Adagio Accounting Software - by Softrak Systems Inc.

Documentation > Historical Enhancements & Revisions by Version
Adagio® Receivables

Adagio Receivables
9.0C | 2012-02-24 (Feb '12)
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Release Notes
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    New Features

       Compatible with Adagio Time&Billing 8.1C. Supports Docket Active status and Docket Styles in grids and finders in customers, batch entry and ranges on aging reports. Supports Staff Active status in finders in customers and ranges on aging reports.

       The Receivables program icon is more consistent with the look of other Adagio icons and the size of the "ar" letters has increased, making the icon easier to recognize at a glance.

    Problems Fixed

       The filename of Statements printed to PDF using Adagio ePrint was missing the first character of the customer number.

       If the 'Validate before importing?' option was enabled and you imported a batch in Excel format that contained an error, an empty batch was created.

       If you printed and consolidated the G/L Transaction report, and you do not have Adagio Ledger, the pre-consolidation entries were not removed from the report and the report totals were doubled.


Adagio Receivables
9.0C | 2011-12-09 (Dec '11)
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Release Notes
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       Report Favorites allow saving Reports with specific options chosen. Click the Favorite button (a star icon) on any report dialog to create a Favorite. Favorites for a report can be accessed from the report dialog in a drop-down field. Favorites can be private to the Adagio user or public for use by all users. Private Favorites are yellow, Public Favorites are blue. Added Favorite Reports and Print/Delete Favorites functions to the Reports menu. Multiple favorites can be defined for the same report.

       Report Sets allow the grouping of Report Favorites into a single print job that will run unattended. Report Sets may be printed to printer or PDF files (when Adagio ePrint is used). Report Sets may be launched from a command file or a scheduled Windows task by running Invoices.exe with the parameter /R followed by the Report Set (ex. /RDayEnd). A progress dialog lists the reports in the Report Set, the printing status of each, the destination folder, filename and conflict strategy. A log is generated that records the printing status of each report in the set. Use Report Sets to automate the printing of all your daily or month end reports.

       Added 'Append by type' option to Payment Methods for the BankRec interface. Payment methods set to ‘Batch by date’ always created batches by date and by payment method. Now, if you have ‘Append to existing batch’, but do not have ‘Batch by date’, you can choose ‘Append by type’. This allows you to separate out the checks you deposit into two separate batches – checks drawn on the depositor’s (your) bank and checks drawn on other banks. It also allows you to separate checks and EFT payments of the same date for the same bank. To use this option you must have Adagio BankRec 8.1D or higher.

       Added Payment Methods report.

    Problems Fixed

       In Receivables 9.0B (2011.07.27), cash transactions with a blank Payment Method were missing from the batch sent to the BankRec batch, unless an earlier entry with a Payment Method had been posted in the same batch or in a batch posted earlier in the same session.

       In Receivables 9.0B, posting Debit Notes to Balance Forward customers caused data integrity errors.

       An error occurred if you had more than 9,999 batches (for any batch type) in the same year. Note: the maximum number of batches allowed in a year is 65,535.

       The Payment Method was not remembered between entries in Cash Batch entry.

       If the 'Validate closed periods' option was set to 'Disallow', when there was an unposted batch from OrderEntry you could not post the batch and received an error indicating (incorrectly) that the fiscal period was closed for the date of the batch transactions.

       In Receivables 9.0B (2011.07.27), after printing and clearing the Batch Status report for the entire range of batches, if there were no open batches, when you ran a Data Integrity Check (DIC) before creating a new batch it  reported an error stating the next batch number should be 1. If you did a rebuild, everything appeared to fine. However, when you created new batches they became populated with the transactions from the original batch of the same number. This is now prevented. Note: if you only printed and cleared the Batch Status at Year End this was not a problem.

       When the batch status information is cleared after printing the Batch Status report or by Period End, batch records for the associated batches are now also deleted. This may take a few minutes on a large database across a network. A progress bar is shown during this time. If the entire ranges is selected and there are no open batches this process will be instantaneous. When the batch status information is cleared at year end this process is also instantaneous. The Data Integrity Check now detects and removes orphan batch records for which there is no corresponding batch status record.

       The Overdue Receivables report in Summary format formatted negative numbers differently in different columns.

       If your Ledger data was created with version 9.0x and you had never used Ledger 8.1A or earlier versions, after printing the G/L Transactions report in Receivables, the Consolidate G/L Transactions dialog did not show the 2 options to consolidate by Fiscal Period.

       The Company Name did not print on the Aged Trial Balance and other aging reports if there were no transactions in the range selected.

       Several minor problems and inconsistencies with other modules related to ePrint functionality in Receivables have been corrected in this release. This includes some small new features. If you are using Adagio ePrint, Receivables 9.0C or higher is recommended.

       The error message displayed when a user attempts to log in when the Security Group for the user does not exist indicated a different Security Group than the one actually missing for the user.

       When installing Adagio to a computer or server where no Adagio modules had previously been installed, if you installed an Adagio module that does not use the Crystal print engine first (such as Lanpak or GridView), when you installed Receivables you received the error "Adagio has been established on destination folder: [x:\SOFTRAK]. Yet the install cannot detect the corresponding Reports Tables..." and were unable to proceed. If the first module installed uses the Crystal print engine there was no problem.

       When running any Adagio module that installs vitalEsafe (or WebSafe as it was previously known as) on a Windows 7 (or Vista) station, in some cases the auto-workstation install ran every time you started the application, even if you had done a workstation install. This happened if the user was not an Administrator on their own machine (the default for a new computer) but rather a Standard user, and User Account Control (UAC) was on, and you had not installed any module with a release date of October 2011 or later and done a workstation install for it on the station. This has been resolved. To resolve this problem for ALL other modules, install any module with a release date of October 2011 or later and do a workstation install for it on the station.


Adagio Receivables
9.0B | 2011-07-27 (Jul '11)
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Release Notes
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       Installs the AdagioPDF printer driver. All reports and printouts from Adagio can be printed to the AdagioPDF printer to create a PDF document in the data folder.

       Supports the features in Adagio ePrint. When ePrint is installed you can print reports to PDF files in configurable folders determined by the Report Type (General, Transaction or Audit). Statements print to a separate, configurable folder. Fields can be embedded to establish the file and folder names (User, Session Date, System Date, Time). Click the ePrint button (red "EP" icon) on any report dialog to print the report to PDF. The Paperless Reports option forces all reports to be printed to PDF. Reports can be printed to PDF and attached to an email (MAPI) with a single button click.

       On the Open database dialog you can now use Alt-B to open the browse and Alt-F (for Favorites) to open the previously opened list. In previous versions you had to use the mouse to select the folder buttons.

       Alt-X now selects the Excel Direct button on grids where it is available. In previous versions you had to use the mouse to select Excel Direct.

       The vitalEsafe upload progress dialog has been improved and the progress bar now accurately shows the percentage. It is no longer necessary to install the vitalEsafe patch.

       Grids, filters, and finders now show the lookup values instead of the raw data values for typed fields. For example in customer grids the Account Type shows Open Item and Bal Forward instead of No and Yes.

       Account Styles and Filters were added in Ledger 9.0D. They are now supported in GL account finder grids in Receivables.

       Added the field 'Send to BankRec' to Payment Methods to allow explicit control on a bank by bank basis as to whether cash transactions flow to Adagio BankRec. In previous versions all transactions went to BankRec, to the bank specified in the 'Default BankRec Bank' field in the company profile, if the bank in the Payment Method was blank. A Payment Method having the 'Send to BankRec' off must be used for any transaction you do not want to send to BankRec. When the option is off the 'BankRec clearing' field label changes to 'Account/Dept'.

       Job Phase and Category fields have been added to the Overdue Receivables, Projected Receivables, and Aged Trial Balance reports when printed in detail form.

       The maximum number of columns for Charts has been increased from 5 to 12.

     

    Problems fixed

     

       When you copied a customer, the amounts in the aging bucket values (visible only on grids and in GridView) were copied to the new customer even though the new customer has no transactions or balance. Note: this did not affect the aging reports or aging fields shown on the customer screen.

       When adding customers, the Payables Vendor field from the previously added customer was defaulted for the next customer instead of being set to blank.

       When opening the customer edit or inquiry functions, it was possible to very quickly press the F5 or F6 keys to open the finder or smart finder before the customer grid was open, in particular on a network with slower performance. When a customer was selected from the finder an access violation error was displayed.

       The width of the 'Total days to pay' field on Customer Statistics tab was increased, allowing room to fully display the field.

       Changes to the column sizing in the customer smart finder grid were not saved in some cases.

       The Find did not work correctly for selecting a customer with a leading zero in the Name field, such as for a numbered company.

       On a customer grid, if you select a filter that has sort fields, the fields are added to the grid automatically. If the filter is then turned off those additional columns were not removed.

       The smart finder did not work for customers in Receivables 9.0B if Adagio Time&Billing data was present.

       In Receivables 9.0B, when you added a new customer "on the fly" during batch entry an "Access Violation" error was displayed when you clicked OK to save the new customer, although the customer was added.

       When you posted an adjustment batch containing a duplicate transaction, the next batch number was not updated in the batch control, resulting in the loss of the transactions in the next batch entered and posted. This has been corrected and the Data Integrity Check will detect and rebuild this condition.

       Entering an inactive customer in cash batch entry no longer forces you to make the customer active because you must always be able to accept a payment from customers.

       If you attempted to rename a retrieved batch when the 'Allow edit of retrieved/imported batches?' option was off, you could not edit the company profile afterwards and received a message saying it was locked.

       Posting a multi-currency Revaluation in Receivables 9.0A or 9.0B caused integrity errors in some cases.

       When the Job Tracking Method was 'Job only' the job number did not print on the Customer Transactions report.

       The Customer List and Statistics report did not select customers correctly for a range of 'Start date' in some cases.

       If your Ledger data was created with version 9.0x and you never used Ledger 8.1A or earlier versions, after printing the G/L Transactions report in Receivables, the Consolidate G/L Transactions dialog did not show the 2 options to consolidate by Fiscal Period.

       After printing or previewing a multi-currency report that prints in landscape, reports that print in portrait printed in landscape instead.

       Customer Notes could not be imported in Receivables 9.0B as the import function did not accept the date field in any of the available formats.

       The Note Detail field is no longer a required field for when importing customer notes and can be defaulted.

       If you exported customers by range of Billing Cycle or Account Set and you had a filter applied on the customers grid no customers were exported.

       When importing a cash batch, the Payment Method defaults from the customer if the field is not included in the template. If the Payment Method is in the template but the field in the import file is blank it is not defaulted from the customer.

       When importing customers, new values for optional fields in the import file were not added to the list of Values for the Optional Field even though the 'Add on the fly?' option was enabled.

       There was an error in the auto-import on startup in some cases for templates that specified a spreadsheet with an .XLXS extension (but not .XLS), even though the import worked without error when run manually for the same import template.

       The Import Contacts/Shipto function was trimming leading zeros from the Contact/Shipto Code, even though they are allowed and supported in Adagio Invoices and OrderEntry.

       Security Groups did not have an option for disabling Edit Customer Filters.

       The Adagio command line parameters on an icon did not take precedence over the remembered user logon options if the /u parameter was after /d and /e. Thus desktop icons used to open different databases did not work.

       Manual Check batches created in Payables by the Create Write-off Batch function now support the new date, time and user stamp fields in the Payables 8.1C batch status.

       For filters based on a range of a right-justified field (such as customer number, single segment item number, vendor number, etc.), additional records were selected that should not have been. For example, if the range is from 1 to 2, then not only would records 1 and 2 be selected, but also 10, 11, 100, 101 etc. You will need to edit and save any such existing filters to correct them.

       Turning on the 'Clear customer history up to' option in both the Period End and Year End functions cleared the transactions but did not clear the related details within the Receivables GL Distribution Details table, leaving "orphan" records in the table. (Note: the Maintenance | Clear History function did clear these details.) The orphan records caused an error if you later posted a cash receipt with the same (i.e. a duplicate) document number to a customer. The Data Integrity Check (DIC) detected and rebuild these errors after a posting. The DIC (in Receivables but not DataCare) now detects ALL orphan records and removes them when you do a rebuild so the error will not be repeated with future postings. While the DIC is rebuilding, progress is not shown (the number of orphans deleted is not updated). This may take several minutes. In some cases, the first DIC run after installing 9.0B (2011.07.27) or higher may detect and rebuild a large number of errors caused by the orphan records. This is not a cause for concern.

       There was an application integrity error in the Customer Alert Details in the 9.0B sample data.


Adagio Receivables
9.0B | 2010-09-10 (Sep '10)
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Release Notes
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    The changes and improvements to Adagio Receivables with this release are significant. To make it easier to review the various changes that have been made, we have grouped them by function in this release note.

    Customer

  • Added an option to sort transactions in ascending or descending order by date in the edit and view customer functions for Current or Historical transactions (but not for Both). In previous versions, transactions were always sorted ascending. Right-mouse click on the transactions grid to select the sort order.

  • Print a statement while viewing or editing a customer. The statement date is automatically set to the last statement date for the customer, allowing a single click reprint of the most recent customer statement. The statement format may be chosen prior to printing. For example you can quickly email a statement to a customer while doing a collections call.

  • The customer notes grid in the customer edit and view functions can be sorted to display the most recent notes at the top by right-clicking on the grid and selecting 'Sort Descending'. The selection is remembered.

  • The Customer Notes dialog screen is now sizeable, allowing for more note text to be shown on the screen. The size is remembered.

    Edits

  • The option 'Verify user groups' has been added to the Company Profile, System Options tab. This allows field verification of User Groups to be controlled separately from other finder fields in Adagio Receivables, which are always verified.

  • The option 'Verify report groups' has been added to the Company Profile, System Options tab. This allows field verification of Report Groups to be controlled separately from other finder fields in Adagio Receivables, which are always verified.

  • The option 'Uppercase contact codes' has been added to the Company Profile, Customer tab. This forces all Contact/Ship-to Address codes to upper case, similar to the ‘Uppercase customer codes’ option. This option is respected by other modules.

  • The option 'Uppercase state/province' has been added to the Company Profile, System Options tab. Controls whether information entered into the State/Province field of a formatted address is converted to uppercase. This allows use of formatted addresses without the address being a North American address for locations such as the Caribbean.

    Batch Entry

  • A Batch Total field has been added to the batch grid screens and shows a running total of all entries in the batch.

  • Added a Find button to invoice and adjustment batch entry functions to allow you to look up customers by Name, Phone, or Document Number. In 9.0A, this feature was only available in cash batch entry.

  • The Find button is now always enabled in the cash batch entry function. Previously, the Find button was disabled if the customer number was not blank. This was a problem if the 'Remember Batch Entry' option is on, as in this case the customer number is only blank for the first entry.

  • Change the legend on a cash batch to “Deposit Date” rather than “check date”.

    Posting

  • Multi-user record locking has been significantly improved, allowing users to post batches while other users are performing other tasks such as entering batches and printing reports (while a report is printing or being previewed, but not while the report work file is being generated). Users can post batches in Receivables while other users are entering batches in Adagio Invoices.

    Maintenance Functions

  • Added facility to print checks for customer refunds when using Adagio Payables V8.1C. You can write off credit balances or specific transactions to create a check for printing via a manual check batch in Adagio Payables. Customers may be linked to specific vendor records in Adagio Payables. The Payee name and address can be automatically set from either Adagio Payables, the main customer record or any contact name and address associated with the customer. For customers not linked to vendors, checks are created as miscellaneous vendor cash invoice transactions. This function can be used to easily pay off credit balances or manage a customer rebate program.

  • Statements and letters can now be printed to file in Text (.txt), Rich Text (.rtf) or PDF. This allows them to be modified or enhanced with MS Word (.rtf format) before you send them to customer.

  • Enhancements have been made to the customer aging functions. Apply Styles in the Calculate Customer Aging function to highlight customers whose accounts are overdue. If 'Calculate Customer Aging' is set as an On start-up option in User Preferences, when you log into Adagio Receivables, the Calculate Customer Aging screen will open and provide you the opportunity to run the function if the function has not already been run once today. When the 'Auto-age customer on edit/view' is set in User Preferences, whenever you edit or view a customer record, aging will be calculated on that customer based on the session date entered when you log into Adagio Receivables. The Calc Aging button will no longer appear on the customer screen in this case.

  • Change of status can now be optionally updated in the On-hold Audit List printed from the Calculate Customer Aging function. The report no longer needs to be printed and purged before you can run the function again.

  • The Calculate Customer Aging function can optionally auto-insert a customer note if the On-hold status is changed. The note explains why the status was changed.

  • The batch description for batches created by the Retrieve Transaction Batches function now specifies the full module name rather than a 2-character code (e.g. "Adagio OrderEntry" rather than "OE").

    Statements / Designer

  • The Formatted Address fields in the specification designer now include the second line of the company name and an additional line has been added to hold a completely full address block.

  • Added 'Active only' option to the Print Statements/Letters function to allow you to print for active customers only.

  • New specification codes added for addresses on statement or letters:
    C81, Name (line 2) (do not use with compressed or formatted address codes)
    C87, Name 1 + 2 (do not use with compressed or formatted address codes)
    C88, address 6 (formatted)
    C89, address 6 (compressed)
    C90, address 7 (formatted)
    C91, address 7 (compressed)

    Reports

  • Progress bar and ability to cancel has been added for the Projected Receivables and Overdue Receivables reports.

    Import / Export

  • Import/Export supports Excel® 2007 format (.xlsx) allowing for greater than 65,535 rows in import and export files. Spreadsheets no longer need to be saved in Excel 97-2003 format (.xls) before they can be imported.

    Generic

  • Added new function User Preferences under the File menu. It allows you to set certain options by user that were previously global, including options previously found under File | Options, Reports | Report Options and from the Company Profile (company background color and On Start-up functions). The preferences can optionally be set for all users and preferences can be printed. If no individual user preferences have been set up for a user, all preferences originally set for the Adagio System Administrator, user SYS, will be used. Added the option 'Exclude Ranges' to Report Options (now in the new User Preferences function). If 'Remember report options' is on and 'Exclude Ranges' is also on, field ranges in general (including date ranges) are not remembered but other report settings are remembered. You can now specify a desktop background color, image and/or text constant to display on the Adagio desktop. Use this feature to display your company logo. Use the text strings to make the company name prominent on the desktop. Any JPG or other graphic image can be centered or stretched to fit on the main program desktop. These settings are made on the Appearance tab in the User Preferences function.

  • The option 'Auto-advance smart finder' has been added (in the User Preferences function). It controls whether the focus is on the previously found grid or on the search criteria field when the smart finder is opened. Select the option if you want focus to be on the next row in the grid, allowing you to press F6, Enter and select each item in turn through the found list. Turn it off if you usually want to search by new criteria each time the smart finder is invoked. In either case, the position is advanced in the grid each time the finder is opened. When the smart finder Grid is opened, you can toggle the focus between the Grid and the selection criteria by pressing F6.

  • The option 'Alphabetically sorted field list' has been added (in the User Preferences function). Turn this option on if you want field lists in the Column Editor and Filters fields sorted alphabetically.

  • Column Editor settings are now saved by grid by user by database.

  • Optional Fields have been significantly improved with the addition of edit controls to validate optional field entry within and across an Adagio module(s). Users can control whether a text field, combo box or Finder field is used to validate optional field entries. Data can be restricted as to length and case. Fields shared between modules (such as Adagio Receivables Customer optional fields in Adagio OrderEntry) will automatically inherit the same validation rules. Module by module control of field entry and validation is available. If Add on the Fly is turned on, imported Optional field values will be added to the valid Value list.

  • You now have explicit control of how a customer record is displayed in any customer selection grid. File | Edit Styles allows the creation of named styles with a colored background and font color. User control of font attributes bold and italic is also supported. Named styles may be assigned to individual customers by editing a record or importing the style you wish to use. The style controls the display of a customer on the grid. Use this feature to highlight customers with a balance outstanding or customers over their credit limit. Adagio Styles are shared globally between all Adagio modules and company datasets.

  • Display just the records you need in your main customer selection grid. User defined filters can select and instantly display customer records that meet specific criteria in a user specified sequence. Column settings are saved by grid for each filter by user by database. Up to 5 selection rules can be defined per filter. Compare data elements to a constant value (YTD Invoices > $10,000), another data element (Balance Outstanding > Credit Limit) or, in the case of dates, to a “floating date range” (Last invoice date in Last 30 days). A 'Week starts on' field has been added to System Options tab in the Company Profile. Grid Filters also allow you to sort grids by multiple fields. Grid Filters may be public or private.

  • Customer filters are refreshed automatically when a Data Integrity Check is performed (including in DataCare) or on demand. Styles can be automatically applied to records that belong to a specific group, making it easy to identify important records according to criteria that you choose. The Display Style may also be set manually in the Edit Customer function. The manual and automatic style code for the customer print on the Customer List and Statistics report in the Profile section. The Apply Styles function in the Maintenance menu allows you to apply multiple filter styles simultaneously. Filters can be toggled on/off on the customer grid.

  • Data Integrity Check (DIC) will automatically reset all filter Styles used based on the Style priority set in the customer filter. For customers that no longer meet any filter criteria, any filter style previously assigned to them is removed and reset to the Standard style. No messages or warnings are given in DIC.

  • Data Integrity Check (DIC) automatically removes any styles set using the Calculate Customer Aging function. These styles may be reapplied by rerunning the Calculate Customer Aging function.

  • Opening a database is faster. The performance increase depends on the machine and the amount of memory installed.
    Fixes Done

  • When the customer edit and view functions are opened the focus is now on the grid rather than the buttons to allow you to immediately begin scrolling. When a new customer is added and saved, the new customer has focus in the grid rather than the customer above it. These behaviors are now similar to other Adagio modules such as Adagio Inventory.

  • Creating more than one error cash batch created batches with incorrect entries. If you posted a batch that contains duplicate check numbers, an error batch is correctly created. If you then posted another cash batch containing duplicate check numbers, the error batch that is created contained the same entries and amounts as were created in the first error batch - even though there were a different number of entries in error and those entries were for different customers, invoices and amounts.

  • The Create Write Off Batch function did not populate the Job number in the adjustment transactions created for transactions with a Job number.

  • The smart finder results for customers were not persistent in the 9.0A (2010.05.04) release.

  • Prepayments did not generate Transactions for JobCost when the cash batch was posted.

  • Many other minor fixes not listed here were also done.

Adagio Receivables
9.0A | 2010-05-04 (May '10)
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Release Notes
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  • Compatible with Adagio Invoices 9.0A. Compatibility with earlier versions of Adagio Invoices is maintained.

  • Fully compatible with Windows 7. Supports MAPI email interface to Outlook and other mail clients on Windows 7.

  • Added an Excel Direct button to various grids, including Edit / View Customer and the customer transactions tab for Receivables,
    OrderEntry, Invoices and Time&Billing transactions. Use the 'Enable SF Export' option in Edit User to enable or disable the Excel
    Direct button.

  • Excel Direct from grids now has a progress bar and cancel for grids with a very large number of rows.

  • The Help | About dialog now has a 'System Info' tab showing the version and path to various DLLs used by the program.

  • Supports the 'Implied decimal' option added in Ledger 9.0C (in the User Preferences function). The setting is by Adagio user, for all
    companies, and when set in any Adagio module it is set for all Adagio module versions that support it. Turn the option on if you want
    a decimal automatically entered before the last two digits. For example, typing 400 in an amount field and tabbing to the next field will
    result in the number being changed to 4.00; typing 400.00 and tabbing to the next field will leave the number as 400.00. With the
    option off, typing in 400 will result in the number being changed to 400.00 (the behavior in previous versions). Percent fields and
    exchange rate fields are not affected by this setting.

  • Excel Direct (from finders, smart finders and from grids in some modules) can be configured to export an ASCII CSV file (instead of
    sending data direct to Excel) and start an application that automatically opens the file. This allows export when Excel is not installed
    and provides support for other spreadsheets such as OpenOffice.org. Note that unlike Excel Direct there is no formatting with CSV.
    To enable this functionality, entries must be made manually in the file \softrak\system\ssi2xl.ini. Refer to the Configuring Excel Direct
    to Export to CSV section for details.

  • When you selected Historical transactions for Receivables on the Transactions tab in edit / view customer, loading the grid was
    noticeably slow when across a network. In addition, if the Transactions tab was the last tab you visited in the customer, the next time
    you opened a customer it was noticeably slow.

  • When adding new customer, the 'Def. OE Discount' field was defaulted from the previous customer rather than being set to zero.

  • The currency code is now displayed beside the Original Rate field on the Transaction Details screen in the customer edit / view
    functions.

  • When a ShipTo Code is added to a customer the Tax Type now defaults from the customer's Tax Type. Likewise, when a ShipTo
    Code is imported the Tax Type defaults from the customer's Tax Type.

  • The sort selection for the customer grid in edit and view customer functions is now remembered between sessions.

  • A warning message is displayed in batch entry if you enter a job number in an invoice that is for a different customer than the invoice
    is for.

  • If you entered an invalid date in a batch with the 'Allow edit of accounting date' option off in the Company Profile, and then corrected
    the date using the calendar, in very rare cases all batch entries made from that point displayed the message "Ledger fiscal period for
    the date assigned is closed".
    Adagio Receivables 9.0A 2 of 7
    AR20100504 23-Apr-10

  • The payment amount entered on an invoice was rounded to remove the pennies (when it should not have been) if you changed the
    default amount in some cases.

  • The Payment Method was not verified when entering cash or a payment on an invoice. If a invalid Payment Method was entered
    posted, the batch created for BankRec was corrupt and could not be retrieved.

  • The Designer supports UNC paths. If you open Invoices data with UNC path (rather than a mapped drive) then the Open Statements
    / Letters Specification dialog changes and does not have a folder view but uses a browse instead. In previous versions the dialog
    gave an error. If a mapped network drive is used the dialog is the same as in previous versions.

  • The Print Statements / Letters function displayed an error message if you used the 'Select customers based on balance' option and
    selected 'Zero Balance' to print statements for customers with a zero balance.

  • The transaction description (spec code D10, trans description 1) only printed the first 30 characters. It now prints the full 40
    characters.

  • Emailing statements using the Now option (rather than the Add to Queue option) did not populate fields from the Company Profile in
    email covers.

  • Added the option 'Exclude Current' to the Overdue Receivables report to suppress the listing of all current and future-dated
    transactions. This option suppresses invoices where the Due Date is later than the report date. This option is useful in reducing the
    amount of paper generated when you have postdated invoices.

  • Added a finder for the Customer Name on print report dialogs and the Mark Customers Inactive, Delete Inactive Customers function
    and Update Recurring Charges functions.

  • Added the Terms Code field to the list of Sort By fields on the Overdue Receivables report.

  • If the Customer Name was selected as a Sort by field in the Customer Transactions report the error message 'Critical error 2022
    unknown error starting index build' occurred in some cases.

  • For balance forward customers, the outstanding balance was incorrect on the Aged Trial Balance report in some cases.

  • Current invoices for Balance Forward customers were always aged into the last period (i.e. over 90 days) on the Aged Trial Balance
    report.

  • The Tax Tracking report showed credit note tax amounts as positive instead of negative. This has been corrected for new postings.

  • The Retrieve Transactions Batches function did not show the invoice/cash batches from all applications (including third-party
    products) in some cases if there were batches from more than one application available to be retrieved.

  • You could not retrieve a cash batch from Adagio BankRec after installing Receivables 9.0A (2009.09.28) and received the error
    "Batch resource file X:\....datapath\BRCBR8AR.DAT for application BR is missing. This batch cannot be retrieved." This was not a
    problem for sites that enter cash in Receivables rather than BankRec.

  • The Year End screen now warns that you must ''Retrieve the G/L batch into Adagio Ledger" rather than stating "G/L transaction
    report - Must print & clear first" if a Ledger database is present, as that is the proper action required.

  • The Create Write-off Batch function created an empty adjustment batch when no records matched the criteria (i.e. none were
    selected).

  • Typing the Adagio user password on the Open dialog displayed the characters very slowly when on a network in rare cases.

  • The Data Integrity Check in 9.0A was not correctly checking open batches. NOTE: The first DIC run after installing the fix may detect
    existing errors that were not detected in earlier releases. In most cases the DIC will be able to rebuild the errors and they should not
    be a cause for concern.

  • For the 9.0A (2009.09.28) Service Pack, the Data Integrity Check rebuild function can add transaction matching records missing from
    history due to previous database problems. This can correct problems in the Aged Trial Balance report when printed 'Calculate as of’
    a date in the past. The new option 'Check history during DIC?' in the Company Profile must be on. The DIC has been further
    enhanced to correct problems in this case.

  • If there are errors during any import function, the error message dialog displaying the error (e.g. "Errors have been written to the log
    file C:\softrak\data\xxIMPERR.ddd.") now allows you to view or print the log file.

  • Added 'Overwrite records?' and 'Add new records?' options to the Import Contacts/Shipto function. In previous versions both were
    selected automatically.

  • When importing customers with the 'Overwrite records?' option set to update existing customers, address line 4 was not updated
    when the 'Format Address' option was off in the customer. Adding new customers did not have a problem.
    Adagio Receivables 9.0A 3 of 7
    AR20100504 23-Apr-10

  • If a Receivables 9.0A Hot Fix was installed the error "Unable to open data file Security Groups @@81ASCG, (1213)." occurred when
    you created a new database or converted a database older than 8.1A in some cases.

  • When Receivables is converted to 9.0A and the ShiptTo Addresses in OrderEntry are converted to ShipTo Codes in the Customer,
    the Tax Type (0 - 9) now defaults from the customer's Tax Type rather than being set to zero. NOTE: If you have ShipTo addresses
    in different jurisdictions requiring a different Tax Type than the customer they must be edited and changed manually. The import and
    export Contacts/Shipto functions may also be used.

  • If your OE data was originally created by ACCPAC® Plus™ Order Entry you could not retrieve cash batches from OE after installing
    Receivables 9.0A (2009.09.28) and received the error: "Unknown field type error reading batch file X:\....datapath\OEARCBCH.DAT,
    header field 0. Please contact Softrak Systems Technical Support."

Adagio Receivables
9.0A | 2009-09-28 (Sep '09)
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Release Notes
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  • Compatible with Adagio Time&Billing 8.1B. Adds fields from the TB Client tab in Customer to the import and export templates if TB 8.1B data is present (customers/clients are no longer imported/exported in Time&Billing). A grid showing Time/Disbursement transactions from WIP and Billing transactions from Bill History (Header and Detail) for the customer has been added to the edit customer and customer inquiry functions on the Transactions tab. Alerts related to Time&Billing functions have been added to the customer: TB bill entry, TB time & disb. entry, TB docket edit and TB time keeper.

  • Excel Direct (from finders, smart finders and from grids in some modules) can be configured to export an ASCII CSV file (instead of sending data direct to Excel) and start an application that automatically opens the file. This allows export when Excel is not installed and provides support for other spreadsheets such as OpenOffice.org. Note that unlike Excel Direct there is no formatting with CSV. Entries must be made manually in the file \softrak\system\ssi2xl.ini. Refer to the Readme help file for details.

  • Added 'Report Preview Options' in the File | Options function to allow you to set the default preview zoom factor (percentage) and preview window state (full screen or partial screen) for previewing reports to screen. These settings are saved by workstation. Note: this applies to previewing reports only (but not previewing statements/letters).

  • Added option 'Check history during DIC?' to the Company Profile, System Options tab. Set this option to speed up the integrity check if checking history is not critical for your site. Earlier versions of Receivables prior to 9.0A did not do an Application Integrity Check phase on history transactions because history transactions were in a different file from current transactions. All transactions are now in one file. Setting the option to skip history should result in the time taken to do a integrity check being similar to earlier versions. Note: the File Integrity Check phase is still performed in all cases (and always was in prior versions). Adagio DataCare can be used to schedule a full check of large AR databases after business hours.

  • Added a Department code field to Territories and ShipTo Addresses for departmentalizing revenue and cost. If a Department code is entered on the Territory record, it will override any Department code that has been entered in the Location record within Adagio Inventory. However, even if a Department code is entered on the Territory record, it can be overridden by any Department code within a ShipTo record being used. The Department code overrides the Department in GL Accounts in the Category in Adagio Inventory. This feature will be supported in future releases of Adagio Invoices and Adagio OrderEntry.

  • The performance of the conversion from earlier versions has been significantly improved and may be 10 times or more faster across a network on a large database providing there is sufficient memory in the workstation.

  • The Retrieve Transaction Batches function now supports payments when retrieving invoices from OrderEntry. This allows payments to post through to Adagio BankRec. In previous versions the 'Adagio Receivables batch type' in the OE company profile had to be 'Direct' and 'Retrieval' could not be used if you applied payments to invoices in OE.

  • The entries in invoice and cash batches retrieved from OrderEntry were not in the correct sequence if the batch contained 10 or more entries.

  • When Payments were backdated, the matching record picked up the date from the Cash instead of the Invoice when the batch was posted. As a result, backdated Aged Trial Balance Reports and Statements may not show the correct balance for the Cash. This is fixed for new postings.

  • If a Retainage invoice was created for a Job related transaction and the Job was removed, the Retainage detail distribution was also Adagio Receivables 9.0A 2 of 7 AR20090928 15-Oct-09 removed.

  • Unapplied payments were not being sent to JobCost when you posted a cash batch.

  • If a Cash batch had a Job related Prepayment prior to a Miscellaneous Cash entry, the Miscellaneous Cash entry was assigned the Job number from the preceding entry and was then transferred to JobCost.

  • Added the second transaction Description field to the Transaction Detail screen in edit customer, transactions tab.

  • When a customer was added on the fly in batch entry the formatted address fields (City, State/Prov, Country) were not shown on the customer screen even though the 'Format Address?' option was set. You had to unselect and reselect the option to cause the fields to appear.

  • Contacts can no longer be used as Shipto addresses in the customer if Adagio Invoices or OrderEntry are not used.

  • The Bill Specification field on the Time&Billing tab in edit customer could not be set to blanks.

  • The Billing Method (By Customer or By Docket) in the customer can now be edited at any time. In previous versions, all transactions in Receivables and Time&Billing had to be purged before you could edit the Billing Method.

  • When adding a new customer, if you added a note at the same time, the note displayed in the grid was for a different customer in some cases. Similarly, if you added a Contact when adding a new customer the contacts grid was incorrect.

  • If you edited more than one alert in a customer some of the function selection information from the previously edited alert showed on the alert currently being edited.

  • When statements were printed on A4 paper, vertical lines in the detail section extended through the footer in some cases.

  • When printing statements the error 'List index out of bounds (14)' was displayed in some cases when an adjustment to a current invoice had been moved to history.

  • The Customer List and Statistics report showed the Recurring Charge codes twice.

  • The Aged Trial Balance report 'Aged as of' required a date later than the last clearing date. Now you can use a date later than or equal to the last clearing date.

  • If you clicked the Listing button after copying batches the error "List index out of bounds (0)" was displayed in some cases.

  • When the Overdue Receivables report was printed sorted by 'Number of days' transactions were missing in some cases.

  • The Data Integrity Check rebuild function can add transaction matching records missing from history due to previous database problems. This can correct problems in the Aged Trial Balance report when printed 'Calculate as of’ a date in the past. The new option 'Check history during DIC?' in the Company Profile must be on.

  • Lookup tables for use by Adagio GridView have been added for the Time&Billing fields ' Bill Trx Sort', 'Bill Gen Desc', Rate Source' and 'Billing Method' in the customer.

  • Since Pie Charts exclude negative amounts, total credits are now displayed in the subtitle so that the Chart amounts can be reconciled with the Aged Trial Balance or Company Aging.

  • The customer window size was not saved the first time you changed it.

  • Import Customers with ‘Overwrite records’ on was not replacing the Street, City and State fields.

  • The 'Last access' date was not updated if the program was started from the Adagio menu of another application or from an icon with parameters that bypassed the login screen. Therefore the field was not up to date on the login screen the next time you started the program.

  • The AR sample data has been updated. The related sample databases have been updated to the current versions for OrderEntry 8.1C and Inventory 8.1B.

Adagio Receivables
9.0A | 2009-05-11 (May '09)
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Release Notes
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  • Added functions to import and export Contacts / Ship-to addresses. The sample data has been updated to include a sample import file named ARSHIPIM.CSV.

  • Splitter bars have been added on all screens in Edit/View Customer that have 2 or more grids to allow you to size each of the grids individually. The ratio is maintained when sizing the entire screen. The setting is remembered.

  • The install warns you if you do not have Adagio Ledger 9.0A (2008.03.07) or higher installed. See Note 1 below.

  • An error occurred if you printed and consolidated the GL Transactions report. The report printed blank and the transactions were lost.

  • If the transaction grid in the Customer was showing Receivables transactions and you switched to show OrderEntry no details were shown for the order until you switched back to invoices and back to orders.

  • In the transaction grid in the Customer, if you switched from one OE transaction type to another, for example from invoices to credit notes, and there were no credit notes, the details from the previous invoice viewed were not cleared.

  • When an invoice was posted with a payment, the customer name was not included in the transaction sent to BankRec.

  • Conversion to 9.0A with a batch containing a deleted entry caused a data integrity error in the converted batch (although there was no problem editing or posting the batch and the rebuild corrected the problem).

  • The F2 key on a grid displayed a list of resource locks rather than editing the record for the selected line in the grid.

  • The option 'Add customer note for statements' did not work in 9.0A (2009.03.31).

Adagio Receivables
9.0A | 2009-03-31 (Mar '09)
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Release Notes
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  • The changes and improvements to Adagio Receivables with this release are significant. To make it easier to review the various changes that have been made, we have grouped them by function in this release note. Sign-on

  • Options have been added to open several different functions when the program starts up, including customer edit, customer inquiry, batch edits and charts. Imports can be automatically processed. External batch management is improved with options to “Auto Retrieve Batches” and “Warn Retrieve Batches”. “Auto Retrieve” launches the external batch retrieve dialog from which the user may cancel if desired.

  • When Adagio GridView 9.0A or higher is opened from the Adagio menu Adagio Receivables 9.0A will be displayed as the first line on the Select Module screen so you do not need to scroll down to find it.

  • The Adagio Open Data Dialog has been significantly improved. The Previously Opened database list is now saved by Adagio User rather than for all users. The first time an existing user or a new user logs into Adagio BankRec 8.1B they will be asked “Would you like your historical company access list set up?” Answer yes to have all entries from the Previously Opened list from your prior use of Receivables copied for your use. The Open Data screen and Previously Opened database list now show the date the database was last opened by the user. You may also elect to have Adagio save your Adagio User Id and Password and default them when logging into Adagio. The saved information is based on your Windows authenticated user name. This option may be turned off by editing \softrak\system\ADS.INI and adding the lines:

    [Options]
    RememberUser=0
    RememberPassword=0

    Customer

  • Extensive improvements have been made to the grid used to select customers to view or edit. Customer grids can be sorted by Customer Number, Name or Phone Number using the right mouse context menu. The Column Editor allows you to hide inactive customers when the grid is displayed in customer number sequence. The Find button allows you to locate a customer by entering their customer number, name (without case sensitivity), telephone number or a document number. If an inactive customer is located and these records are suppressed from the grid, the user is able to activate the customer (if the user has permission to edit the customer).

  • Entry of customer codes has been improved with the addition of several options in the Customer Tab of the Company Profile. ‘Uppercase customer codes’ forces all customer codes to upper case. ‘Auto-fill customer’ allows you to set all customer codes to the same length by automatically filling the entry form to the specified length. The fill character can be specified. A customer code mask can be used to make sure that new customer codes conform to a company standard. Customer codes are validated only when new customer records are added. These are the valid characters:

    A -Uppercase alphabetic only “A-Z”
    a - Upper or lowercase alphabetic only “A-Z, a-z”
    B - Uppercase alphabetic only “A-Z” and blank
    B - Upper or lowercase alphabetic only “A-Z, a-z” and blank
    9 - Numeric only “0-9”
    N - Uppercase alphanumeric only “0-9, A-Z”
    n - Upper or lower case alphanumeric only “0-9, A-Z, a-z”
    S - Uppercase alphanumeric only “0-9, A-Z” and blank
    s - Upper or lower case alphanumeric only “0-9, A-Z, a-z” and blank
    . – (period) Any case alphanumeric and “! - / ”
    ~ - (tilde) Any printable
    _ - (blank) for leading spaces

  • Customers can now have multiple alerts, and alerts can be set to display in specific functions in a specific module. Options on an alert allow them to be disabled once they are displayed, or require a user to acknowledge the alert. User ID’s are stored when alerts are disabled. All alerts for a customer can be disabled in a single tick box.

  • Formatted address fields including dedicated fields for City, Prov/State and Country. Addresses can also be unformatted, as may be required for international clients. The ‘Format Address’ setting is by individual customer and controlled by default in the Company Profile. If the option “North American address” is enabled, State and Province codes will be validated for North America, and the country field will be populated automatically. A final option controls whether the Home country (user specified) is displayed on printed addresses.

  • The customer master record has many new fields and fields have been made larger. New fields include:

    Second customer Name field.
    Second Comment line
    Distribution Code
    Distribution Set
    Last Maintenance User, Date and Time stamp fields available in customer grids and finders, custom reports and in GridView.
    Larger fields include
    Name increased from 30 to 40 characters
    Address lines from 30 to 40
    Contact from 18 to 30
    Territory from 2 to 6 (and validated)
    Comments from 30 to 40.

  • Customers can have multiple contacts identified by a 6 character code. Contact information includes address, phone, e-mail, payment method and credit card information. Contacts may also be ship-to addresses for use in Adagio Invoices and Adagio OrderEntry. Ship-to contacts have fields to override the customer tax group, salesperson, ship-from, ship-via and territory on a sale.

  • The Customer edit/inquiry screen is larger and can now be sized, allowing for larger fields and room for grids to display more rows.

  • Customer current and history transactions are now located in a single file rather than 2 separate files. This allows all transactions to be shown on the customer transaction inquiry (through a ‘Both’ option), on a single view in GridView, or on a single report. Note: The Data Integrity Check (DIC) will now check the referential integrity of history transactions. Errors in history that were undetected earlier may show up after converting to 9.0A. They can be corrected by the DIC and should not be a cause for concern unless they reappear during the normal running of Version 9.0A. Running Period End no longer precludes the printing of an Aged Trial Balance for an earlier period, or generating a customer statement for an earlier period.

  • The transactions grids in the Customer maintain position to the same document when moving between Current/History and Both, and between Receivables, OrderEntry and Invoices.

  • A Find Document field and document type have been added to the Transactions tab in the Customer to allow you to search for a particular document using Finder or Smart Finder.

  • Adagio Receivables supports storage of a D-U-N-S number for EDI-9 digit Dun & Bradstreet in customers, ship-to addresses and the company profile.

  • Users can now post batches when another user has the customer grid open.

  • The Company Profile now stores a default for Customer print method and specification files for Statements.

  • You can enter a default overall OE discount (Totals screen tab in OE) for a customer.

  • Copy customer allows control of ‘Additional files to copy’, including Alerts, Notes, Contacts, Contact Alerts and Recurring Charges and places you directly in customer edit for the newly created customer.

  • You can now copy email addresses and websites from fields when viewing customers. The hyperlink is active on these fields when viewing customers.

  • You can now change the Account Set in customers without having to first purge all the posting journals. For multi-currency databases the new Account Set must have the same currency, unless the customer has no transactions.

  • You can now change the customer’s Control Account Set without having to first purge all the posting journals.

  • A ‘Both’ option has been added when viewing transactions in the Customer to allow you to view current and historical transactions in the same grid.

  • Alt Keys have been added for tabs on the customer edit and customer inquiry screens.

  • Defaults for all customer fields have been added to the Company Profile to speed entry of new customers. You can add a new customer by entering only the customer number and name.

  • You can now add alerts, recurring charges, contacts, notes or alerts when adding a new customer.

    Batch Entry

  • BankRec users can now enter cash in Adagio Receivables if they prefer. Cash and payments on invoices are appended to a batch for retrieval to a deposit batch in BankRec. Users can still enter cash in BankRec as before. The BankRec bank is set on the Integration tab in the Company Profile. You can optionally request a receipt to be printed in BankRec and optionally automatically reconcile the transaction. The BankRec Bank and interface options are set in the Payment Methods. Settings are available to control whether transactions for each payment method create a new batch (representing a new deposit) or are appended to an existing batch in BankRec (perhaps awaiting an actual trip to the bank to make a deposit).

  • Batch Entry Templates have been added. Templates allow you speed up entry and eliminate confusion caused by fields you do not use. Templates allow you to skip, disable or hide fields in invoice, cash and adjustment entry. Entry Templates can be by company or by Group.

  • Entries in batches can be sorted. You can sort by Customer Number, Document Date, Document Number, Reference, Job Number and the optional fields.

  • The new Distribution Sets are supported in invoice and cash batch entry. The Distribution Set can be defaulted from the customer. The default amount and units from Distributions are supported.

  • A ‘Ready to post’ status has been added to the batch status. Default settings for Entered, Retrieved or Imported batches can be set in the company profile. Batches written directly to Adagio Receivables from other ledgers such as BankRec or OrderEntry will be considered to have been retrieved rather than Entered.

  • The batch description field can be automatically populated with text, user initials (%usr), date (%dat) and time (%tim) created/edited in a user specified format. Multiple date and time formats are supported. These options are set on the Customer tab in the Company Profile. The batch description for invoices, cash and adjustments can be set independently. The batch description can edited as before when the batch is created.

  • Cash entry allows customer lookup by document number (invoice number) rather than having to determine and enter the customer number. This is useful when you have a check with an advice showing your invoice number but the customer number is not readily available.

  • You can now prevent or give a warning when the date entered in a batch is for a closed period or year in the GL. The option 'Validate closed periods' on the Integration tab of the Company Profile can be set to 'Allow, Warn only, or Disallow'.

  • Transactions now support an Accounting Date separate from the Document Date. Documents with different accounting dates may be retrieved into Adagio Ledger to the correct period using the ‘Subledger period’ option in the ‘Retrieve Subledger Batches’ function. To use this feature, set the option ‘Allow edit of accounting date’ on the Integration tab in the Company Profile.

  • The payment fields can optionally be included on the cash entry screen rather than having to click the Payment button to open The Edit Payment window. This allows you to immediately see if a payment has been entered and payment details. This is controlled by the ‘Payment on invoice screen’ option on the Batch tab in the Company Profile.

  • The ‘Auto-add entry’ has been added in File | Options. Set this option to automatically add entries in batches (not to be confused with detail lines in an entry). Auto-add occurs while adding new entries to the batch or until you edit an existing entry.

  • A second description has been added to batch entry.

  • Statistical Units can be entered in batches and will be posted through to Ledger 9.0A (if the account tracks Statistical Units).

  • Job Alerts are popped in batch entry.

  • An Auto-Pay button has been added in cash entry. This function automatically applies the Payment amount to outstanding transactions. Cash can be applied starting with the earliest invoice date or closest due date, controlled by the ‘Auto pay by date’ option on the Batch tab in the Company Profile.

  • Added ‘Show All’ option in cash entry. When turned off, transactions with an Outstanding Amount of zero are not shown during cash batch entry (in Normal mode).

  • Added ‘Update document number’ option when copying a batch. Allows you to retain the document numbers of the original batch. This allows you retain the original document number rather than having it replaced with automatically with the new batch number and entry number.

  • Allow enter Payment Method, credit card number, name, and expiry date in cash batch entry and on payments in invoice batch entry.

  • Adjustment batch entry checks that the GL account entered is not used in an Account Set. This prevents entry of the AR Clearing account as revenue.

  • Transactions in cash entry can be multi-selected to show the total amount outstanding for the selected transactions.

  • Optional fields have been added at the transaction header level. Optional batch fields are posted to the transaction file. Optional fields will flow from batches entered in related modules, such as Adagio Invoices and OrderEntry, in future versions.

  • Batch entry forms are now sizeable. This allows the more transactions lines to be shown on the screen at one time.

  • Several user and date stamp fields have been added to batches and transactions. These fields are posted through to the transaction file. They are available in grids and can be show on custom reports and in GridView. The Last Edited by User is available on statement details.

  • Added ‘Show all transactions’ option to the Company Profile. This sets the default for entering cash. When turned off, transactions with an Outstanding Amount of zero are not shown during cash batch entry (in Normal mode).

  • Distribution codes can be entered on Miscellaneous Cash details.

  • The Customer Name can now be shown in batch grids.

  • When you created a new batch entry but immediately canceled without entering any data you were asked if you wanted to save the changes. This question is no longer asked unless you actually make a change.

  • In batch entry, selecting an inactive g/l account now generates a warning message.

  • Adjustment batch entry now displays the 'original' document's balance, its 'current' balance and what the 'adjusted' balance will be when this adjustment is posted. This clarifies the effect the adjustment will have on the document. The 'Adjustments to Receivables' field below the grid has been changed to 'Adjustment to balance outstanding'. The values in these fields show the total of any debits or credits that the program will automatically post to the Receivables control account (i.e. the 'offsetting' part of the adjustment entry).

  • When entering an Unapplied in cash batches you can now see the posted transactions in the finder for the ‘Document number’ field for reference, whereas in previous versions the finder showed no transactions.

  • Adjustment batch entry now prevents you from (accidentally) entering the customer’s Control Account Set GL account.

    Posting

  • Added an option to not send tax to JobCost as ‘Other Charges’. The ‘Send tax as’ option under the Job Costing section on the Integration tab in the Company Profile can be set to ‘Do not send’ (i.e. don’t send tax) or ‘As other charges’ if you do wish to send tax to JobCost. This option is also supported in Adagio Invoices.

  • Added the ability to send the Job, Phase, and Category to the GL description field. The code is %job and it will send Job or Job/Phase/Category depending on how the Job Tracking option is set in the Company Profile.

    Statements / Designer

  • The specification designer has had codes added to allow printing of a transaction amount in a specific aging column. These codes are calculated by both document date and due date. The new spec codes are D32 to D40 under Details in the designer. These are likely to be used with the zero-suppress option.

  • When printing specifications (statements or letters) the list of specifications is now shows only the statements or the letters depending on the Document Type you select to print. Set the Specification Type, under File | Specification Options, to Statement or Letter, as appropriate in the Statement/Letter Designer. Start the designer by selecting Maintain Specifications in the Maintenance menu. Specifications created with earlier versions of the designer will display in all dialogs until they are edited and their document type set. A document type of “Any” causes the specification to display in all dialogs.

  • Many new specification codes have been added to the designer. These include:

    Current Date and Current Time M31 and M32 under Company Profile
    Last Edited By D31 under Details
    Transaction Description 2 D19
    Transaction optional fields D20 to D28
    Payment Method D29
    Name on card D30

  • Added new spec codes for new formatted addresses, C76 to C80 and M26 to M30. In previous versions the formatted codes (C71 to C75) were used to remove blank lines. In AR 9.0A these codes are now referred to as “compressed” (spec code numbers remain C71 to C75). The new codes C76 to C80 are referred to as “formatted” to mean use the formatted address lines available in the customer when the ‘Format Address’ option is selected. The Formatted codes may be used when the ‘Formatted’ checkbox is turned on in the Company Profile.

  • Added new spec codes for City (C82), State/Province (C83), and Country (C84).

  • The subject line in an e-mail cover sheet can now include certain database fields. For example you may want to include a contact name when emailing a statement to a generic email address for a customer or you may want to include the customer’s outstanding balance.

  • Added sample statement with tear-off on right-hand side to sample data and statement designer templates. Statement name is ‘Statement with tear-off’. Filename is AR$TEAR.

  • Statements can be printed calculated ‘As of’ any date in the past for which there is history. Only invoices with amounts outstanding as at the statement date will be displayed on a statement dated prior to the last Period End date.

  • There is a new way to extend vertical lines through the Detail section(s) on statement specifications. Place the vertical line object at the position where it should begin printing, right click and select ‘Extend’.

  • Added predefined statement specification for NEBS® Statement form L96069 to the sample data and templates for creating new statements in the designer.

    Reports

  • A charting subsystem has been added to Adagio Receivables to help analyze trends (Inquiries | Charts). Chart can be displayed, printed or exported. Charts can be automatically opened when Adagio Receivables is launched. Pie, Bar and Trend Line charts can be defined and the definitions imported and exported. Chart security is available by Group membership.

  • Added ‘Source and home’ option for multi-currency databases on Overdue Receivables, Projected Receivables, Aged Trial Balance, Customer Transactions, and Aged Retainage reports to show both currency values on these reports.

  • The Overdue Receivables, Projected Receivables, Aged Trial Balance, Customer Transactions, Customer List and Statistics, and Aged Retainage reports now have an option to exclude Inactive customers from the report. Note that excluding a customer with a balance may result in some unexpected report totals.

  • The Aged Trial Balance can be printed calculated ‘As of’ any date in the past for which there is history. In previous versions you could only go back as far as the last clearing date. Historical versions of this report will only show transactions with amounts outstanding as of the date of the report.

  • Aged Trial Balance can be printed by Transaction Date or Accounting Date.

  • You can include the date and time stamped customer notes on the Overdue Receivables report. This is useful when doing collections. Notes with a date after the date specified will be printed on the report. You can print notes for a single user or all users.

  • Added ‘Allow Post Journal Purge’ option to Company Profile. If this option is off you cannot clear the posting journals after printing them. This prevents accidental purging of posting journals. If this option is off the posting journals will be purged as part of Year End.

  • Options for A3 and A4 paper added for the Multi-currency Report Printer in File | Options. Available only on multi-currency databases. The report layouts remain as 8.5 x 11 and Legal but users with Crystal Reports for Adagio can modify canned reports for A3 and A4 paper and place in \Softrak\Receivables\ModRP.

  • The Tax Tracking report can now be printed by a range of dates.

  • Added option ‘Prompt to consolidate’ on the Integration tab in the Company Profile. Disabling this option ensures you do not accidentally consolidate transactions after printing the ‘Print/Consolidate G/L transactions’ report.

  • Added option ‘Close report dialog after print’ on the Statement/Reports tab in the Company Profile. Set this option off if you often print reports multiple times with different settings or ranges.

  • Batch Listings have an option show Primary, Secondary or Both descriptions. Printing with both will use more paper.

  • Aging reports show dates under the aging periods (days). You can edit the dates to change the number or days, or vice versa.

  • Report printing performance has been improved.

  • The Print/Consolidate G/L Transactions report can be printed by ‘G/L Accounting Date’ to generate a report that ties back to the general ledger.

  • If an invoice has been paid but not yet cleared to history, it no longer prints on the Overdue Receivables, Projected Receivables or Aged Trial Balance. It will only print on the Aged Trial Balance report if you ‘Calculate as of’ a date between the invoice and the payment.

  • The Job, Phase and Category are now shown on the Aged Retainage report.

  • Added options ‘Active customers only’, ‘Print additional comments’ and ‘Print address block’ to the Customer Notes report. You can choose not to print the Additional Comments for all customers and customers with no detailed notes now no longer print on this report.

  • A Payment Method summary has been added to the Cash Batch Listing and the Invoice Batch Listing reports. The summary prints automatically if the batch contains any cash transaction with a Payment Method.

    Edits

  • Terms codes have new options ‘Skip credit check’ and ‘Require payment entry’. ‘Require payment entry’ can be set to 'None', 'Partial' or 'Full'. Setting to 'Full' requires entry of full payment when an invoice is recorded.

  • Salespersons are now entered in Receivables rather than OrderEntry or Invoices. Existing Salespersons in those modules are converted for use by Receivables. Note that Salespersons cannot be purged until the Salesperson Commission report has been printed and cleared in OrderEntry (if the ‘Analyze commission data’ option is on in OrderEntry).

  • Distribution Sets have been added to speed entry of multiple, common accounting entries. These can be entered in invoice batches and miscellaneous cash batch entries by clicking the ‘Dist. Set’ button. A customer can have a default Distribution Set. The option ‘Skip zero detail lines’ prevents entries being added with $0.00 amounts.

  • Default Amount and Default Units (if the g/l account tracks units) have been added to Distributions, and are supported in Distribution Sets.

  • Territory file maintained and validated during customer edit and ship-to address edit. Territory codes are now six characters.

  • Allows edit of Control Account Sets when Posting Journals have not been purged.

  • Posting Miscellaneous Cash entries now updates the Tax Tracking report.

  • Recurring charges support Statistical Units in for GL.

  • The options ‘Enable SF Export’ and ‘Enable SF Printing’ have been added to the Edit User screen to allow you to disable Excel Direct in Smart Finders to help safeguard your sales data, customer list and other information in your database.

  • The number of days you can keep transaction history has been increased from 999 to 9999.

  • Listing button added on the Group Setup window prints all options or enabled options only for a range of groups.

  • Several new User Defined codes have been added to the Send To Description field in the Company Profile, Integration tab, including: batch optional fields, job code for job-phase-category and Docket Number for Time&Billing. Refer to the help or manual for a list of codes.

  • A Rate Type field has been added on the Payment Method screen for multi-currency databases. The Rate Type for Payment Methods that have a currency different than Home is visible and editable similar to the Rate Type in Control Account Sets.

  • New Payment Categories ‘7–PreAuthorized Debit’ and ‘8-Electronic Funds Transfer’ have been added to Payment Methods.

    Import / Export

  • A new function, ‘Clone Company’ has been added to the Export Menu. If customers are moved to the new database, their transactions will be deleted and the customer balance set to zero. The home currency code can be changed for the target company. Clone company allows you to quickly create a new company, choosing the parts of the existing database that will be useful (such as statement specifications, company profile settings and validation files.

  • Customer Notes can now be imported and exported.

  • Imports may be selected to process automatically when Adagio Receivables is started. An import template must be marked for automatic processing, and the corresponding start-up option selected in the Company Profile.

  • You can now export an Invoice or Cash batch.

  • The manual and help were updated to include the Tech Note on import / export (from Softrak’s website).

    Data Integrity Check

  • The Data Integrity Check (DIC) function can be set to automatically do a backup of the database if there are no errors reported by setting the ‘Auto-backup after DIC’ option on the System Options tab in the Company Profile. The backup details and backup filename are shown in the DIC log. A backup is now done automatically when you do a Rebuild on a database with errors.

    Maintenance

  • A new function, ‘Mark Customers Inactive’ has been added. Normally, customers will be marked inactive before they are deleted. The function can easily select inactive customers, and prints a report of all those who’s status is changed.

  • The Delete Inactive Customer function allows you to delete customers with history transactions, whereas in previous versions you were required to purge history for customers before they could be deleted. The option ‘Exclude customers with historical transactions’ has been added to allow the function to delete only customers with no history.

  • The Delete Inactive Customer function can select customers based on the ‘Active’ flag in the customer.

  • Improved the ease of use of the Create Recurring Charge Batch function by adding a grid of available recurring charges and a Set Date button.

  • The performance of the Clear History function has been improved in the case where you select all customers.

    Generic

  • The date control has been updated to improve the speed of data entry. You can enter just the 1 or 2 character day in any date field without having to enter the month or year. The month and year are automatically populated with the initial values from the field. For example, if the date is 1/23/2009, typing “22” and tab changes the date to 1/22/2009. You can also enter just 4 characters for the day and month (zeros are required) and the year will be populated. This change speeds up data entry in most cases where you need to enter a date different than the session date or last remembered date.

  • Email settings are now saved by company (rather than by workstation). Settings are saved by application, company and user. This allows separate email settings on a workstation at sites with multiple companies, so that e-mail options do not need to be changed when a user logs into another company. User “SYS” can set the same options for all users in a company. A single set of e-mail options across multiple companies is no longer supported. The e-mail port number is now user selectable for Internet Service Providers who require SMTP transmission on a port other than 25 (587 is often used).

  • The list of printers available from Windows is now refreshed immediately before printing reports and statements. When a user with a shared local printer logs in under Terminal Services the list of printers available to Windows changes because one more printer has in effect been added. If other users were in Adagio applications this resulted in the selected printer being changed in Adagio in some cases. If the user did not notice this and reselect the correct printer before printing then their report or form randomly and unexpectedly printed on a different printer.

  • When installing onto a network from a Vista workstation, you can now see most network drives connected to your server. If the drive you wish to install onto is visible, then you no longer need to turn off User Account Control to complete the installation. A ‘Network Drives’ button describes your options for installing if you cannot see the required network drive from the install.

  • Install, workstation install and Service Pack install now support installing to a LINUX server without a special command line parameter.

  • The performance of the Smart Finder over a network has been improved significantly.

  • Moved fax queue from QIFAX to generic filename starting with SD.

  • Automatically copies help files (*.chm) to the local drive so that Service Packs do not require a workstation install just to update the readme help file.

  • The multi-currency files for single currency database are now backed up when you backup a ‘Complete Dataset’.

  • New program and toolbar icons provide a cleaner look and differentiate this new version visually.

  • WebSafe changed to vitalEsafe in Backup function to reflect the provider’s name change.

  • Adagio menu supports Purchase Orders for Adagio.

  • The Help Menu has been modified to allow the user to launch the Adagio System Status utility (chksys.exe) and print the Adagio Lanpak registration form.

    Fixes Done

  • The wrong customer was selected when you double-clicked on the last customer in the grid if the screen was sized such that the last line could not be completely shown. The screen size is now adjusted when you size it so this can no longer happen.

  • Miscellaneous Cash Receipts now always send the Document Number (check number) to the G/L Reference (regardless of the selection for the Send-to G/L Reference).

  • You can now create custom Crystal reports from the Receivables G/L Transactions batch when Ledger 9.0A is used.

  • The summary Overdue Receivables report showed blanks instead of zeroes.

  • You can now switch between cash entry methods when entering cash batches without losing any of the previously entered data.

  • Import Cash batches can now apply cash to document types other than Invoice.

  • History transactions viewed in the Customer now show the Original Due Date field previously only shown in current transactions.

  • When revaluing your accounts receivable in a multi-currency site, unapplied cash is now included in the revaluation.

  • Added Lookup fields and Links missing in earlier versions to the AR9 dictionary for use by GridView.

  • Customer notes could be saved with a blank date.

  • Cash entry, normal method, new detail – If you used the same number as a previous detail the amount on the new detail updated the applied amount on the first detail. In cash entry, direct method, you are now prevented from accidentally paying the same invoice more than once.

  • Batch entry of CN and DN transactions now pickups up the Job number if there was one on the original invoice.

  • The Customer Transactions Report would not print if Adagio Time&Billing was used.

  • Leading zeros in Salesperson are allowed.

  • Focus returns to the date field, rather than the next field, after you get a warning saying the date is more than the specified number of days from the session date.

  • The Year End function did not display the warning about having to print statements and do a period end to move completed invoices to history on single currency databases if Clear Transaction Details was set to ‘Period End’.

  • The Customer Transaction report prints the GL transaction details in home equivalent when the report is printed in Home only. (If printed in ‘Source and Home’ it prints both the source and the home GL amounts for each account/distribution.

  • When an invoice was posted with a Cash Payment and realized gain or loss is generated, the gain/loss did not appear on the Cash Posting Journal.

  • The Adagio JobCost Phase and Category now show on transactions in the cash entry grid where applicable.

  • Invoice and Adjustment batch entry now handle Jobs with the revenue recognition at the Category level that have a valid Estimate that is only a Job and a Phase, where Categories to not apply. Previously you were forced to enter a Category.

  • Added Payment Methods to the Crystal Reports for Adagio table. This is useful for creating a custom “cash out” report in OE.

  • In Receivables 8.1A, when you emailed (but not when you printed) Letters, it prompted to Clear All Paid Transactions? Clearing paid transactions is only prompted for when you print Statements.

  • Posting the Invoice for a ‘to be applied’ payment where that payment had been applied to other invoices and moved to history resulted in a data integrity error. This has been fixed.

  • The printer changes out from under an app when another user with a shared printer logged on off the server or terminal service. It could happen even if you had a specific printer selected under File | Options. If you did not notice and reselect the correct printer your statements or reports could print on the wrong printer. The printer list is now refreshed immediately before printing so this can no longer happen.

  • The right hand edge of some reports was cut off on A4 paper. In version 9.0A the program no longer forces the form size (i.e. override the setting in customized reports). This allows users to use the ModRP feature to change the standard reports to make them narrower.

  • Export/import with a path greater than 65 characters resulted in an Access Violation error. You now get a message explaining the problem.

Adagio Receivables
8.1A | 2007-09-20 (Sep '07)
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Release Notes
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  • If you had data for Adagio Invoices 6.8B (2005.09.22) or older in your company data directory, or data for any version of Quik Invoice Plus for DOS, when you started Adagio Receivables 8.1A (2007.06.03) you received the error message saying "Your current version of Adagio Receivables is not compatible with the version of Adagio Invoices database you are currently using". If your Adagio Invoices was version 8.0A (2005.12.27) or higher this error did not occur.

  • If you had data for Adagio Inventory 6.8B (2004.11.13) or older in your company data directory, or data for ACCPAC® PlusT 6.1B, when you started Adagio Receivables 8.1A (2007.06.03) you received the error message saying "Your current version of Adagio Receivables is not compatible with the version of Adagio Inventory database you are currently using. If your Adagio Inventory was version 8.0A (2005.05.16) or higher this error did not occur.

  • If you are using ACCPAC® PlusT General Ledger 7.0A you received the error message saying "Your current version of Adagio Receivables is not compatible with the version of Adagio Ledger database you are currently using. If you are using any version of Adagio Ledger this error did not occur. Note that Adagio Ledger converts Plus G/L 7.0A databases to a compatible format.

  • Adagio Receivables 8.1A (2007.06.03) forced you to enter a Salesperson in a Customer before you could save.

  • Some settings such as bin and paper size made in the printer Setup where ignored when printing forms (statements and letters).

  • If you had ACCPAC Plus Accounts Receivables, General Ledger, Inventory Control or Order Entry open you could not open Adagio Receivables 8.1A (2007.06.03) on the same database.

  • The G/L Transaction batch could not be retrieved in Ledger for new databases created with Adagio Receivables 8.1A (2007.06.03).

  • In Adagio Receivables 8.1A (2007.06.03) backup up to some removable devices, such as a USB Key, reported the error "Cannot update an existing spanned disk set" and the backup could not be completed.

  • You can now import and export the 'Active' flag in customers.

  • Some field ranges for Adagio Time&Billing related fields were not remembered on report dialogs.

  • When entering adjustments for databases interfaced to Adagio Time&Billing you received an error 'Invalid job number' in some cases.

  • The search criteria for smart finder were not remembered in Adagio Receivables 8.1A (2007.06.03) after closing the program.

  • The Pre-Revaluation Listing report reported an error and could not be printed in some cases.

Adagio Receivables
8.1A | 2007-06-03 (Jun '07)
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Release Notes
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  • Compatible with Windows® VistaT.

  • Compatible with Adagio Lankpaks 8.1A. Lanpaks must be 8.1A for all Adagio 8.1A modules.

  • Smart Finder can now search on multiple criteria.

  • Contents of disabled fields are shown in blue rather than dimmed gray. This may be easier to read on some monitors at higher resolutions.

  • Adagio download files, installs, workstation installs, all workstation install (\softrak\allwkst\allwkst.exe), and the Adagio Check System utility (chksys.exe) are now signed with a digital certificate using VeriSign to allow you to verify the Publisher is Softrak Systems Inc.

  • Vista does not support the old style Windows Help (.HLP files). All .HLP files were converted to compiled HTML help (.CHM files), which are supported by Vista.

  • For security reasons Windows does not permit .CHM help files to be run from a network drive. This is true in XP as well as Vista. The .CHM files must be run from a local drive. Adagio 8.1A installs all .CHM help files to your local hard drive and loads them from there. The workstation install also copies .CHM files to the local drive.

  • Fax document image files were created in earlier versions using the Softfax printer driver. This driver is not compatible with Vista. In 8.1A versions, faxing documents created with the Specification Designer (invoices, checks, statements, etc.) creates a fax image file directly. The Softrak Softfax driver is no longer used or installed. Third party products that use this driver must be updated. If they do not install the driver and wish to run on XP or earlier Windows versions they must install the driver themselves. Note that to run the Adagio fax server (Fax/Email | Fax Queue) you must have a 'true' fax card (with an on-board fax chip) rather than a Win Fax modem (which emulates a chip in software).

  • When switching window/task in Vista with Alt-Tab or the new Flip 3D (Windows-Tab) an image of the current Adagio screen is shown rather than just the icon of the Adagio program.

  • You can now backup Adagio data in zip form to WebSafe, a web-based storage facility. WebSafe is a service which allows you to store your important information in a secure location that you can access from anywhere in the world. See www.websafe.com for details.

  • Currency symbols other than $ are now supported in reports.

  • The formatting of dates and text sent to Excel from Smart Finder results has been improved.

  • Adagio Receivables is Adagio Ledger 9.0A ready. Fields required for future drill-down from Ledger to Receivables are included in the GL transaction batch and will be retrieved by Ledger 8.1A.

  • A 'User defined' field has been added to the G/L Description 'Send to' options in the Company Profile. This allows you to format the G/L Description field sent to the GL using a combination of fields from the original transaction, batch information (posting sequence, batch number, entry number), and free form text. The following specification codes are supported.

    Code

    Description

    %cst

    Customer code

    %cnm

    Customer name

    %ref

    Reference

    %dno

    Document number

    %des

    Description

    %psq

    Posting sequence

    %bat

    Batch number

    %ent

    Entry number

    %os1

    Optional string 1

    %os2

    Optional string 2

    %os3

    Optional string 3

    %od1

    Optional date 1

    %od2

    Optional date 2

    %oa1

    Optional amount 1

    %oa2

    Optional amount 2

    %ou1

    Optional unit 1

    %ou2

    Optional unit 2

    %dds

    Detail description



  • The statement designer toolbar now fits on one rather than 2 lines at most common screen resolutions.

  • The designer allows you to open statement specifications by using the spec Title under File | Specification Options. This is the same list of titles displayed in the Receivables when selecting a statement specification to print, fax or email. Previously you could open the specification by its file name only.

  • When you applied a payment to an interest transaction using the Direct method, the wrong finder information was displayed for the list of interest transactions.

  • The size of the Comment field on the Customer List and Statistics report has been increased slightly, as has the Company Name field in the Aged Trial Balance report.

  • When importing Job related invoice transactions using a template (such as the default template) that includes the 'Original invoice number' field, if the field in the import file was padded with spaces, the transaction was imported as a Retainage invoice instead of a Job related invoice.

  • The F2 Edit key was not working on some grids.

  • Posting a Retainage invoice with a payment caused an integrity error.

  • Some multi-currency rounding lines were not shown in the Transaction Details grid when editing or viewing customers.

  • Consolidation created one-sided GL entries if you consolidated by Period but the transaction date was outside the current fiscal year in the GL (i.e. you have not closed the current year). Other consolidation options did not have this problem.

  • View Customer showed phone numbers formatted even if the 'Format phone?' option was off.

  • The 'Print Blanks instead of zeros' option in the Company Profile was not working on the Transaction and Analysis reports.

  • When you entered an adjustment for a job related invoice, the job number was automatically filled in but the distribution detail was not created. If the detail was not added manually the information did not get transferred to Adagio JobCost.

  • After opening an AR database with Adagio Receivables 8.0B and converting, the grid in the display transactions function in ACCPAC® PlusT A/R only showed 1 line of detail. This no longer happens and AR 8.0B databases will be corrected. Note that the Due Date must not be edited on the Transaction Details screen in the Edit Customer function or this problem will show up in again.

  • You can now save a Distribution Code without a GL account. This was prevented in AR8.0B. This allows a Distribution Code to be used in batch entry and the account filled in at that time. Field Verification must be off when editing the Distribution Code.

  • Delete Inactive Customers was not in Group security.

  • If a customer with a Recurring Charge was on hold, recurring charges were not generated for any customers beyond that customer.

  • If two or more invoices were posted with the same date but with different due dates for the same customer, selecting by a range of 'Number of days' did not work correctly on the Overdue Receivables report.

  • An access violation error occurred when emailing from Receivables if your anti-virus software was blocking the port used by the Direct email method. A message indicating a problem during emailing is now displayed.

  • The finder to the Price List on the customer screen did not access the Price List in Adagio OrderEntry when Adagio Inventory was not used.

  • When entering a credit note or debit note in an invoice batch in Adagio Receivables 8.0B the smart finder did not work in the 'Original Invoice' field.

  • When a new customer is added the 'Active' option is now defaulted to on rather than off.

  • Copying a customer did not trim leading zeros from the new customer number. Leading zeros are not allowed in customer numbers.

  • Emailing and faxing statements now sets the last statement dates similar to printing statements.

  • Deleting two or more transactions in order at the very end of a batch caused an integrity error.

  • You were able to create a new database without entering a User ID or Password.

  • There was an error if the Print/Consolidate G/L Transaction report was printed for very large number of transactions (usually caused by not retrieving to the GL for very long time).


Adagio Receivables
8.0B | 2006-12-13 (Dec '06)
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Release Notes
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  • Recurring charges.

  • JobCost interface to Phase and Category level for billings.

  • Delete inactive customers.

  • Import Detail-only style batches from Excel.

  • Function to automatically place customers on hold when overdue or over credit limit.

  • Allow edit of customer notes while preventing edit, add or delete customers.

Adagio Receivables
8.0A | 2006-06-25 (Jun '06)
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Release Notes
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  • Compatible with Adagio BankRec 8.0A when used with multi-currency databases.

  • On the Invoice Posting Journal, the size of the Invoice Number field only allowed for 8 of the possible 12 characters.

  • The Statement Total (F1) and Current by Due Date total (F9) were incorrect when there was a prepayment with a discount and no invoice for the discount or the original invoice had been purged.

  • In the cash batch entry grid, if the customer had enough transactions to fill the grid and the right hand slider bar appear, clicking the last line on the grid scrolled down when it should have selected the line.

Adagio Receivables
8.0A | 2005-11-24 (Nov '05)
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Release Notes
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  • Statements could not be faxed at some sites running 8.0A (2005.10.26).

  • When customer was copied the Start Date was not set to the session date.

  • When entering cash for a Balance Forward customer, if you entered a customer number and saved the entry without first tabbing out of the customer field, a UP detail was not created.

  • Support new customer fields added for the future release of Adagio Invoices 8.0A.

Adagio Receivables
8.0A | 2005-10-26 (Oct '05)
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Release Notes
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  • Import Customers now allows you to import the Account Set for existing customers.

  • In previous versions of 8.0A, if 'Clear transaction detail by' is set to 'Period End' in the Company Profile and you ran Year End without first running Period End, completed transactions were cleared but not written to history.

  • The fields in the Adagio Receivables G/L batch are now visible in GridView.

  • On the Aged Trial Balance printed in Home currency the home amount for applied credit notes was not correct.

  • The Request Receipt option in Email Setup was not saved between sessions.

Adagio Receivables
8.0A | 2005-09-12 (Sep '05)
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Release Notes
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  • When adding GridView views to the Inquiry menu, if the view files were placed in a subdirectory under \softrak\crwin\views with the same name as the security Group, an error message was displayed saying the view could not be found.

  • If you left the left the Account Set blank in a payment in OE in a multi-currency database in order to take payment in an alternate currency, there was an error when retrieving the cash batch from OE.

  • The import customers function did not update the Control Account Set field.

  • The Cash Batch Listing report grand total did not include unapplied cash amounts.

  • Copying a transaction from one batch to an existing batch now causes the status of the target batch to change from 'Printed' to 'Open'.

  • If after applying cash in an entry you pressed ESCAPE and responded Yes to the message "Do you want to save the changes to this check?", the entry was not saved. This did not happen if you selected OK or Cancel rather than using the ESCAPE key.

  • In a very rare case where a new customer who never had any cash posted and had the Check Number on their very first cash transaction be the same as a check number posted to the next customer on file an error batch was created for the transaction.

  • The Description field from the transaction to be applied can now be shown on cash entry grid for customer related cash.

  • Transactions for Adagio Invoices were not shown on the Transactions tab in the customer if you used Adagio JobCost and Adagio Invoices unless you also used Adagio OrderEntry for the company.

  • Import now treats spaces in quotes (," ",)as a blank field.

  • When a cash entry was done for an invoice associated with a Job, the Batch Listing report did not print the Job Number.

  • You could not edit Alerts for 2 different customers at the same time.

  • In cash batches retrieved from Adagio BankRec in Adagio Receivables 8.0A, unapplied amounts were retrieved as zero instead of the correct amount.

  • The Customer Notes report could not be printed at sites that did not have Adagio Receivables 6.8B previously installed.

  • The result from the calculator in the Payment amount field in cash entry was not saved correctly.

  • You could not send a statement by email to a customer with blank Contact and Statement email addresses.

  • In the 8.0A (2005.07.18) Hot Fix, if a customer did not have an email address and you emailed statements to the customer anyway, then instead of being sent to the email queue with no address, it used the email address from the prior customer.

  • In some cases when entering a new invoice in a multi-currency database you got the message "Currency has changed from [USD] to [CAD]. Any previous detail lines will be deleted." when the message should not have been displayed.

  • The total for balance forward customers on the Aged Trial Balance and Overdue Receivables reports did not match the customer's outstanding balance in some cases if there were discounts taken on transactions.

  • Totals were incorrect on the Adjustment Posting journal.

  • You could not import an invoice for zero dollars.

  • You could not email a statement with a PDF attachment if your customer number contained restricted filename characters.

Adagio Receivables
8.0A | 2005-04-12 (Apr '05)
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Release Notes
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  • Multi-currency Lite did not work in Adagio Receivables 8.0A (2005.03.22).

  • Changing a customer number in an invoice batch entry caused the details to be lost for the entry, resulting in an integrity error in the batch and in the Receivables GL batch if the batch was posted in Receivables.

Adagio Receivables
8.0A | 2005-03-22 (Mar '05)
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Release Notes
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  • Now supports multi-currency accounting.

  • Email statements as a PDF attachment through MAPI compliant email clients (such as Outlook) or directly using SMTP.

  • Email customers without having to send them a statement.

  • Many new customer fields have been added.

  • Customers can include user defined optional fields of type string (3 fields), date (2), amount (2) and units (2).

  • Customers can be assigned a statement specification.

  • New specification codes have been added to allow you to print the new customer fields on statements.

  • In the Customer Edit / View, you can now view current and historical orders, invoices and credit notes in Adagio OrderEntry, and invoices and credit notes in Adagio Invoices history.

  • Calculate Customer Aging function added, to calculate aging buckets in customer records for use when creating custom reports in Crystal Reports or custom views in GridView.

  • Alerts have been added to customers.

  • Sample data has been updated to demonstrate the new features.

  • Multi-currency sample data has been added and is installed in \softrak\CRWin\mcsamdata.

  • Edit Payment Methods function added.

  • 'Active Users' has been added to the Help menu.

  • GridView has been added to the Adagio menu.

  • Users of Adagio GridView can add views to the Inquiry menu.

  • Statement print settings are now remembered.

  • The statement designer was updated.

  • F2 key now supports Windows standard behavior by editing the line selected on a grid.

  • F6 key now opens the smart finder directly from any grid where you can do a find.

  • Windows calculator can added to and launched from the toolbar.

  • The date of the last data integrity check is now displayed in the status bar.

  • The Data Integrity Checker memo now shows the date the integrity check was run, the starting and ending time, the path and extension of the data and the user name.

  • The Data Integrity Checker now writes full details of the integrity check into the log file (ARWINERR.xxx, where xxx is your company data extension).

  • Added an extension to the Adagio menu to allow Adagio Developer Partners to add their products to the Adagio menu.

  • The source files for all reports in Adagio Receivables are installed in the StandardRP sub-directory rather in the program directory \Softrak\CRWin.

  • The install now checks to ensure the current user has rights to write to the Adagio program directories.

  • When launching other modules from the Adagio menu in Adagio Receivables, the session date is passed to the module.

  • Multi-select is now supported in the fax queue.

  • The option "Require batch print before posting" has been added to the Integration/Reports Tab in Edit Company Profile.

  • The account description is now displayed when the account number is entered when entering miscellaneous cash receipts.

  • Page break options have been to the Customer List and Statistics report.

  • A table for the GL details for posted transactions file (ARTNDT) has been added.

  • Added specification AR$ALL.SAM 'All Specification codes' to the sample data.

  • Print button has been added to Export Customers.

  • Customer Inquiry now shows 'Sales this year', 'Sales last year', 'Last activity date' and 'Number of open invoices'.

  • In the Create Write-Off Batch function you can now select a balance range of $0.00 to $0.00 and it will look for customers with a $0.00 balance who still have current amounts in off-setting transactions (net to $0.00) and create a write off to reduce each transaction's Current Amount to $0.00.

  • When editing customers, the Edit Customer dialog remembers which tab you were on last for the previous edit.

  • An option to remember the document number in invoice batch entry has been added under File | Options.

  • There was a problem when sorting by the Customer Balance in an aging report if the currency format in the Windows regional settings had a negative sign in after the currency symbol.

  • 'Auto print posting journal after post' option did not work in 6.8B (2004.05.07).

  • The Customer List and Statistics report showed zero amounts for the PTD, YTD and LY Invoice amounts.

  • Setting the Number of Copies in the printer driver now works for all reports.

  • Interest Invoices printed on the Customer Transaction report with values of zero in the 'Days Del' column. They now print with the appropriate days delinquent after the due date.

  • The Adagio JobCost Job number did not print on Aged Retainage report.

  • When entering details in an adjustment batch, the Credit amount field is now above the Debit amount as you are usually issuing credits when entering adjustments.

  • When entering a job related invoice, the retainage due date automatically updates to the Job due date and the default retainage percent is changed to the Receivables Retainage Percent from the Job.

  • When more than one batch was open, the auto-generated invoice number was incorrect in some cases.

  • When entering the Job Number in an invoice, the warning message "Please enter a valid job" was displayed if Field Verification was on, even though the Job Number was valid.

  • An error occurred if you edited an existing miscellaneous cash batch entry and changed the Account / Department on the Edit Cash Detail screen.

  • A Cash entry for $0.00 entered in BankRec to match an invoice to an unmatched transaction did not correctly match the transactions when retrieved and posted in Adagio Receivables.

  • Posting cash with a negative unapplied amount caused an error in some cases.

  • The number of columns and column titles in the Historical Transactions tab in the Customer became mixed up in some cases.

  • When editing customer and viewing transactions details, if you clicked OK on the Transaction Details screen without making any changes to the Due Date the message "Revised due date is prior to original due date" was displayed.

  • When editing the customer statistics, if you changed the 'Total days to pay' it was not saved.

  • In some cases the Cleared Paid Transactions function did not clear all the transactions it should have. Installing any Adagio product or Service Pack dated after June 2004 also fixed the problem.

  • The C27 spec code for Credit Remaining printed the credit limit instead.

  • You can now import batches when the import file is created in a DOS application and ends with an EOF (end of file) character.

  • Adagio Receivables no longer interfaces to ACCPAC® PlusT Sales Analysis.

  • In a database created with Adagio Receivables 6.8B the Report Option for 'Default print to file format' was blank. It is now Word.

  • Year End was not clearing any completed transactions to history. Transactions were only cleared to history by Period End.

  • The default width of the statement spec codes for Job Number (L9 and D9) now allows for the 6 character Job Number for Adagio JobCost.

  • Extended characters are now supported in key fields, such as Customer Number.

  • A progress bar is now shown when the database is prepared for Adagio JobCost after turning on the interface in the Company Profile.

Adagio Receivables
6.8B | 2004-05-07 (May '04)
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Release Notes
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  • Changes have been made for compatibility with Adagio BankRec.

  • When entering cash with the 'Remember batch entry fields' on, the customer number remembered from the previous entry is now selected, allowing you to immediately overtype it with a different customer number.

  • When entering miscellaneous cash receipts with field verification on, and an Account Set is not used, the error "A valid account set code is required" was displayed, even though you had entered a valid GL account.

  • When entering miscellaneous cash receipts with the 'Warn if customer on hold in Cash entry' option on, the error 'Unable to find the customer code' was displayed in some cases, although the entry was correctly saved.

  • In rare cases due a rounding error, the current amount of an unapplied cash transaction became zero instead of the full amount of the document.

  • When entering cash for an Adagio Time&Billing related transaction with field verification on, blank is now considered a valid Docket Number.

  • Period End did not clear all completed retainage in some cases.

  • The Customer Transaction report was missing GL details.

  • When posting is canceled or nothing is posted, the auto-print posting journal dialog no longer opens.

  • Import invoices progress went beyond 100% in some cases.

  • The tab sequence in cash entry has been corrected.

  • The install now checks to ensure the current user has rights to write to the Adagio program directories, and that the current user can access the areas of the Windows registry required to install and run Adagio. The chksys utility also makes these checks for the current user.

  • You could not open a database if TBR (DOS) data files existed in the data directory, and a warning indicating Adagio Time&Billing rather than Adagio Receivables should be used to convert the TBR client receivables data was displayed. You are now able to open a database and use Adagio Receivables and TBR concurrently on their separate AR databases. However, there will be conversion issues if and when you convert from TBR to Adagio Time&Billing.

Adagio Receivables
6.8B | 2004-02-13 (Feb '04)
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Release Notes
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  • You can now edit the due date of current posted transactions for a customer in the Edit Customer function.

  • When you enter a payment in a cash batch for a customer who is 'On Hold', a warning can now be displayed indicating the on hold status, and you can take the customer off hold at that time.

  • Excel Direct feature added to Smart Finder.

  • Adagio Receivables now allows you to run multiple instances on the same workstation.

  • When you start Adagio Receivables, it now checks the "Opportunistic Locking" settings to ensure they are correctly set on the workstation.

  • The Check System utility now contains just a brief summary, and there is a "View Details" button to see the full details of the scan, which previously could only be seen by examining the log file.

  • The background color of the main window can be set by company in Edit Company Profile. This provides a visual cue to easily distinguish multiple instances for different companies.

  • Users of Crystal Reports for Adagio can create custom reports and have them appear on the Reports menu in Adagio Receivables.

  • The list of recently opened databases has been expanded from 10 to 25 entries.

  • Multiple users can now print the same report at the same time.

  • The options and ranges chosen on report dialogs when you print a report are saved by company for the next time the report is printed.

  • File | Options are now saved by workstation rather than globally.

  • The Smart Finder search criteria is now saved for the next time you use Smart Finder, rather than always defaulting to "contains".

  • Screens now open at a more logical position on dual monitor systems.

  • When printing reports to file, you can now choose from four different formats on the print dialog: Excel, HTML, Text, or Word.

  • When printing reports to file, the filename defaults to the name of the report rather than the generic filename ADAGIO.TXT.

  • A function has been added to allow you to purge Customer Notes.

  • The Customer Notes report prints much faster when a range of notes is selected on a database with a very large number of notes.

  • Adagio Receivables will now automatically convert an ACCPAC Plus Accounts Receivable 7.0A database to a compatible format.

  • Posting journals can now be printed automatically after posting.

  • When entering batches, fields from the previous entry (including date) are now remembered to speed up entry and help you keep track of which entry you are on.

  • The size and position of the Adagio Receivables and Designer main windows is now saved when the appropriate options are selected in the File | Options menu.

  • The Data Integrity Check rebuild function recovers more data from corrupt IDT type files that have File Integrity errors reported.

  • Missing help topics and links have been added.

  • The Company Profile option 'Include batch in G/L description' now works for the system generated payment batch that is posted if a payment is added to an invoice entry.

  • Some reports would not print if the currency symbol in the Windows Regional Settings was not a dollar sign ($).

  • You can no longer edit Control Account Sets until all posting journals have been purged.

  • The batch status report and inquiry did not show the actual total posted for cash batches that were posted with errors.

  • The sort by number of days and the range of days in the Overdue Receivables, Projected Receivables, and Aged Trial Balance are now working correctly.

  • The dunning message on statements for Balance Forward customers was not selected correctly when older, fully paid invoices had not yet been cleared.

  • The GL account was not verified in cash entry when 'Field verification' was on under File | Options.

  • The maximum interest sequence number has been increased.

  • The Adjustment Batch Listing incorrectly reported a duplicate adjustment number if an adjustment was applied to an invoice that already had had an adjustment posted against it, even if the adjustment numbers were different (i.e. unique).

  • In some cases when multiple batches were posted, the postings appeared on the same instead of separate posting journals.

  • The import and export functions include many enhancements and revisions, including but not limited to the following items.

  • New import / export templates default to having no fields selected and the terminology for available and selected fields is clearer.

  • The default import / export customer templates have been changed to be more generic. Previously they simply contained all fields in the file. Adagio Receivables 6.8B converts the default import / export templates to match the new definition.

  • Import functions write errors to a log file (ARIMPERR.xxx, where xxx is your company data extension).

  • Default fields in import templates are now validated when entering the template.

  • If you copy your database to another directory, the path to the import file in the default import template is automatically updated to the new path.

  • The default file names for import and export templates have changed. Previously there was a potential conflict of names as all the files were named ARIMPORT or AREXPORT.

  • When importing batches, only the 'String' type worked for date fields. The 'ASCII - YYYYMMDD' and 'Date' types now work.

  • Import failed in some cases if the last field on a line in the import file was empty quotes.

  • The import functions now strip leading zeros from customer, job and other key fields in the import file.

  • In some cases, files containing a comma in a string field could not be imported.

  • You could only import retainage invoices if the Job Costing interface was turned on and job number was selected for import.

  • A retainage invoice is created on import for an import batch of type "job cost and or retainage details" if the transaction type is invoice, there is a non-blank original invoice number, and retainage accounting is turned on.

Adagio Receivables
6.8A | 2003-12-09 (Dec '03)
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Release Notes
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  • When the program is started, it now checks that the Report Tables Drive is correct and up to date.

  • The install now checks to be sure the user has installation privileges to local machines running XP, 2000 or NT.

  • The install and workstation install now check the "Opportunistic Locking" settings to ensure they are correctly set on the workstation.

  • In some case on XP, 2000 and NT machines, the Auto-workstation install ran when you started the program, even though a workstation install had already been done and was not needed.

  • The Chksys utility scans the list of recently opened databases for each Adagio application and checks that they have the same path to the EZTasks file. A warning of a potential problem is displayed if differing paths are found.

  • The Additional Comments in Customer Notes did not print on the Customer Notes report unless there were also time stamped notes for the customer.

  • The Batch Listing now shows a warning at the bottom of the report if a batch entry has a duplicate document number in the posted transactions for the customer.

  • The Adjustment Posting Journal now shows the Docket number when Adagio Time&Billing is used.

  • You can now create custom reports in Crystal Reports for Adagio for Customer Notes in Adagio Receivables.

  • The Crystal Reports for Adagio table for Adagio Receivables (ARW10), now includes all posting journals and the transaction matching file. All open batch files are included in a new Crystal Reports for Adagio table (ARB68).

  • The L6 Running Balance spec code on statements now works correctly for Balance Forward customers if you take discounts during cash entry.

  • If after printing statements, you stayed at the dialog displaying the message 'Everything printed OK?" and did not respond, in some cases, other stations received the message 'Unable to create named pipe' when they attempted to print statements.

  • An error occurred if you closed the cash batch list while you had a cash batch and cash entry open.

  • An error occurred if you posted a transaction for a customer that had the same document number as an adjustment transaction that had been already been posted previously, cleared to history and purged from history.

  • Posting a payment with an unapplied amount caused an error in some cases.

  • An error occurred in the cash batch when entering a miscellaneous cash receipt if you entered an invalid customer number and then answered No when the program asked if you wanted to create a new customer.

  • Posting cash always sent the check number to the G/L reference field, regardless of the setting of 'Send to G/L description' in the Company Profile.

  • An error occurred in Cash batches if you entered a detail with a discount, deleted the detail, added another detail and saved the entry. The discount from the first detail was not cleared.

  • When running the AR 6.8A (2003.04.14) Fast Fix version, if you posted a debit or credit note before the invoice was posted, an error occurred when you attempted to post the matching invoice.

  • In batch entry on the detail screen, the GL account description now appears on the screen after an account is selected.

  • It is now possible to adjust "Other Charges" for Job Costing when entering batches in Adagio Receivables by setting the first line in the entry to zero.

  • The tab order on the New Detail dialog in invoice and adjustment batch entry is now correct.

  • If you edited an entry for a job related payment in a cash batch, for which an invoice not yet on file, the Job number was blank and the field could not be edited.

  • If a Miscellaneous cash entry was entered into a cash batch immediately after an entry that was a duplicate of an entry already in the batch, the miscellaneous cash entry was not written to the GL batch during posting, although it did appear on the Cash Posting Journal.

  • Grids flickered in some cases when the cursor was positioned over the vertical slider bar on the grid.

  • If you did a Smart Finder search, then changed the criteria but escaped before doing another search, the next time you invoked Smart Finder, it would show the result from the first search but with the changed criteria.

  • After printing posting journals, the Backup function gave an error until you closed and re-opened the database.

  • An error occurred when importing a file with more than 75 blanks after the last field at the end of a line.

  • The Year End function ran very slowly if you had recurring charges defined in ACCPAC Plus AR.

  • On slower machines on a network, an Access Violation error occurred in batch entry if you pressed the "Enter" key twice in rapid succession, once to save a batch entry and again to start a new one.

  • If all posting journals have not been purged, you can no longer change a customer's Account Set.

Adagio Receivables
6.8A | 2003-01-27 (Jan '03)
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Release Notes
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  • An error occurred when printing more than 1000 statements in one session.

  • When you deleted an import/export template, it appeared to be deleted but was not actually deleted.

  • Import batches function now handles import files containing extra line feed characters at the end of a record.

  • In some cases, there was an error when importing batches where string fields contained a comma.

  • When clearing tax tracking records after printing the Tax Tracking Report, all records were cleared instead of only records in the range and date selected to print.

  • When a Customer Note was edited and the time changed, a note with the new time was created but the original note was not deleted.

  • An Access Violation error occurred in some cases when a hint was displayed on a grid and you tabbed to a button at the side of the grid and pressed the Enter key.

  • Adagio Time&Billing sites that posted Adagio Receivables cash batch entries without a Docket number to Customers that invoice by Docket, had integrity errors.

  • A Staff Code was deleted in Adagio Time&Billing if a cash batch or batches containing Time&Billing related entries and miscellaneous cash receipts were posted in the same posting sequence. Posting them separately in separate batches caused no problem.

Adagio Receivables
6.8A | 2002-11-25 (Nov '02)
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Release Notes
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  • Data Integrity Checker handles additional types of corruption.

  • Crystal Reports Text Object Support library (CRPaig32.DLL) is installed.

  • The chksys.exe utility has been enhanced to check for incorrect Opportunistic Locking settings on workstations running NT4.0, W2K or XP.

  • Install now checks for Adagio programs in use by other workstations on a network.

  • When the program is started, it now checks that a workstation install has been done and that it is current.

  • Sample data has been expanded and improved.

  • The error message displayed if you attempt to log in to a database when another user is running an integrity check for the same company now clearly indicates why you cannot log in.

  • If 'Clear Batch Status information' was selected in Period End, completed current transactions were not cleared to History and the Period End last run date was not updated.

  • When adding a distribution in an invoice or adjustment batch, the cursor disappeared when you tabbed out of the Distribution Code field in some cases.

  • Oldest transaction was missing from the Customer Transaction report in some cases.

  • When entering a cash transaction where the payment amount is less than the invoice amount, if you over-rode the applied amount to equal the invoice amount when editing the detail, it resulted in an unapplied negative amount. When the cash transaction was viewed, the current amount was twice the value of the unapplied amount.

  • In the Tax Tracking Report , the 'Report as of' field defaulted to the system date instead of the session date.

  • Aging of payments on statements for Balance Forward customers has been corrected and is now consistent with aging on the Aged Trial Balance report and aging in the Customer Inquiry.

  • In the list of recently opened databases, duplicate entries where the characters of the path have a different case are now automatically removed.

  • An error occurred when an invoice was posted for a Balance Forward customer with a credit balance, who had had additional credits posted.

  • Cash payments with discounts where not applied correctly for Balance Forward customers.

  • When posting an invoice batch containing invoices for Balance Forward customers, and errors in the batch result in the creation of an error batch, data integrity errors occurred in some cases.

  • When printing an Aged Trial Balance or Overdue Receivables report for companies running Adagio Time&Billing, sub-totals by Docket and Customer appeared to be incorrect when the report was printed in detail. These reports have been made clearer.

  • When printing an Aged Trial Balance or Overdue Receivables report for companies running Adagio Time&Billing, the sub-totals by Docket and Customer were blacked out in some cases when the report was printed in detail.

  • You could not delete a Docket in Adagio Time&Billing, even though there were no current transactions for the Customer/Docket in Adagio Receivables.

  • Changes to the Help | About dialog have been made.

Adagio Receivables
6.8A | 2002-06-10 (Jun '02)
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Release Notes
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  • Changes have been made for compatibility with Adagio Time&Billing.

  • Enhancements have been made in the Data Integrity Checker.

  • Additional files are now checked in phase 1 of the Data Integrity Check.

  • You are now able to set the tray / bin when printing statements.

  • Statements were faxed to the wrong customer fax number in some cases when the fax queue was used. This has been fixed.

  • The specific printer selection for statements in File | Options was not being saved.

  • Statements using a custom form size (for example 7 inch forms) were not printing correctly, resulting in the footer not being printed.

  • When a custom form size was set in the statement designer, it would not be saved until you set it a second time.

  • An error occurred while printing or previewing statements in the Designer if your printer driver had more than 64 different paper sizes.

  • Purging posting journals deleted journals that were not in the range printed in some cases.

  • The cash batch listing no longer shows the transaction type as 'Unapplied Payment' for miscellaneous receipts (no customer number).

  • Error message "Error:524 Print job busy" occurred in some cases, on some machines, when printing posting journals to a file.

  • If a posting journal with a GL summary was printed a second time in the same session, the error 'Unable to lock G/L distribution work file' was displayed.

  • Invoices with all details equal to zero did not print on the Invoice Posting Journal. If all invoices in a batch had zero for all details, the message "Nothing to print" was displayed and therefore the posting journal could not be purged.

  • Customer numbers using all capital letters were truncated in some cases on some reports.

  • Tax is now recalculated automatically when you edit an invoice and change the Distribution code on a detail.

  • Customers with retainage transactions totaling zero can no longer be deleted.

  • If a document was inadvertently entered with a date greater than year 2099 and posted, the Customer Transaction report would hang.

  • If another application installed the Crystal Reports 8.5 print engine, there were intermittent problems printing reports on some machines.

  • Sample invoice and cash batch import files, and associated import templates, have been included with the sample data.

  • Import now displays an error if the date in the import file is null.

  • Importing an invoice batch updated the discount due date although there were no discount terms for the Terms code.

  • Posting an imported cash batch caused a data integrity error.

  • An error occurred when printing reports to file on Windows 2000 machines.

  • Some reports printed the company phone number instead of the customer phone number if customer numbers were unformatted.

  • The error "[250] Can't open copy report definition [80030005] Access Denied" occurred when printing some reports on some Windows 2000 machines.

  • After printing several reports, the printer name on report dialogs would be corrupt in some cases.

  • The specific printer set in File | Options was not used when printing reports. The default printer was always used.

Adagio Receivables
6.8A | 2001-11-05 (Nov '01)
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Release Notes
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  • Sample invoice and cash batch import files, and associated import templates, have been included with the sample data.

  • Import now displays an error if the date in the import file is null.

  • Importing an invoice batch updated the discount due date although there were no discount terms for the Terms code.

  • Posting an imported cash batch caused a data integrity error.

  • An error occurred when printing reports to file on Windows 2000 machines.

  • Some reports printed the company phone number instead of the customer phone number if customer numbers were unformatted.

  • The error "[250] Can't open copy report definition [80030005] Access Denied" occurred when printing some reports on some Windows 2000 machines.

  • After printing several reports, the printer name on report dialogs would be corrupt in some case.

  • The specific printer set in File | Options was not used when printing reports. The default printer was always used.

Adagio Receivables
6.8A | 2001-09-12 (Sep '01)
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Release Notes
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  • Now a 32-bit application.

  • Now uses the Adagio Data Source (ADS).

  • Now uses Adagio Lanpaks.

  • Menu level security has been added.

  • A Backup feature has been added.

  • Results list for the Smart Finder is now persistent.

  • Results list from the Smart Finder can now be printed.

  • Adagio menu choice has been added to allow you to start other Adagio applications directly from within Adagio Receivables.

  • Notes have been added to customers.

  • Import invoice and cash batches has been added.

  • Import and export templates can now be printed.

  • GL details are now captured and retained when batches are posted.

  • Fax queue listing can now be printed on a report.

  • Faxes in the fax queue can now be printed to a printer.

  • Fax dialing now handles local numbers requiring an area code but not the "1".

  • Faxing statements from Adagio Receivables is now supported on Windows NT and Windows 2000.

  • Invoice and credit note batches can now be retrieved from Adagio OrderEntry and ACCPAC® PlusT Order Entry.

  • Report Groups can now be maintained on file and verified during entry of customers.

  • Batch Status Inquiry has been added.

  • Company wide aging inquiry has been added.

  • Customer inquiry has been added.

  • Reports in Adagio Receivables have been extensively enhanced, and a Report Options function has been added. New report features include.

  • optional footers.

  • optional comment to appear in footer.

  • shading with user-defined color for headers, footers, and sub-totals.

  • lines and hair-lines have been added to separate sections and transactions.

  • date formats are now user-defined for the header/footer and detail sections.

  • time format is now user-defined.

  • option to show selection parameters on only the first page or all pages.

  • optional group tree at left of the report preview window allows you to drill down.

  • Reports have been designed to use less paper.

  • Batch reports include the option "Paging by batch number" to reset the page number to 1 on change of batch.

  • Option "Page break on change of batch" has been added to start a new page after each batch.

  • Batch Listings can now be printed in summary as well as detail format.

  • Posting Journals can now be printed in summary as well as detail format.

  • GL account summaries have been added to all posting journals.

  • A "Listing" button has been added to the batches screen to allow you to select and print batches from the grid rather than having to use the Reports menu.

  • Minor problems in aging reports have been fixed.

  • Statement Designer now allows you to view each copy (page) of a multi-part statement independently.

  • You can now calculate and view the aging for outstanding transactions when viewing or editing a customer.

  • Customer balance is now shown on the Transactions screen when viewing or editing a customer.

  • A hint showing the path to the database has been added and is displayed when the mouse cursor is over the company name on the status bar.

  • An option to allow statements to be printed only for customers with a balance over a certain amount has been added.

  • Options to display text and raised buttons on the toolbar have been added.

  • The selected line on grids now changes color from blue to gray when the grid does not have focus.

  • Smart Finder now allows you to search on boolean fields (Yes/No).

  • After creating a new user, the user could not log in until you edited the user record and reentered the password. This has been corrected.

  • In previous versions, an error could occur in some cases if a button was clicked a second time because it appeared that there was no response on the first click. This has been corrected.

  • Deleting a customer now deletes the customer's history and matching records in all cases.

  • The integration tab in the company profile is not disabled when there are open batches.

  • The option 'Include batch in G/L description' has been added to the company profile.

  • If smart finder was used to locate an account with a department, the account and department field were both loaded into the account field instead of to the account and department. This has been corrected.

  • Job related invoices were not written to the Job Costing batch and could not be retrieved by Job Costing. This has been corrected.

  • If cash applied to an invoice does not completely pay the invoice, or if it overpays the invoice, the amount printed on the statement was wrong. This has been corrected.

  • Minor problems in statements have been fixed.

  • On a cash receipt, if you entered a discount greater than zero when the applied amount already equaled the amount outstanding (a data entry error), the discount amount was posted anyway. This is now prevented.

Adagio Receivables
6.8A | 2001-07-12 (Jul '01)
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Release Notes
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  • Adagio Receivables is now a 32-bit application.

  • Adagio Receivables now uses the Adagio Data Source (ADS) to interface to the database rather than the Softline Database Interface (DBI)
    used in earlier versions of Adagio Receivables. ADS is faster than the DBI in many cases. Some functions in Adagio Receivables may be up
    to twice as fast using ADS.

  • Adagio Receivables now uses Adagio Lanpaks to increase the number of licenses available to access the database in multi-user
    installations. Adagio Lanpaks replace the Softline Multi-User Packs (MUPs). The method of licensing used by Adagio Lanpak is different than
    the MUP. Refer to the Adagio Receivables or Adagio Lanpak Readme help file for details.

  • Menu level security has been added. It allows you to restrict users from accessing particular menu functions.

  • A Backup feature has been added to the File menu. It allows 2 options for backing up your data: 1) Adagio Receivables data only, or 2) all
    data for the company. Backup files are saved in standard ZIP format.

  • The results list for the Smart Finder is now persistent. This allows you to select an item in the list, edit it, and then return to the list to choose
    another item, without having to redo the search. In addition, the results list remains persistent across windows in the application, allowing you
    to search on one screen and recall the results on another screen.

  • The results list from the Smart Finder can now be printed. By using the column editor, you can control which fields appear on the print out,
    the order of the fields, the width of fields, and the column titles.

  • An Adagio menu choice has been added to allow you to start other Adagio applications directly from within Adagio Receivables, without
    having to login (enter user ID, password and select database) to the application.

  • Notes have been added to customers. For each customer, you can record unlimited additional comments in a memo field with word-wrap.
    You can also record unlimited date and time stamped notes by user for each customer. Spell checking with a customizable dictionary is
    provided for all notes. Notes can be viewed during batch entry and can be printed on the Customer Notes report or optionally on the
    Customer List and Statistics report.

  • Import invoice and cash batches has been added.

  • Import and export templates can now be printed.

  • GL details are now captured and retained when batches are posted. Drill down to the GL details from transactions in the Edit Customer and
    Customer Inquiry functions has been added. In addition, GL details can be printed on the Customer Transaction report.

  • The fax queue listing can now be printed on a report. This is useful for dealing with incomplete faxes.

  • Faxes in the fax queue can now be printed to a printer. Use this feature to print and then mail statements that did not fax, rather than
    rerunning the Print Statements function and selecting them one at a time to reprint.

  • Fax dialing now handles local numbers requiring an area code but not the “1”.

  • Faxing statements from Adagio Receivables is now supported on Windows NT and Windows 2000.

  • Invoice and credit note batches can now be retrieved from Adagio OrderEntry and ACCPAC® Plus™ Order Entry. Previous versions
    required you to use the ‘Direct’ to A/R batch option. Now batches can be retrieved from a remote Order Entry.

    Compatibility
    Accounts Receivable 6.1A, 6.5A Quik Invoice Plus for DOS 6.5A, 6.7A
    Adagio Invoices 6.5A, 6.7A, 6.8A Quik Invoice Plus for Win 6.5A
    Adagio Lanpak 6.8A Quik Reports 6.5A
    Adagio Ledger 6.5A, 6.6A, 6.8A Quik Reports for Windows 6.2A, 6.2B
    Cashbook for DOS 6.5B Rentrak 6.1B - 6.5A
    General Ledger 6.1A, 6.5A, 7.0A Sales Analysis (Softrak) 6.5A
    Job Costing 6.1A, 6.5A MS Windows 95, 98, NT, 2000
    Order Entry 6.1B, 6.5A Most products compatible with
    Quik History 6.5A Accounts Receivable 6.1A - 6.5A


  • Report Groups can now be maintained on file and verified during entry of customers.

  • A Batch Status Inquiry has been added.

  • A company wide aging inquiry has been added.

  • A customer inquiry has been added. This enables you to use the new menu level security feature to restrict users from adding or editing
    customers while allowing them to view customer information.

  • All reports in Adagio Receivables have been extensively enhanced, and a Report Options function has been added. New report features
    include:
    a) optional footers containing name of user, print date and time (as opposed to the login date) and comment
    b) an optional comment can be entered in the report dialog and will appear in the footer
    c) shading with user-defined color has been added to headers, footers and sub-totals
    d) lines and hair-lines have been added to separate sections and transactions for improved readability
    e) date formats are now user-defined for the header/footer and detail sections
    f) time format is now user-defined
    g) an option to show selection parameters on only the first page or all pages
    h) an optional group tree at left of the report preview window allows you to drill down to find particular transactions on the report.

  • Reports have been designed to use less paper. For example, smaller fonts are used where appropriate, detail headings are only repeated
    when necessary, and header and detail are placed side-by-side when possible.

  • Batch reports include the option “Paging by batch number” to reset the page number to 1 on change of batch when printing two or more
    batches at the same time.

  • The option “Page break on change of batch” has been added to start a new page after each batch when printing two or more batches at the
    same time.

  • Batch Listings can now be printed in summary as well as detail format.

  • Posting Journals can now be printed in summary as well as detail format.

  • GL account summaries have been added to all posting journals.

  • A “Listing” button has been added to the batches screen to allow you to select and print batches from the grid rather than having to use the
    Reports menu.

  • Minor problems in aging reports have been fixed.

  • The Statement Designer now allows you to view each copy (page) of a multi-part statement independently, to easily differentiate fields that
    appear only on one of the copies.

  • You can now calculate and view the aging for outstanding transactions when viewing or editing a customer.

  • The customer balance is now shown on the Transactions screen when viewing or editing a customer.

  • A hint showing the path to the database has been added and is displayed when the mouse cursor is over the company name on the status
    bar.

  • An option to allow statements to be printed only for customers with a balance over a certain amount has been added.

  • Options to display text and raised buttons on the toolbar have been added.

  • The selected line on grids now changes color from blue to gray when the grid does not have focus. This provides a better visual cue that the
    grid is not active (up / down arrow and Enter keys are not active), and that some other button or field has focus.

  • The Smart Finder now allows you to search on boolean fields (Yes/No). To search on a boolean, enter “1” for “Yes” and “0” for “No.

  • After creating a new user, the user could not log in until you edited the user record and reentered the password. This has been corrected.

  • In previous versions, an error could occur in some cases if a button was clicked a second time because it appeared that there was no
    response on the first click. This has been corrected.

  • Deleting a customer now deletes the customer’s history and matching records in all cases.

  • The integration tab in the company profile is not disabled when there are open batches.

  • The option ‘Include batch in G/L description’ has been added to the company profile. This allows you to send the entire description field from
    the transaction to the GL by not including the batch information (sequence, batch and entry number) in the description field.

  • If smart finder was used to locate an account with a department, the account and department field were both loaded into the account field
    instead of to the account and department. This has been corrected.

  • Job related invoices were not written to the Job Costing batch and could not be retrieved by Job Costing. This has been corrected.

  • If cash applied to an invoice does not completely pay the invoice, or if it overpays the invoice, the amount printed on the statement was
    wrong. This has been corrected.

  • Minor problems in statements have been fixed.

  • On a cash receipt, if you entered a discount greater than zero when the applied amount already equaled the amount outstanding (a data
    entry error), the discount amount was posted anyway. This is now prevented.

Adagio Receivables
6.5A | 2000-10-12 (Oct '00)
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Release Notes
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  • New workstation install implemented.

  • Utility program to check status of Adagio products installed on workstation implemented.

  • Warning message displayed if running ACCPAC Plus A/R 7.0A or later; will not allow you to open the database.

Adagio Receivables
6.5A | 2000-05-25 (May '00)
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Release Notes
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  • When adding a new customer, the credit limit is now correctly set from the Control Account Set.

  • A problem loading the customer type for customers with customer type equal to blank has been fixed.

  • When creating a new database the default path to the currency and task files is now correctly set in all cases.

Adagio Receivables
6.5A | 2000-02-16 (Feb '00)
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Release Notes
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  • Dates can now be entered without the slash "/".

  • Paired finder fields were giving an error when tabbing to the second field (department) if the value was not correct. This has been corrected.

  • Now protects against copying or moving to an open batch.

  • Invoice, cash, and adjustments now send the correct description info to Quik History.

  • Reusing an existing check to relate unmatched transactions no longer causes an integrity error.

  • When re-editing a cash batch entry where the cash entry has been previously posted, the payment amount is no longer editable.

  • Cash posting was intermittently rejecting balanced entries as being out of balance and placing the entry in an error batch. This has been corrected.

  • Cash error posting journal report now correctly shows transactions that have duplicate document numbers.

  • Error posting journals can now be printed even if there were no successfully posted transactions in the posting sequence range selected.

  • Batch status is now correctly set to printed when printing a range of batches.

  • Application of cash to a large number of invoices for open item customers has been speeded up.

  • Editing a cash batch entry with a large number of details for a customer with a large number of transactions has been speeded up.

  • Distributions with tax included now show 3, 4, and 5 decimal tax rates correctly when entering invoices.

  • Import customers now accepts 2 digit years in year 2000.

  • Interest now ages to the correct bucket on statements in all cases.

  • When entering a Miscellaneous Cash Receipt, you sometimes received and error incorrectly indicating the amount had not been totally applied. This has been corrected.

  • When posting a Miscellaneous Cash Receipt with the option set to send Customer Name to the G/L Description, the description is now correct.

  • Zero balance statements were not printing in some cases. This has been corrected.

  • Statement page numbers were incorrect in some cases. This has been corrected.

  • Statement specifications with detail lines set to "without matching details" now print correctly.

  • Statements were not ignoring next months transactions in some cases when printed using the "Aged as of" option. This has been corrected.

  • When a payment is applied during invoice entry, the Job Costing batch is now correctly updated.

  • When a job related invoice included "Other Charges" and Billings, the Other Charges are now properly broken out correctly in the JC billing batch.

  • When a check paid multiple invoices where not all invoices were job related, all payments were sent to Job Costing instead of just the job related payments. This has been corrected.

  • When a check paid multiple job related invoices the payment amount was not distributed correctly. This has been corrected.

  • Retainage invoices with multiple details were causing an unbalanced GL entry. This has been corrected.

  • You can no longer turn off the retainage option when there is outstanding retainage.

  • When Retainage was turned on you can now print an aged retainage report properly.

  • If you used the discount field only (payment amount is zero) in a manual check to write-off a Balance Forward transaction, integrity errors are no longer caused.

  • Transactions posted for Balance Forward customers with a credit balance are now being correctly applied.

  • Posting adjustment entries to a non-existent document for a Balance Forward customer caused an integrity error. This has been corrected.

  • Adjustments, cash and credit notes are now being correctly applied to transactions with current balances for Balance Forward customers.

  • In normal mode in cash batch entry for Balance Forward customers, the date fields displayed in the grid are no longer blanked out as invoices are selected for payment.

  • When a debit note is applied to a series of open invoices for a Balance Forward customer, the invoice current amounts are now correctly adjusted.

  • The date on the Balance Forward line on the Aged Trial Balance report is now correct in all cases.

  • Corrected error "Invalid argument to date encode" when entering terms using 'specific day of the month'.

  • Due dates and discount dates for terms using specific day of next month now support leap years correctly.

Adagio Receivables
6.5A | 1999-10-14 (Oct '99)
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Release Notes
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  • Initial release. Previously called "Client Receivables", sold with "Quik Invoice Plus for Windows".

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