified version of the report from ModRP directory. This allows future installations of Adagio JobCost to update report files without over-writing custom versions of the report. Note: customizations to built-in reports should be redone on any updated report file to take advantage of revisions in the updated version.
- The Billing Rate field is no longer displayed with a dollar sign as this was confusing because it can be a markup factor as well as an amount.
- The database conversion process now shows an hourglass and progress bar.
- Copying a Job permitted the new Job Number to be lower case. Lower case Jobs are not allowed and this led to problems selecting and closing jobs.
- It was possible to post a cost batch containing transactions in a closed Entry Period if you entered the batch and later turned on the 'Warn on invalid entry periods' option.
- An error occurred when retrieving transactions from Adagio Receivables 8.0A or older in JobCost 6.8B (2006.12.16). There was no problem if Receivables was 8.0B.
- The cost type summary on various reports can now be printed by Classification. The option 'Cost type totals by' has been added to the Job Estimates, Job Estimate Worksheet, Billing Worksheet and Job Status reports, including the 'archive' versions of those reports. You can select to summarize by 'Classification' or 'Cost type'.
- GL Department fields were active on some screens when the 'Use GL departments' was off in the Company Profile.
- Copying a customer did not trim leading zeros from the new vendor number. Leading zeros are not allowed in customer numbers.
Adagio JobCost
6.8B | 2006-12-16 (Dec '06)
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- Compatible with Adagio Inventory 8.0B when interfaced at the Phase or Category level.
- If the date on the login screen was blanked out, the database was opened with a date of 1899.
- The decimal point was wrong on the Retainage percentage field on the Billing Worksheet.
- In the retrieve function, if you selected payroll only when there were other types of batches to retrieve the Proceed button could not be selected.
- For jobs with the 'simple costed jobs' setting enabled, the Batch Listing report printed an 'invalid estimate' message for estimates that used either phases or descriptions for a cost entry.
- An error was displayed when printing the Billing and Payment Posting Journal if you had previously partially printed and cleared the journal. This has been corrected and existing posting journals will be covered in most cases. However, in some cases the posting journal cannot be corrected and will be lost.
- Retrieving the AP batch from a path different than the JC data directory did not work if JC was stared from an icon that passed in the database path in lower case.
- The translated codes are now shown for the 'Trx Type' field in Job Cost Detail file in GridView.
- After converting to Adagio JobCost from ACCPAC® PlusT Job Costing run without AR and adding Adagio Receivables, the Job Status report and other reports printed the customer name from the original JC customer file rather than the Adagio Receivables customer file.
- The Job Status report now prints all Billings and Payments transactions regardless of the range for 'Trans dates'. Only the Costs are affected by the date range.
- Sample data has been updated for AR 8.0B. The JC, AP, GL, IC and Invoices sample data has also been updated, including adding an AP spec for the CCRA T5018 Statement of Contract Payments form.
Adagio JobCost
6.8B | 2006-03-17 (Mar '06)
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- Compatible with Adagio Inventory 8.0B.
- The field 'GL transaction date' has been added to the Recognize Revenue and Expenses screen.
- The Total on the Bill/Payment Posting Journal was always zero in the 6.8B (2005.09.28) version.
- Notes entered in the main note section of a Job were not saved.
Adagio JobCost
6.8B | 2005-09-28 (Sep '05)
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- An AIA Billing Worksheet report has been added.
- Sample data now includes integrated databases for Adagio Receivables, Payables, Invoices and BankRec.
- For Jobs using one of the percentage complete revenue recognition methods, the Job Completion % was not being updated correctly in the Job or Estimate in some cases when Estimates were edited, added, deleted or copied, or when Jobs were restored.
- The Transaction Date range now works on the Job Status report when printed at the transaction level.
- For cost plus jobs on the Billing Worksheet and Job Estimates Worksheet the billing rate did not print and the estimated billing amount was instead a markup over the estimated cost by the cost plus percentage.
- When you close a Job using a Close date that precedes the last activity you now get a warning message are prevented from continuing.
- The range of batch numbers was not working when you exported batches.
- When creating a new Entry Period in a new database it started with 2 rather than 1.
- If your JobCost data is integrated with Adagio Receivables, the customer list report in JobCost printed nothing. This report is now disabled unless you do not have Receivables and your customers are entered in JobCost.
- The Estimated Billing Amount on the Job Estimates report was wrong in some cases.
- If no cost postings or no postings at all had been made to a Job it did not show at all on the Job Status report.
- When restoring an archived Job, the new estimates did not adhere to the options chosen for recalculating the Units and Estimated Cost.
- The Job Estimate Worksheet now provides more space for the Phase and Category fields.
- The Retainage Receivables report did not show an amount for the detail although the amount was included in the Retainage total for the Job.
- Supports the forced integrity check feature in Adagio DataCare.
- Help | About screen now correctly shows the product version and revision date.
- The Billing Worksheet was not handling retainage properly.
- The drilldown on transactions in the Job inquiry, Summary Costs grid, showed fields from the first transaction when viewing the second or subsequent transactions.
- When a Payments and Billings batch is posted with errors in transactions, the posting journal no longer includes transactions with errors that did not actually post, and the total then matches the total of the transactions that posted successfully.
- The batches range on the Batch Status report did not work correctly.
- When closing a Job under Maintenance | Close Jobs, the last button has been changed to Exit (rather than Close) to avoid confusion.
- When posting a billing batch originated by posting invoices in Adagio Invoices, JobCost now requires a Phase and Category code on transactions for Jobs set to recognize revenue at the Category level.
- When a job was archived, the Labor Burden Allocation was changed from Percentage of Labor hours to the default in the Company Profile.
Adagio JobCost
6.8B | 2005-04-21 (Apr '05)
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- If you only preview a posting journal or audit list you no longer get a option to purge it. You must print first.
- The Job Inquiry showed retainage invoices included in the amount displayed as accrued payables.
- The Recognize Revenue and Expenses function calculated an incorrect amount for the revenue amount for '% completion phases / categories' revenue recognition method in some cases.
- Restoring an archived Job now resets the Closed Date so the restored job can be used without having to reopen it first.
- The auto-workstation install could not be completed and displayed a message indicating the borlndmm.dll was missing.
- The drill-down feature on custom reports created in Crystal Reports for Adagio and added the JobCost reports menu did not work.
- You could not enter transactions dated after January 31, 2005 until JobCost was registered and you entered the license number from Softrak.
- The 'Delete import file on success' option did not work.
- If you installed JobCost at a site were at least one of Adagio OrderEntry, Inventory or Invoices was not also installed, the finder and smart finder in Adagio Payables stopped working.
- The option 'Auto add items on documents' was not saved beyond the current session.
- For the '% completion' revenue recognition methods, the Recognize Revenue and Expenses function generated incorrect GL transactions for expenses if the job had costs or losses previously expensed. It also calculated an incorrect amount for certain statistics in the job and estimate. This was also a problem when recognizing revenue when closing a job.
- For jobs that had both of the options 'Simple cost job tracking' and 'Phase/Category cost tracking' enabled, posting bills or payments for those jobs do not update the Job Details file.
- The Job Status report showed the 'Other charge' transaction amount as zero rather than the actual posted amount.
- If you pressed the ENTER key twice when closing a job on a slow computer, the revenue postings were done twice for the audit list and the GL transaction batch.
Adagio JobCost
6.8B | 2005-01-14 (Jan '05)
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- Initial release.
