Adagio Payables
8.1D | 2012-02-28 (Feb '12)
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System Checks has been revised to work the way it did prior to the 8.1D release. Selecting ‘Take discounts if available’ will only include invoices with a ‘Discount date’ that is on or before the ‘Due date on or before’ date.
Adagio Payables
8.1D | 2012-02-03 (Feb '12)
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If you have changed the field and saved the vendor, the wrong tax status has been saved. In addition, if the vendor was set to the last tax status in the list, the status displayed as the one above it. If you saved the vendor, the wrong tax status has been saved.
You should check the Tax Status of vendors changed by Payables 8.1D to ensure they are correct. To identify vendors that have been edited, use the column editor and add the field 'Last Maintenance Date' to the grid. You could also do a smart finder search or create a vendor filter to select vendors where this date is after the date you first used Payables 8.1D. If you are uncertain what the Tax Status should be for a vendor, view an existing purchase order for that vendor and note the Tax Status shown on the Details tab.
NOTE: Even if you do not have the problem described above, if you use Purchase Orders for Adagio and you installed Payables 8.1D (2012.01.14), you must read the Release Notes for (2012.01.31) and check for the problem described there (see below).
Adagio Payables
8.1D | 2012-01-31 (Jan '12)
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- If you use Purchase Orders for Adagio and you edited a vendor in Payables 8.1D (2012.01.14), the Tax Status on the Accounting tab displayed as blank and became corrupt if you saved the vendor. The vendor Tax Status on purchase orders created for the vendor was also blank and tax was not calculated. Note: there is no problem when vendors are edited from Purchase Orders.
Purchase Orders users must install this release before using Payables 8.1D.
If you have edited vendors before you installed the Hot Fix you will need to correct any vendors you edited from Payables by editing the vendor, selecting the correct Tax Status, and saving. To identify vendors having this problem, use the column editor and add the field 'I/R Tax Status' to the grid. It will display as 65535 for vendors with the problem. If you a have large number of vendors you could use the smart finder to search your vendors. To do this, add the field 'I/R Tax Status' to the smart finder grid and search for 'greater than 9'. If you are uncertain what the Tax Status should be for a vendor, view an existing purchase order for that vendor and note the Tax Status shown on the Details tab. You should correct vendors immediately after installing this version. When you save vendors with the problem, the Tax Status will be changed to zero from 65535, limiting your ability to identify vendors with the problem.
Adagio Payables
8.1D | 2012-01-14 (Jan '12)
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Report Favorites allow saving Reports with specific options chosen. Click the Favorite button (a star icon) on any report dialog to create a Favorite. Favorites for a report can be accessed from the report dialog in a drop-down field. Favorites can be private to the Adagio user or public for use by all users. Private Favorites are yellow, Public Favorites are blue. Added Favorite Reports and Print/Delete Favorites functions to the Reports menu. Multiple favorites can be defined for the same report.
Problems Fixed
Adagio Payables
8.1C | 2011-07-29 (Jul '11)
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New Features
- Installs the AdagioPDF printer driver. All reports and printouts from Adagio can be printed to the AdagioPDF printer to create a PDF document in the data folder.
- Supports the features in Adagio ePrint. When ePrint is installed you can print reports to PDF files in configurable folders determined by the Report Type (General, Transaction or Audit). Statements print to a separate, configurable folder. Fields can be embedded to establish the file and folder names (User, Session Date, System Date, Time). Click the ePrint button (red "EP" icon) on any report dialog to print the report to PDF. The Paperless Reports option forces all reports to be printed to PDF. Reports can be printed to PDF and attached to an email (MAPI) with a single button click.
- On the Open database dialog you can now use Alt-B to open the browse and Alt-F (for Favorites) to open the previously opened list. In previous versions you had to use the mouse to select the folder buttons.
- Alt-X now selects the Excel Direct button on grids where it is available. In previous versions you had to use the mouse to select Excel Direct.
- Grids, filters, and finders now show the lookup values instead of the raw data values for typed fields. For example in vendor grids the Vendor Status shows Normal or On hold, and Aging Type shows Document date or Due date, instead of 0 or 1.
- Account Styles and Filters were added in Ledger 9.0D. They are now supported in GL account finder grids in Payables.
- Import Manual Checks can auto-generate the Cash Invoice Number so unique numbers do not need to be generated externally and included in the import file. To use this feature, add the 'Hdr-Cash Invoice Number' field in the Field Defaults tab, where the Value will be set to 'Auto-generated'. The Cash Invoice Number will be set to "Batch Number - Entry Number".
- In Import Manual Checks if the 'Hdr-Print Check?' field is included in the template and set to True in the default fields the Check Number is no longer a required field in the import and will be generated when checks are printed from the resulting batch.
- Added check specification code 'G07 G/L Acct Description' for printing on the check advice. This is useful if the description contains information such as a person's name.
- Added the option 'One detail per entry' to Import Manual Checks. It can be used when the 'Header fields on each record?' option is on. Use it when an import file may contain multiple checks in a row for the same vendor. In previous versions the checks would be consolidated into a single check entry in this case. Note that if this option is used then checks with multiple distributions cannot be imported as they would be split into separate check entries. In addition, if the Cash Invoice Number field is included in the import it can be used to split multiple checks in a row for a vendor for a batch of Cash Invoices.
- You can now optionally send the Check Number instead of the Cash Invoice Number to the Reference field of the GL expense transaction for cash invoices. Added the option 'Send check instead of cash invoice?' to the Integration tab in the Company Profile.
- The following fields have been added to the batch status and are available in batch grids, the batch inquiry, and Adagio GridView: Created date, time and user; Last Edited date, time and user; and Posted date, time and user. The date fields are the system date (computer date) rather than the session date (Adagio login date).
- The temporary report file used when printing the Invoice Batch Listing now includes the cost of sales GL Account / Department fields for job related details, allowing a modified report (ModRP) to include these fields.
- The vitalEsafe upload progress dialog has been improved and the progress bar now accurately shows the percentage. It is no longer necessary to install the vitalEsafe patch.
Problems fixed
- When importing a Cash Invoice type transaction to a manual check batch the Cash Invoice Number field is now required and cannot be blank. Previously it was possible for an import to result in a blank Cash Invoice Number, resulting in a problem if the transaction was ever reversed.
- A manual check batch containing entries with a blank Cash Invoice Number is now prevented from posting.
- Import Manual Checks now reports an error if the 'Det-Document Number' field (i.e. the invoice being paid) contains an invoice that does not exist or the invoice has already been fully paid.
- In Payables 8.1B and 8.1C, importing vendors to update the vendor name, phone and/or Active/Inactive flag for existing vendors created data integrity errors.
- Importing vendors now updates the vendor filters.
- The Data Integrity Check detected manual check entries where the check total did not match the total of the details. However, the rebuild corrected the total payable but not the check and batch amount. This type of error is also detected in posting and the batch is prevented from posting until it has been rebuilt.
- When opening the vendor edit or inquiry functions it was possible to very quickly press the F5 or F6 keys to open the finder or smart finder before the vendor grid was open, in particular on a network with slower performance. When a vendor was selected from the finder an access violation error was displayed.
- After printing a manual check for a Cash Invoice, if you edit the entry you receive a warning stating the check can only be viewed, however, the Cash Invoice Number was editable.
- In Payables 8.1B and 8.1C manual check batch entry for a miscellaneous vendor, when you keyed in the GL Account Code and tabbed over to the Department Code field it did not default to the first department that exists for that particular account. This has been corrected.
- In Invoice/Cash/Adjustment entry, after adding a new entry, the grid cursor is positioned on the new entry. This is the behavior in the other Adagio modules.
- When copying entries from a batch to a new batch the description of the batch created is copied from the description of originating batch rather than being blank.
- Telpay EFT transactions generated for Cash Invoices (but not Payments or Prepayments) were rejected.
- Send to was not sending the Reference field to the G/L Description 1 or G/L Description 2 fields for Payment entries.
- Posting a Reversal for a vendor related Cash Invoice shows the Check Number in the Reference field for the GL transactions rather than the Cash Invoice Number.
- After printing or previewing a multi-currency report that prints in landscape, reports that print in portrait printed in landscape instead.
- Turning on the 'Delete history transactions' option in both the Period End and Year End functions cleared the transactions but did not clear the related details within the Payables GL Distribution Details table, leaving "orphan" records in the table. (Note: the Maintenance | Purge Vendor History function did clear these details.) The orphan records caused an error if you later posted transactions with the same (i.e. a duplicate) document number to a vendor. The Data Integrity Check (DIC) detected and rebuild these errors after a posting. The DIC (in Payables but not DataCare) now detects ALL orphan records and removes them when you do a rebuild so the error will not be repeated with future postings. While the DIC is rebuilding, progress is not shown (the number of orphans deleted is not updated). This may take several minutes. In many cases, the first DIC run after installing 8.1C (2011.07.29) or higher may detect and rebuild a large number of errors caused by the orphan records. This is not a cause for concern.
- Posting Manual checks to 1 time vendors caused integrity errors in the GL Distribution Details table. These errors caused no problems and were not reported by the Data Integrity Check (DIC). The DIC (in Payables but not DataCare) now detects and rebuilds these errors. In many cases, the first DIC run after installing 8.1C (2011.07.29) or higher may detect and rebuild a large number of these errors. This is not a cause for concern.
- Moved the fax queue from QIFAX to generic filename starting with SD that is shared by all Adagio modules that send faxes.
- If a filter is based on a range for any field that is right-justified (such as customer number, single segment item number, vendor number, etc.) then additional records will be selected by the search that should not have been. For example, if the range is from 1 to 2, then not only would records 1 and 2 be selected, but also 10, 11, 100, 101 etc.
- If your Ledger data was created with version 9.0x and you never used Ledger 8.1A or earlier versions, after printing the G/L Transactions report in Receivables, the Consolidate G/L Transactions dialog did not show the 2 options to consolidate by Fiscal Period.
- The option to integrate with Cashbook has been removed from Banks as Payables is no longer compatible with the old Cashbook products.
Adagio Payables
8.1C | 2010-08-10 (Aug '10)
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- Added new function User Preferences under the File menu. It allows you to set certain options by user that were previously global, including options previously found under File | Options, Reports | Report Options and from the Company Profile (company background color and On Start-up functions). The preferences can optionally be set for all users and preferences can be printed. If no individual user preferences have been set up for a user, all preferences originally set for the Adagio System Administrator, user SYS, will be used.
- The option 'Auto-advance smart finder' has been added (in the User Preferences function). It controls whether the focus is on the previously found grid or on the search criteria field when the smart finder is opened. Select the option if you want focus to be on the next row in the grid, allowing you to press F6, Enter and select each item in turn through the found list. Turn it off if you usually want to search by new criteria each time the smart finder is invoked. In either case the position is advanced in the grid each time the finder is opened. When the smart finder Grid is opened, you can toggle the focus between the Grid and the selection criteria by pressing F6.
- The option 'Implied decimal' has been added (in the User Preferences function). Turn the option on if you want a decimal automatically entered before the last two digits. For example, typing 400 in an amount field and tabbing to the next field will result in the number being changed to 4.00; typing 400.00 and tabbing to the next field will leave the number as 400.00. With the option off, typing in 400 will result in the number being changed to 400.00 (the behavior in previous versions). Percent fields and exchange rate fields are not affected by this setting. The setting is by Adagio user, for all companies, and when set in any Adagio module, it is set for all Adagio module versions that support it.
- The option 'Alphabetically sorted field list' has been added (in the User Preferences function). Turn this option on if you want field lists in the Column Editor and Filters fields sorted alphabetically.
- Column Editor settings are now saved by grid by user by database.
- Optional Fields have been significantly improved with the addition of edit controls to validate optional field entry within and across an Adagio module(s). Users can control whether a text field, combo box or Finder field is used to validate optional field entries. Data can be restricted as to length and case. Fields shared between modules (such as Adagio Receivables Customer optional fields in Adagio OrderEntry) will automatically inherit the same validation rules. Module by module control of field entry and validation is available.
- You now have explicit control of how a vendor record is displayed in any vendor selection grid. File | Edit Styles allows the creation of named styles with a colored background and font color. User control of font attributes bold and italic are also supported. Named styles may be assigned to individual vendors by editing a record or importing the style you wish to use. The style controls the display of a vendor on the grid. Use this feature to highlight vendors paid by EFT or vendors with 1099 totals. Adagio Styles are shared globally between all Adagio modules and company datasets.
- Display just the records you need in your main vendor selection grid. User defined filters can select and instantly display vendor records that meet specific criteria in a user specified sequence. Column settings are saved by grid for each filter by user by database. Up to 5 selection rules can be defined per filter. Compare data elements to a constant value (YTD Payments > $10,000), another data element (Balance Outstanding > Credit Limit) or, in the case of dates, to a “floating date range” (Last invoice date in Last 30 days). A 'Week starts on' field has been added to System Options tab in the Company Profile. Grid Filters also allow you sort grids by multiple fields. Grid Filters may be public or private. Vendor filters are refreshed automatically when a Data Integrity Check is performed (including in DataCare) or on demand. Styles can be automatically applied to records that belong to a specific group, making it easy to identify important records according to criteria that you choose. The Display Style may also be set manually in the Edit Vendor function. The manual and automatic style code for the vendor print on the Vendor List and Statistics report in the Profile section. The Apply Styles function in the Maintenance menu allows you to apply multiple filter styles simultaneously. Filters can be toggled on/off on the vendor grid.
- Data Integrity Check (DIC) will automatically reset all filter Styles used based on the Style priority set in the vendor filter. For vendors that no longer meet any filter criteria, any filter style previously assigned to them is removed and reset to the Standard style. No messages or warnings are given in DIC.
- Data Integrity Check (DIC) automatically removes any styles set using the Calculate Vendor Aging function. These styles may be reapplied by rerunning the Calculate Vendor Aging function.
- Users can now post batches while other users are entering batches or printing reports (only while a report is printing or being previewed, but not while the work file is being created).
- Calculate Vendor Aging function added, to calculate aging buckets in vendor records for use with Grid Filters or when creating custom reports in Crystal Reports or custom views in GridView.
- Document Status options have been added to the Transaction Detail screen in the Edit Vendor function. This allows you to force a payment or place an invoice on hold without having to use the Payment Control function.
- You can now change the Bank Code of a manual check batch using Rename batch (as long as the batch contains no printed checks and the new Bank is in the same currency). This is helpful if you've accidentally entered a batch for the wrong bank.
- Added the option 'Exclude Ranges' to Report Options (now in the new User Preferences function). If 'Remember report options' is on and 'Exclude Ranges' is also on, field ranges in general (including date ranges) are not remembered but other report settings are remembered.
- You can now specify a desktop background color, image and/or text constant to display on the Adagio desktop. Use this feature to display your company logo. Use the text strings to make the company name prominent on the desktop. Any JPG or other graphic image can be centered or stretched to fit on the main program desktop. These settings are made on the Appearance tab in the User Preferences function.
- Added an Excel Direct button to the Edit Vendor and Vendor Inquiries grids.
- Excel Direct from grids now has a progress bar and cancel for grids with a very large number of rows.
- Composite tables previously found in the Composite dictionary 'Adagio {Composite Tables 8.0C V3}' have been added to the 'Adagio Payables 8.1B-8.1C' dictionary, including AP Trans w Vendor and AP Hist w Vendor.
- Corrected problems when converting from Adagio Payables 6.8x databases.
- When you enter a non-existent vendor code for an invoice and it asks if you want to create a new vendor, if you say No (i.e. you entered an incorrect vendor code rather than intending to add a new vendor on the fly) the cursor now returns to the vendor field to allow you to enter the correct code, rather than advancing to the Document type field.
- When editing a vendor or creating a new vendor, picking a Distribution code that does not have a GL Account defined will not clear the Account/Department already entered for the vendor. Importing the Distribution code into the vendor record does not clear an existing Account/Department either.
- After viewing a vendor with an active Alert in version 8.1B, when you created a new vendor the new vendor has the previous vendor's Alert text.
- After copying a vendor with notes, when you next edited a vendor, the notes grid had 2 heading rows instead of just 1. If you then added notes to any vendor before closing the vendor grid, the notes were added to the wrong vendor.
- If you turn on the 'Uppercase vendor codes' option when there are existing vendors with lowercase numbers, you will now receive the message "You cannot edit a mixed case vendor code when 'Uppercase vendor codes' is turned on" when you edit one of these vendors. The vendor is then displayed in View mode. In version 8.1B, if you edited the vendor, the Data Integrity Check reported an error and the rebuilt caused data corruption.
- The Currency code is now displayed on the vendor screen and transaction details screens for multi-currency databases.
- The formatted phone numbers did not display correctly on the vendor inquiry screen in version 8.1B.
- The Document field has been enabled in invoice batch entry when 'Auto-generate invoice number' is on in the vendor. This allows larger companies with multiple locations/departments, that record invoices from the same vendor for different locations, to make use of this feature to simplify the data entry process, provide consistency to the document numbering scheme using the date variable options, while still helping prevent duplicates.
- If the 'Validate ledger account' option in the Company Profile is set to 'Account-department' or 'Account only', when you entered an account for which the first Account/Department pair was inactive in Ledger, intending to enter a different Department (for an active account) you received a warning that the account was in active when you tabbed out of the Account field and could not leave the field without selecting the desired account using the finder.
- The 'Active records only' option was missing in the Column Editor for the finder on GL Account / Department fields.
- If the 'Require batch print before posting' and 'Auto print posting journal after post' options were on and you tried to post a batch without printing it first the posting journal print dialog was displayed even though the batch was not posted.
- In the Check Reconciliation function, when you posted a reversed check with a date in a closed fiscal period an error occurred and the post was not completed.
- If the Multicurrency Revaluation function was open in Receivables you could not open it in Payables.
- The Original Amount and Current Amount totals fields were switched (and thus wrong) on the multi-currency Open Payables report in some cases.
- After running Multicurrency Revaluation, the Home Current Amount on the Open Payables report printed the original amount before revaluation instead of the revalued amount if you set the date of the report to be prior to the revaluation date.
- The setting you selected for the 'Exclude zero dollar amounts' option on the Pre-Check Register was not remembered.
- The options you selected when printing Letters and 1099s were not remember correctly in some cases.
- The check specification you selected in the Print Blank Check Stock function was not remembered in version 8.1B.
- The workstation install (WKSETUP.EXE) and the auto-workstation install for Payables 8.1B (2010.05.12) incorrectly set the path to the APWIN.EXE file in the Windows start menu and desktop icon to the local C drive instead of to the network drive.
Adagio Payables
8.1B | 2010-05-12 (May '10)
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- Turning on the new 'Implied Decimals' option in the new User Preferences function introduced in Adagio starting with Ledger 9.0C
caused the Check Number to be incorrect.- You can now optionally turn off creating a Table in Excel 2007 when using Excel Direct from grids and finders. If you don't have one
already, create an ssi2xl.ini file in your x:\Softrak\System folder (where 'x' is the mapped drive Adagio is installed to) and enter the
following setting, where <windows user name> (without the angle brackets) is your Windows login name (not your Adagio user
initials):
[DisableTableCreate]
<windows user name>=
Adagio Payables
8.1B | 2010-03-17 (Mar '10)
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- Fully compatible with Windows 7. Supports MAPI email interface to Outlook and other mail clients on Windows 7.
- The Vendor Name is displayed in uppercase in the Find. This makes it clear that it is not case sensitive.
- In Payables 8.1B for multi-currency databases, if you added a vendor and used the default Control Account Set, the currency for the vendor was left blank, causing a data integrity error.
- The Action setting (Highlight, View, Edit) on the Find is remembered in the edit and view vendor functions.
- When adding a new vendor, the Advice Print Method options are defaulted to on.
- The Find button is now always enabled in the batch entry functions. Previously, the Find button was disabled if the vendor number was not blank. This was a problem if the 'Remember Batch Entry' option is on, as in this case the vendor number is only blank for the first entry.
- The Find function in batch entry functions now remembers which field you last searched on (vendor number, name or phone).
- The File | Options, Field Verification option was removed for Payables 8.1B. Fields are always verified during entry. However, verifying the G/L Account / Department caused a problem at some sites, such as NFPs or others who are departmentalized but don't want to create Accounts for a Department until needed. The option 'Validate ledger account' has been added to the Batch/Vendor tab in the Company Profile to control verification and can be set to 'Account-department', 'Account only-dept on file', Account only' or 'None'.
- When the ‘Validate closed periods’ option on the Integration tab in the Company Profile was set to Warn Only or Disable, the warning did not work in Manual Check batch entry, which resulted in an error during posting if the Check Date was in a closed period.
- If an invoice was created with a Purchase detail, with a retainage amount (i.e. no job specified) you received an access violation error when the invoice was paid in a manual check batch.
- The Bank phone and fax numbers (codes B08 and B09) could not be printed formatted on checks.
- Problems have been corrected when the option ‘Reverse cash invoice with check?' (System/Report Options tab in the Company Profile) was set to 'Always'. Reversing a Cash Invoice caused an integrity error in the reversed invoice, resulting in an incorrect balance on the Open Payables report and the Open Payables report incorrectly showed RC transactions when the invoice was reversed with a 'Cash Invoice' manual check.
- If the option ‘Reverse cash invoice with check?' (System/Report Options tab in the Company Profile) was set to 'Prompt', in the Check Reconciliation function, multi-selecting and reversing multiple checks when one or more was a Cash Invoice did not prompt for the Cash Invoice in some cases. Now when set to 'Prompt', the 'Reverse cash invoice' option is no longer available when multiple checks are reconciled.
- When a discount for early payment was taken on an invoice, the 1099 YTD amount is updated properly for the amount of the check. However, if that check was reversed, the 1099 YTD amount was reduced by the pre-discount invoice amount (original invoice amount), not by the check amount. Thus the 1099 YTD amount was incorrect by the amount of the discount taken.
- When a check is reversed the YTD, PTD and LY payments statistic in the vendor are now updated, based on the check date. Adagio Payables 8.1B 2 of 3 AP20100317 17-Mar-2010
- In Payables 8.1B, the Pre-Check register did not allow you to blank out the "zzzz"s in the Ending field for the Report Group.
- In Payables 8.1B, the Vendor List report printed some lines that should only print when you select "Profile", making the report longer than expected.
- In Payables 8.1B, the Aged Retainage report printed blank lines for details rather than suppressing lines when printed in summary form.
- When importing from Excel in Payables 8.1B, you received the error 'Error: Error code 1001 on ToXLCreateEx' followed by a message similar to 'Do you want to save the changes you made to 'MyImportFile.xls'?' if the import file was for a version prior to Excel 2003. You no longer receive the 1001 error in this case, although Excel will still ask if you want to save the file. Adagio now uses the Excel program itself to import and export Excel files and this is the way Excel behaves.
- When you exported vendors to a CSV file using Payables 8.1B, the carriage return <CR> and linefeed <LF> characters did not work properly at the end of the line. If the file was opened in Excel there was a extra blank row between records.
Adagio Payables
8.1B | 2009-11-30 (Nov '09)
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- The changes and improvements to Adagio Payables with this release are significant. To make it easier to review the various changes
that have been made, we have grouped them by function in this release note. This release adds the generic features found in Adagio
Receivables 9.0A and the AR 9.0A compatibility upgrades to other products, as well as many new features specific to Payables. This
release also supports the Adagio EFT Add-on product scheduled for release following 8.1B.
Sign-on- The Adagio Open Data Dialog has been significantly improved. The Previously Opened database list is now saved by Adagio User
rather than for all users. The first time an existing user or a new user logs into Adagio Payables 8.1B they will be asked “Would you
like your historical company access list set up?” Answer yes to have all entries from the Previously Opened list from your prior use of
Payables copied for your use. The Open Data screen and Previously Opened database list now show the date the database was last
opened by the user. You may also elect to have Adagio save your Adagio User Id and Password and default them when logging into
Adagio. The saved information is based on your Windows authenticated user name. This option may be turned off by editing
softraksystemADS.INI and adding the lines:
[Options]
RememberUser=0
RememberPassword=0- Options have been added to open functions when the program starts up, including vendor edit, vendor inquiry, invoice, manual check
and adjustment batch entry, and process imports. Set these options on the System/Report Options tab in the Company Profile.
Data Integrity Check- Rebuilding File Integrity Errors (also known as phase 1) across a network on large databases is significantly faster.
- The Data Integrity Check now finds orphan alternate payee records and the rebuild removes them. Any such errors that existed in
your database prior to converting to 8.1B will now show up. This is not a cause for concern.- The Data Integrity Check (DIC) function can be set to automatically do a backup of the database if there are no errors reported by
setting the ‘Auto-backup after DIC’ option on the System/Report Options tab in the Company Profile. The backup details and backup
filename are shown in the DIC log. A backup is now done automatically when you do a Rebuild on a database with errors.
Backup- Adagio Payables will optionally create a backup of related data whenever a Data Integrity Check (DIC) completes without errors.
Adagio Payables will offer to create a backup of a database prior to applying any “fix” as a result of the “Rebuild” option being
selected to repair damaged data. Backup details are written to the DIC log file. The multi-currency files for single currency databases
are now backed up when you backup a ‘Complete Dataset’.
Vendor Edit and Inquiry- Extensive improvements have been made to the grid used to select vendors to view or edit. Vendor grids can be sorted by Vendor
Number, Name or Phone Number using the right mouse context menu. The Column Editor allows you to hide inactive vendors when
the grid is displayed in vendor number sequence. The Find button allows you to locate a vendor by entering their vendor number, name (without case sensitivity) or telephone number. If an inactive vendor is located and these records are suppressed from the grid,
the user is able to activate the vendor (if the user has permission to edit vendors).- Added “Auto-generate invoice number” option to vendors for vendors who send you a statement rather than an invoice, such as
utility companies. An associated 'Invoice number format' field has also been added to the vendor, allowing literal characters and
values from the date. For example: “Stmnt: %mmm %yy” would result in a document number “Stmnt: Oct 09” for October’s
statement. When entering an invoice for such vendors a document number is generated according to the format in the vendor. A
check is done to see if the document has already been posted. This helps prevent duplicate entry in cases where you do not have a
unique invoice number from the vendor. In invoice batch entry the Document field is disabled and cannot be edited. Changing the
Date will update the date values in Document field. The Cash Invoice number field in manual checks also uses this feature.- Entry of vendor codes has been improved with the addition of several options on the Batch/Vendor tab in the Company Profile.
‘Uppercase vendor codes’ forces all vendor codes to upper case. ‘Auto-fill vendor codes' allows you to set all vendor codes to the
same length by automatically filling the entry form to the specified length. The fill character can be specified. A vendor code mask
can be used to make sure that new vendor codes conform to a company standard. Vendor codes are validated only when new
vendor records are added. These are the valid characters:
A -Uppercase alphabetic only “A-Z”
a - Upper or lowercase alphabetic only “A-Z, a-z”
B - Uppercase alphabetic only “A-Z” and blank
B - Upper or lowercase alphabetic only “A-Z, a-z” and blank
9 - Numeric only “0-9”
N - Uppercase alphanumeric only “0-9, A-Z”
n - Upper or lower case alphanumeric only “0-9, A-Z, a-z”
S - Uppercase alphanumeric only “0-9, A-Z” and blank
s - Upper or lower case alphanumeric only “0-9, A-Z, a-z” and blank
. – (period) Any case alphanumeric and “! - / ”
~ - (tilde) Any printable
_ - (blank) for leading spaces- Current and archived purchase orders in Purchase Orders for Adagio can be shown on the Transactions tab in the Edit Vendor and
Vendor Inquiry functions.- The Edit Vendors and Vendor Inquiry screens are larger and can be sized, allowing for more transactions, notes and alerts to be
displayed.- Alt Keys (Speed Keys) have been added to tabs on the Edit Vendors and Vendor Inquiry screens.
- Copy vendors, control accounts, terms, distributions and banks places you directly in the edit for the newly created record.
- You can now delete vendors with historical transactions as long as they do not have a balance outstanding or current transactions.
- You can now add notes and alerts when adding a new vendor. In previous versions you had to save the new vendor first, then edit
the vendor to add notes and alerts.- You can now edit vendor notes from Vendor Inquiry function if the Group allows View but not Edit. Select the option 'Edit Vendor
Notes' option in the Group if you want to allow this.- Added 'Advice print method' field to the vendor. Allows you set default for vendor to Print, Fax, Email, or any combination of the
three. This is useful when sending payment advices to vendors paid by EFT. It allows you to separate and process advices by print
method in a single manual check batch where some vendors have email, some only fax and some you want to send by regular mail.
Note: You can't fax or email an advice to a one-time vendor.- You can now edit the due date of current posted transactions for a vendor in the Edit Vendor function. This is useful if you negotiate
a new due date with a supplier and want this to be reflected in aging reports.- Users can now post batches when another user has the vendor grid open.
- The Edit Vendor and Vendor Inquiry functions remember which tab you were on when a new vendor is selected.
- Increased the field size for Phone and Fax so more of long numbers can be shown on the screen.
Other Edit functions- The options ‘Enable SF Export’ and ‘Enable SF Printing’ have been added to the Edit User screen to allow you to disable Excel
Direct in Smart Finders to help safeguard your sales data, vendor list and other information in your database.- Default settings for Credit limit, Terms code, Control account set, Distribution set, Distribution, Report group and 1099 Form Type
used when creating a new vendor have been added to the on the Batch/Vendor tab in the Company Profile.- The maximum for the 'Keep transaction history for' setting in the Company Profile has been increased from 999 to 9999 days.
- Added ‘Default bank for manual checks' field on the Batch/Vendor tab in the Company Profile. This allows sites with multiple banks
to have a particular bank code set as the default when creating new manual check batches rather than defaulting to the first bank
code.- Added G/L Description 2 field on the Integration tab in the Company Profile for use with Adagio Ledger 9.0A or higher.
- Added %job to the user-defined GL Send-to field send Job-phase-category to Adagio Ledger 9.0A or higher.
Batch Entry and Posting- Default batch description text can be automatically created with user initials (%usr), date (%dat) and time (%tim) created in a user
specified format. Multiple date and time formats are supported. These options are set on the Batch/Vendor tab in the Company
Profile. The batch description can still be edited as required when the batch is created.- The invoice and manual check batch functions support lookup of vendor by vendor name and phone number. Click the Find button
on the batch entry screen to lookup by these fields.- The invoice, manual check and adjustment batch entry screens are now sizeable. This allows more batch detail lines and more fields
in the grids to be shown.- Batch entry supports the ‘Active’ flag in vendors. Batch entry warns you a vendor is marked inactive and asks if you want to make the
vendor active. You can save the entry for an inactive vendor but the entry cannot be posted and will be sent to an error batch.
Checks cannot be printed for inactive vendors in a manual check batch.- Batch entry now prevents or warns you when the document date is for a closed period / year in Ledger. The ‘Validate closed periods’
option on the Integration tab in the Company Profile can be set to Allow, Warn Only, or Disable.- In batch entry, selecting an inactive g/l account now generates a warning message.
- Alt Keys (Speed Keys) have been added to tabs on the manual check batch screen.
- Added ‘Update document number’ option when copying a batch. This allows you retain the original document number rather than
having it replaced with automatically with the new batch number and entry number.- Job Alerts from Adagio JobCost 8.1B or higher are supported in batch entry.
- Pops customer/client alerts from AR in the Client field when entering a Time/Billing detail on an invoice if 'TB bill entry' or 'TB time &
disb.entry' are selected in the alert for the customer.- Option 'Alphanumeric manual check numbers?' on the Batch/Vendor tab in the Company Profile to allow alpha chars in manual
check numbers. Use this option if you receive alphanumeric payment confirmation numbers when you pay vendors on-line. It may
also be required for payments made using EFT.- Option 'Uppercase manual check numbers?' on the Batch/Vendor tab in the Company Profile. This option is available only when you
allow alphanumeric check numbers. Unless you already have lower case alphanumeric checks in your database you would normally
turn this option off.- Added option ‘Trim leading zeros from invoice number?’ on the Batch/Vendor tab in the Company Profile. Use this option to help
prevent entering the same invoice with and without a leading zero. Import Invoices function also respects this setting.- The batch entry number is now displayed in the title bar of the batch entry window. This helps you keep your place when entering
transactions from a list on paper. For example, for new batch entries it displays 'Invoice Batch X, New Invoice (Entry 1)'. When
editing an entry it displays 'Invoice Batch X, Invoice 123456 (Entry 1)'.- Added option ‘Auto-assign document number?’ on the Batch/Vendor tab in the Company Profile. Turn this option off if you normally
enter your own document numbers in invoice and adjustment batches and do not want the program to generate a document number
(not applicable to manual check batches). In previous versions the document number was always auto-assigned. Note: the autoassigned
document number feature for invoices is overridden by the 'Auto-generate invoice number' option in the vendor.- Added option ‘Disable discounts in invoice entry?’ on the Batch/Vendor tab in the Company Profile. The Discount date and Discount
rate are disabled if the Terms code is blank. This prevents the data entry person from changing these fields. (Note: this does not
prevent selecting a Terms code that has a discount.)- A warning message is displayed if you post a manual check batch and any of the checks have not yet been printed.
- Adjustment batch entry now displays the 'original' document's balance, its 'current' balance and what the 'adjusted' balance will be
when this adjustment is posted. This clarifies the effect the adjustment will have on the document.- Payables now takes of advantage of the longer description fields in Ledger 9.0A and higher when sending transactions to the GL.
Check Reconciliation- When you reverse a check, the invoice(s) the check was applied to are reinstated with the amount of the check and the entries are
backed out of the GL. In previous versions this included the invoices generated by 'Cash Invoices' posted in manual check batches.
The option ‘Reverse cash invoice with check?' on the System/Report Options tab in the Company Profile allows you to reverse the
cash invoice rather than reinstating it. The option can be set to Never, Prompt or Always. If set to Prompt the option 'Reverse cash
invoice' appears on the Reconcile Check dialog for checks that paid Cash Invoices. Note: If BankRec is being used, the option
should be set to Prompt to allow you to modify the option on the Payables Reconcile Check dialog. Also Note: In all cases,
reinstating invoices originating from bills in Time&Billing is not supported and these invoices must be backed out manually.- When reversing a check you can now specify the date of the reversal transaction (RC) or select an option to use the issue date of the
check. In previous versions the session date (login date) was always used. Reversing a check as of the issue date is useful when
reversing postdated checks and simplifies reconciliation by listing a reversal in the same period as the check. The right-mouse popup
menu has 2 choices for reversing a check: Reversed (login date) and Reversed (check date).- In the Check Reconciliation function, the button "Clear" used to clear the pending status changes, has been changed to "Reset" so
as not to be confused with clearing the check.- Added a finder and smart finder on the Check Number field in the Check Reconciliation function.
Printing Checks, 1099 and other forms, and the Spec Designer- Documents in the Payments grid in the Print/Post Checks & Advices function can be multi-selected and set to Clear or Pay using the
right-mouse menu. The spacebar can now be used to toggle the document to be cleared or paid in full.- You can now print, fax or email letters to vendors. Letters are designed with the Specification Designer.
- Email and faxing has been enabled in Adagio Payables. This allows you to email or fax advices to vendors when payment has been
made. This is particularly useful when vendors are paid via EFT or on-line banking systems. Also useful for sending letters generated
in Payables to your vendors.- New toolbar icons in the Designer provide a cleaner look and differentiate this new version visually.
- Improved 1099 handling at year end. 1099 payments are now date-sensitive. The vendor has Year-to-date and Next Year 1099 total
buckets. Added the field '1099 Year End' on the System/Report Options tab in the Company Profile. 1099 payments posted after this
date are accumulated in the Next Year bucket in the vendor. Purge Vendor 1099 function has been added to the Maintenance menu.
This function clears the Year-to-date total, moves the Next Year total into Year-to-date, and sets the 1099 Year End date to the end
of the new year.- Added Edit 1099 Form Types function. The 1099 Form Type is specified in the vendor. The Print 1099 function allows a range of
1099 Form Type to select to print 1099s for vendors by type of 1099. On conversion, the Default form type for any vendors with
1099s turned on will be set to ‘OTHER’. Import will also default to ‘OTHER’ for new vendors if the field is not imported.- A 1096 form (summary report of 1099s) can be printed with each set of 1099s you print. You create 1096 forms in the Designer. A
default template 'Sample 1096 2009' (AP$1096) has been added.- New Specification codes are available in the Designer for 1096 forms.
T01 # of 1099's
T02 Total of 1099's- The default 1099 template 'Sample 1099 2009' (AP$2009) has been updated.
- When printing specifications (checks, advices, 1099s, 1096 or letters) the list of specifications is now shows only the specifications
for the Document Type you select to print. Set the Specification Type, under File | Specification Options as appropriate in the
Designer. Start the designer by selecting Maintain Specifications in the Maintenance menu. Specifications created with earlier
versions of the designer will display in all print dialogs until they are edited and their document type set. A document type of “Any”
causes the specification to display in all dialogs.- New Specification codes are available in the Designer: Use the specification form “All Check Codes to Sep 2009” to see every field
available to print on a user defined bill.M21 current date
M22 current time
M23 check source (prints "Manual Check or "System")- Added option 'Print date?' to the Print Blank Check Stock function to allow you to blank check date fields when printing blank stock
using check specs containing a date field.- Added predefined check specification for NEBS ® forms, one for Canada - NEBS Check CPA 559085/559085A (ap$nebsc), on for the US - NEBS Check 559085/559085A (ap$nebsu), to the sample data and templates for creating new checks in the designer.
- The Designer supports UNC paths. If you open Payables data with UNC path (rather than a mapped drive) then the Open Check
Specification dialog changes and does not have a folder view but uses a browse instead. In previous versions the dialog gave an
error. If a mapped network drive is used the dialog is the same as in previous versions.
Reports- Added 'Report Preview Options' in the File | Options function to allow you to set the default preview zoom factor (percentage) and
preview window state (full screen or partial screen) for previewing reports to screen. These settings are saved by workstation. Note:
this applies to previewing reports only (but not previewing checks, advices, 1099s or letters).- Added option ‘Prompt to consolidate’ on the Integration tab in the Company Profile. Disabling this option ensures you do not
accidentally consolidate transactions after printing report with the ‘Print/Consolidate G/L transactions’ function.- Added option ‘Close report dialog after print?’ on the System/Report Options tab in the Company Profile. Set this option off if you
often print reports multiple times with different settings or ranges.- Report performance has been improved for most reports including all aging reports, batch listings and posting journals.
- Added ‘Allow Post Journal purge?’ option on the System/Report Options tab in the Company Profile. If this option is off you cannot
clear the posting journals after printing them. This prevents accidental purging of posting journals. If this option is off the posting
journals will be purged as part of Year End.- Print button allows you to print a vendor "snapshot" report from Edit Vendor and Vendor Inquiry screens. The report is the same as
the Vendor List and Statistics report and you can select which items (groups of fields) to print on the report.- Non-printed checks are now included in the Check Number Audit List report.
- The option 'Exclude zero dollar amounts' has been added when printing the Pre-Check Register. Select this option to suppress
documents that have been cleared (payment set to zero) on the Payments grid in the Print/Post Checks & Advices function.- Added ‘Source and home’ option for multi-currency databases on Open Payables, Age Overdue Payables, Aged Cash Requirements
and Vendor Transactions reports to show both currency values on these reports.- The Check Reconciliation report permits alpha characters in the range of check numbers, allowing you to select only the alphanumeric
payments generated by EFT payments but exclude printed checks. The option 'Alphanumeric manual check numbers? must
be on.- The option to print landscape oriented multi-currency reports on scaled printers was not working reliably and has been replaced with
an option to ‘Fit to paper size’ (your printer / driver must support ‘Fit to paper size’). Under File | Options, the ‘Multi-currency Report
Printer / Orientation Landscape’ option ‘Letter on dedicated scaled printer’ (and in some modules, ‘A3’ and ‘A4’) has been replaced
with ‘Legal fit to other’ option. Use this option to print landscape oriented reports such as report in ‘Source and home’ on letter
instead of legal size paper. International companies can use this option to print on A4 or A3 paper.
Import / export- Imports can be automatically processed when Payables is started, including import of batches. This makes it easier to import (you
don’t have to open the import function and find the correct import template) and it warns you there are new transactions to import.
Set the option 'Auto-import on startup' in the import template and set the 'Process Imports' option on the System/Report Options tab
in the Company Profile.- Old formats such as Lotus, Dbase and Clipper that are almost never used any more have been removed from import / export
templates, leaving Excel, ASCII CSV (Delimited), ASCII Fixed Length and PSV Delimited. The old formats may be manually turned
back on for sites that need them. See the Upgrading section below for details.- The G/L Account code and G/L Department code fields are validated when importing batches, similar to validation in batch entry.
This prevents batches accidentally being imported and posted with blank GL accounts.- You can now import the Exchange Rate in batches. Previously the rate was always imported as zero and therefore you had to import
the Rate Type and Rate Date, and the rate had to be on file in Adagio MultiCurrency.- Import batches now includes Adagio Time&Billing related data fields.
Maintenance functions- Added Clear Vendor History function. This allows you to purge history transactions by range of vendor and up to a specific date. In
previous versions you had to run the period end or yearend function to purge history, and these functions purged transactions for all
vendors. This made it difficult to delete vendors who had historical transactions.- Purge Vendor 1099 function has been added to the Maintenance menu. This function clears the Year-to-date total, moves the Next Year total into Year-to-date, and sets the 1099 Year End date to the end of the new year.
Miscellaneous- New toolbar icons provide a cleaner look and differentiate this new version visually.
- Buttons for Check Reconciliation, System Checks and Payment Control have been added to the toolbar, and buttons for Terms,
Banks and Distributions have been removed, as former are used more likely to be used on a regular basis and the latter are rarely
used.- The date control has been updated to improve the speed of data entry. You can enter just the 1 or 2-character day in any date field
without having to enter the month or year. The month and year are automatically populated with the initial values from the field. For
example, if the date is 1/23/2009, typing “22” and tab changes the date to 1/22/2009. You can also enter just 4 characters for the day
and month (zeros are required) and the year will be populated. This change speeds up data entry in most cases where you need to
enter a date different than the session date or last remembered date.- The Smart Finder performance has been significantly improved across a network.
- Excel Direct (from finders, smart finders and from grids in some modules) can be configured to export an ASCII CSV file (instead of
sending data direct to Excel) and start an application that automatically opens the file. This allows export when Excel is not installed
and provides support for other spreadsheets such as OpenOffice.org. Note that unlike Excel Direct there is no formatting with CSV.
To enable this functionality, entries must be made manually in the file softraksystemssi2xl.ini. Refer to the Readme help file for
details.- The File | Options, Field Verification option has been removed. Fields are always verified during entry.
- The Help Menu has been modified to allow you to launch the Adagio System Status utility (chksys.exe) and print the Adagio Lanpak
registration form.- When Adagio GridView 9.0A or higher is opened from the Adagio menu, Adagio Payables will be displayed as the first line on the
Select Module screen so you do not need to scroll down to find it.- WebSafe changed to vitalEsafe™ in the Backup function to reflect the 3rd party name change.
- Automatically copies help files (*.chm) to the local drive so that Service Packs do not require a workstation install just to update the
readme help file.- You can now view the EFT file produced. A View button has been added to the EFT Batch Creation dialog. To enable this feature,
set the new option 'Enable view file?' added to the EFT tab in the Company Profile.- The Help | About dialog now has a 'System Info' tab showing the version and path to various DLLs used by the program.
- Added Time&Billing related fields to open batch tables for use in Crystal Reports for Adagio.
- Additional Links between tables and Lookups for typed fields have been added for use by Adagio GridView.
- A flag is set when a conversion from an older version is started and reset when the conversion completes. If the conversion fails for
any reason the flag is not reset and you will be prevented from opening the database, as the data will likely be corrupt. You must
delete all the AP data files and restore from backup before attempting the conversion again.- The sample data has been improved. New options in 8.1B have been enabled and new fields have been entered in vendors. Sample
data for other modules has been update to the most recent version, including Ledger 9.0B, Inventory 8.1B and Receivables 9.0A.
Fixes made in version 8.1B- If you entered an invalid Distribution code in a vendor you got the error message 'Unable to read the distribution record for code,
nnnn.' followed by other error messages. You now get the message 'Please enter a valid distribution code'.- The amounts on the GL details of reversed checks (RC) were zero or blank in the drill down in vendor transactions for reversals
entered in Payables 8.1A. Reversals entered in 8.1B will show the correct information. In some cases reverse check showed no GL
details at all. In all cases transactions were correctly sent to the GL, they were just not correct in the vendor.- The wrong vendor was selected when you double-clicked on the last line in the grid if the screen was sized such that the last line
could not be completely shown. The screen size is now adjusted when you size it so this can no longer happen.- With 'Remember batch entry fields' on, if you changed the date on a prepayment, the default date was the original date of the new
entry instead of the date assigned.- When entering an adjustment to a foreign currency vendor, the finder to select the invoice to adjust shows the Original Amount (in
the vendor's currency) and the Current Amount (in the home equivalent). This makes it appear that the invoice has already been
adjusted or applied to when in fact it hasn't. The default columns for the finder have been changed to show the Outstanding Balance (which is in vendor currency) rather than the Current Amount.- When you signed on to a multi-currency database with a different date than a batch entry is for, the rates defaulted from the sign on
date and were not refreshed when the entry date was changed. You had to use the rate finder in this case.- When posting a manual check batch containing errors, the resulting error message was displayed (hidden) under the posting
progress screen in some cases.- After attempting to post a manual check batch with errors, other users could not enter batches until you closed the batch entry
function.- The list of printers available from Windows is now refreshed immediately before printing reports and checks. When a user with a
shared local printer logs in under Terminal Services the list of printers available to Windows changes because one more printer has
in effect been added. If other users were in Adagio applications this resulted in the selected printer being changed in Adagio in some
cases. If the user did not notice this and reselect the correct printer before printing then their report or form randomly and
unexpectedly printed on a different printer.- If you consolidated transactions in a multi-currency database a negative exchange rate was calculated in some cases and the batch
could not be retrieved into Ledger.- After printing a custom report that was set to print landscape, the Open Payables report printed in landscape too until you closed and
reopened Payables.- The vendor's Identity Number was not printing on the Tax Tracking report even though there was a field label for it.
- An error message was displayed when you attempted to print a manual check batch listing to the screen destination. Preview did not
have a problem.- The word "Sales" printed instead of "Purchases" as a column heading when the ‘Include tax code summary’ option was selected for
the Tax Tracking report.- When you changed the '# of copies' to more than 1 in the Specification Options in the designer, the first time you previewed the
check it printed 27 copies rather than the correct number. There was no problem printing checks in Payables.- The range of Report Groups in the Print 1099s function did not work if the Report Group codes were less than the full 6 characters.
- The EFT file created could not be imported in TelPay for Business in some cases if the payments were made to a bank account
containing non-numeric characters.- In Check Reconciliation, when you restricted the list of checks to one particular bank, posting the reconciliation posted for all banks
rather than only the selected bank. Checks with a pending status change for any bank were posted.- When posting multiple manual check batches at once for different banks, if one or more of the batches had errors, in some cases the
resulting error batch was created for a different bank than the original batch containing the errors.- Import vendors and import invoices now validate Distribution Codes and Departments. Import vendors validates email addresses (for
correct format).- You could not import a Distribution Set code to a vendor or set a default for it in the import template and received the error message,
'Invalid data, 'VISA' for field called 'Distribution Set Code' of record 1.'.- The Retainage percentage field in the vendor imported with an incorrect decimal place.
- Importing cash invoices to a manual check batch gave a false error indicating the GL accounts in the import file were invalid.
- Several fixes have been made to the import invoices function.
- Payables 8.1A crashed in rare cases when you tried to start it on a Vista station if a workstation install was required but had not been
done yet (for example on a new station that had not run Payables before).- The copy number now shows in the window title when more than one instance of Adagio Payables is open on the same machine (for
example: “Adagio Payables (2) – Adagio Corporation”).- If data files from the old Quik History DOS product existed and you never had a Payables version prior to 8.1A installed, when you
posted a batch nothing happened or you got an error message. This no longer happens if these files are present. The Quik History
product has not been supported for several versions of Adagio and the data files starting with "QH" can be deleted from your data
folder.- The position of batch windows was not remembered correctly.
- The program attempted to create the file SPELL.INI in the windows folder if it was not there already, even though the Adagio spell
checker maintains this file in the softrakspell folder. This caused errors at sites that do not grant the user full permissions to the- The sample data shipped with Payables 8.1A had an integrity error and you received the message 'Error adding record to batch
control. Record already exists.' when you tried to create an invoice batch.
Adagio Payables
8.1A | 2008-08-21 (Aug '08)
Go to top Release Notes Print This
- Added new specification code 'G06 G/L Account' in the Check Designer to print the GL expense account / department when a Distribution Code is used.
- New check specification field 'A23 MICR Check Number/Account Encoding' has been added to more easily get the correct spacing between the 2 fields rather than using the separate fields for Check Number and Account Encoding. The cheque specification has been updated in the sample data for Canadian Payments Association Standard 006 (AP$CPA01, 02, 03). The default CPA specs have been updated for the Designer.
- Adagio Payables includes an additional 8 MICR fonts (for a total of 9) that may be used to adjust for slight variations detected in the MICR font when cheques are submitted for Canadian Payments Association Standard 006 compliance (an optional test available in Canada). Differences in printer drivers, printer rasterization engines and toner adhesion may result in failure of the test in the MICR font (while the cheques have been clearing successfully at the bank).
The additional fonts let you create narrower or wider and/or lighter or bolder characters in MICR fields on the check according to the following table (the font name is show on the second line of each cell). Note that these fonts are only needed in Canada. The MICR font provided with Adagio Payables since its initial release in 1999 has always been accepted by banks in the US and conforms to the 'Check 21 Act' enacted in October 2003.
Narrow (N) Normal Wide (W) Light (L) Light Narrow
AdagioMICRLNNormal Light
AdagioMICRLLight Wide
AdagioMICRLWNormal Normal Narrow
AdagioMICRNNormal
AdagioMICR (shipping default)Normal Wide
AdagioMICRWBold (B) Bold Narrow
AdagioMICRBNNormal Bold
AdagioMICRBBold Wide
AdagioMICRBW- The default MICR font (AdagioMICR) has been adjusted slightly.
- Pennies printed on both Line 1 and Line 2 in some cases depending on the offset and length of Amount in Words field.
- Printing 1099s now defaults to 2 forms per page.
- The spacebar now works when entering Payment details for a manual check. Previously you had to edit each detail. For Cash Invoices, spacebar on and existing detail will give a message and then delete it. For a Prepayment, spacebar will show the message and then clear the Prepayment amount but not the Invoice Number.
- In rare cases on multi-currency data, the Aged Cash and Aged Payables reports incorrectly reported a duplicate transaction.
- An error occurred with clearing the Revaluation Posting Journal in some cases.
- The Check Reconciliation report did not print certain alphanumeric 'cleared' checks.
- Tax Status, Tax Group, and Price List fields have been added to the Vendor import and export templates. These fields may be used by Purchase Orders programs.
Adagio Payables
8.1A | 2007-09-19 (Sep '07)
Go to top Release Notes Print This
- If you had data for Adagio Invoices 6.8B or older in your company data directory, or data for any version of Quik Invoice Plus for DOS, when you started Adagio Payables 8.1A (2007.06.04) you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio Invoices database you are currently using. If your Adagio Invoices was version 8.0A (2005.12.27) or higher this error did not occur.
- If you had data for Adagio BankRec 6.8B in your company data directory, when you started Adagio Payables 8.1A (2007.06.04) you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio BankRec database you are currently using. If your Adagio BankRec was version 8.0A (2006.06.23) or higher this error did not occur.
- If you are using ACCPAC® PlusT General Ledger 7.0A you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio Ledger database you are currently using. If you are using any version of Adagio Ledger this error did not occur. Note that Adagio Ledger converts Plus G/L 7.0A databases to a compatible format.
- If you had data for BridgeWorks - EDI for DOS in your company data directory, when you started Adagio Payables 8.1A (2007.06.04) you received the error message saying "Your current version of Adagio Payables is not compatible with the version of Adagio BankRec database you are currently using.
- Posting a reversal for a system check that paid an invoice with multiple details with early payment discounts had an incorrect amount in the G/L transaction batch and on the Reconciliation Posting Journal.
- Some settings such as bin and paper size made in the printer Setup where ignored when printing forms (checks and advices).
- If you had ACCPAC Plus Accounts Payable or General Ledger open you could not open Adagio Payables 8.1A (2007.06.04) on the same database.
- The G/L Transaction batch could not be retrieved in Ledger for new databases created with Adagio Payables 8.1A (2007.06.04).
- Adagio Payables 8.1A (2007.06.04) backup up to some removable devices, such as a USB Key, reported the error "Cannot update an existing spanned disk set" and the backup could not be completed.
- The search criteria for smart finder were not remembered in Adagio Payables 8.1A (2007.06.04) after closing the program.
- In Adagio Payables 8.1A (2007.06.04) if you posted multiple batches one by one from the batches grid and a batch had errors, posting errors were incorrectly report on all batches after that until you closed the batches screen.
Adagio Payables
8.1A | 2007-06-04 (Jun '07)
Go to top Release Notes Print This
- Compatible with Windows® VistaT.
- Compatible with Adagio Lankpaks 8.1A. Lanpaks must be 8.1A for all Adagio 8.1A modules.
- Smart Finder can now search on multiple criteria.
- Contents of disabled fields are shown in blue rather than dimmed gray. This may be easier to read on some monitors at higher resolutions.
- Adagio download files, installs, workstation installs, all workstation install (\softrak\allwkst\allwkst.exe), and the Adagio Check System utility (chksys.exe) are now signed with a digital certificate using VeriSign to allow you to verify the Publisher is Softrak Systems Inc.
- Vista does not support the old style Windows Help (.HLP files). All .HLP files were converted to compiled HTML help (.CHM files), which are supported by Vista.
- For security reasons Windows does not permit .CHM help files to be run from a network drive. This is true in XP as well as Vista. The .CHM files must be run from a local drive. Adagio 8.1A installs all .CHM help files to your local hard drive and loads them from there. The workstation install also copies .CHM files to the local drive.
- When switching window/task in Vista with Alt-Tab or the new Flip 3D (Windows-Tab) an image of the current Adagio screen is shown rather than just the icon of the Adagio program.
- You can now backup Adagio data in zip form to WebSafe, a web-based storage facility. WebSafe is a service which allows you to store your important information in a secure location that you can access from anywhere in the world. See www.websafe.com for details.
- Currency symbols other than $ are now supported in reports.
- The formatting of dates and text sent to Excel from Smart Finder results has been improved.
- Adagio Payables is Adagio Ledger 9.0A ready. Fields required for future drill-down from Ledger to Payables are included in the GL transaction batch and will be retrieved by Ledger 8.1A.
- The Designer Toolbar now fits on one rather than 2 lines at most common screen resolutions.
- The Designer allows you to open statement specifications by using the spec Title under File | Specification Options. This is the same list of titles displayed in the Payables when selecting a statement specification to print, fax or email. Previously you could open the specification by its file name only.
- Updated cheque specifications in the sample data for Canadian Payments Association Standard 006 (AP$CPA01, AP$CPA02 and AP$WSI02). Added a new sample spec (AP$CPA03) showing "US Funds" under the amount. Added a new bitmap (APGuidance.bmp) for date guidance boxes without internal date indicator characters for use with hand-written checks.
- Added a sample specification document AP$T5018.sam for the Canada Customs and Revenue Agency form T5018: Statement of Contract Payments.
- A 'User defined' field has been added to the G/L Description 'Send to' options in the Company Profile. This allows you to format the G/L Description field sent to the GL using a combination of fields from the original transaction, batch information (posting sequence, batch number, entry number), and free form text. The following specification codes are supported:
Code
Description
%ven
Vendor code
%vnm
Vendor name
%ref
Reference
%dno
Document number
%des
Description
%psq
Posting sequence
%bat
Batch number
(not valid for system checks and check reconciliation)%ent
Entry number
(not valid for system checks and check reconciliation)%os1
Optional string 1
%os2
Optional string 2
%os3
Optional string 3
%od1
Optional date 1
%od2
Optional date 2
%oa1
Optional amount 1
%oa2
Optional amount 2
%ou1
Optional unit 1
%ou2
Optional unit 2
- When an archive batch containing a credit note was restored the sign of the batch total was incorrect.
- Adagio Payables sends additional fields to cost batches in Adagio JobCost 8.1A. The new fields include the Description, Vendor Number and Document Number. The Description field is shown on the edit cost batch screen, Cost Batches report and Cost Posting journal in JobCost. The Document Number and Vendor Number fields are not shown on the edit cost batch screen, Cost Batches report or Cost Posting journal but are available in the cost batches column editor and to GridView and Crystal Reports for Adagio. All 3 fields are posted though to the job details file.
- The Check Reconciliation report printed with the 'Include G/L distribution' did not show the Purchase Discount account a Cash Invoice with a Discount.
- Cash Invoices now print the distributions for details of zero dollars (i.e. used to print descriptions only) on manual checks.
- In the 8.0A (2006.12.20) Hot Fix, when multiple batches were posted at the same time and 2 or more of the batches had errors, an 'Entered' error batch was created for each batch that had an error(s), however, only the last of the error batches had a 'Generated' Type and contained the error transactions.
- The posting sequence was incremented incorrectly when posting a batch that contained multiple entries with posting errors.
- When multiple batches are posted at the same time only a single error batch is created, even when multiple batches have errors. The exception is for manual check batches for different banks.
- It was possible to restart the Period End function by clicking the Proceed button while the function was already running.
- For currency transactions using 'Divide' rather than 'Multiply', the Check Number Audit List and Checks In Progress Audit List did not calculate exchange correctly.
- If the option 'Post system checks in detail' in the Company Profile was off (i.e. post system checks to the GL consolidated to one entry per check run) the GL details in the vendor transactions inquiry may have been missing or overstated.
- When adding a Distribution Set detail of type 'Job cost' the Retainage percentage now defaults from the job in Adagio JobCost.
- It was possible to repost a Check reversal. When the Check reversal had been posted with a Reconciliation Description AND then the reconciled check was edited and closed with the OK button, the pending status would become R->R. If the Reconciliation was posted with this pending status, the check reversal would update the vendor and the GL transactions again.
- If you deleted a Vendor in ACCPAC® PlusT A/P and later added a vendor in Adagio Payables using the same vendor number the new vendor could not be added.
- There was an error if the Print/Consolidate G/L Transaction report was printed for very large number of transactions (usually caused by not retrieving to the GL for a very long time).
- The length of the spec code field 'G01 G/L Acct-Job#-Dist code' in the designer has been increased from 12 to 18 to allow for the total size of the Job, Phase and Category fields, which are 6 characters each.
- Copying a vendor did not trim leading zeros from the new vendor number. Leading zeros are not allowed in vendor numbers.
- Entering Cash Invoices with different dates using unique Cash Invoice numbers but duplicate Check numbers caused an integrity error.
- On the Open Payables, Aged Overdue Payables and Aged Cash Requirements reports, the Vendor total was green instead of black when printed in the 'Detail by date' or 'Detail by document' format.
- When doing a multi-currency revaluation the Pre-Revaluation Listing could not be printed in some cases until the revaluation list was closed and reopened.
- For a Cash Invoice with a discount for a 1 time vendor the Check Reconciliation report shows *** Account deleted *** although the Purchase Discount account from the Company Profile is used.
- Reversing a job related Cash Invoice for a 1 time vendor created an out of balance GL entry.
- You were able to create a new database without entering a User ID or Password.
- Importing an invoice batch with tax included details had integrity errors in some cases.
- Added a 'Customer number' field it the TelPay EFT tab in the Vendor. Enter the account number that the vendor has assigned to the check issuer. This field goes to the TelPay PC3 Bill Account number field. It allows the vendor to match the TelPay payment to your company. If the field is left blank the phone number is used instead, in which case editing a vendor with TelPay EFT requires the phone number to be non-blank.
- A Reversed Check (RC) transaction showed as an IN for the previous vendor on the Aged Overdue Payables, Aged Cash Requirements and Vendor Transaction reports in some cases.
- When the Open Payables report was printed in home currency the Current Amount was incorrect. It is now equal to the Original Amount plus UEGL and REGL.
- The amount in words printed on checks for banks in a foreign currency where off by a penny in some cases.
- The amount in words for spec codes A21 and A22 required for Canadian Payments Association Standard 006 (no trailing asterisks) printed "/10" instead of "/100" at the end if the amount was large enough to require 2 lines.
- The GL Summary on posting journals was out of balance in some cases when multiple entries with rounding lines were posted at the same time in multi-currency databases.
Adagio Payables
8.0A | 2006-06-26 (Jun '06)
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- Supports Adagio BankRec multi-currency databases.
- Department fields in the Company Profile could not be saved in previous releases of 8.0A.
- The formatted address lines from the Bank printed the bank name instead of the address when printing blank checks.
- A filler field was not allowed in the "A" section of a manual check import batch template.
- The EFT file produced for TelPay® for Business included the vendor number in the Company Code when it should not have, causing newer versions of TelPay to reject the file.
- The hash total calculated for the TelPay for Business EFT file was incorrect in some cases, causing the file to be rejected.
- The MICR font has been adjusted slightly to improve readability by electronic equipment.
- The interface to Purple Cashbook for Adagio was not working on multi-currency databases for foreign bank accounts.
- A manual check applied to an invoice and a credit note transaction, with the credit note only partially applied, caused an integrity error to be reported after running Period End. The Rebuild did not correct this.
- In the manual check batch entry grid, if the vendor had enough transactions to fill the grid and the right hand slider bar appear, clicking the last line on the grid scrolled down when it should have selected the line.
Adagio Payables
8.0A | 2006-03-30 (Mar '06)
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- The legal amount field prints with trailing asterisks on cheques. Trailing asterisks are not compatible with the CPA Standard 006 required for all cheques processed in Canada starting January 1, 2007. New spec codes A21 and A22 have been added to print without the trailing asterisks.
- Added a menu choice 'Open Template' to the File menu in the designer.
- Added address, phone, fax, email and website fields to Banks.
- Two date convenience box image files, APletters.bmp and APoutline.bmp, are installed and can be used when you designing your own check specs for blank check stock.
- The designer now defaults the specification file extension in the 'Save as type' to use the data extension for the company.
- Added a new 1099 spec (AP$2005) to match slight changes in 1099-MISC for 2005.
- Vendor Payee fields can now be imported and exported.
- The Column Editor for the Vendors grid now supports the new vendor fields added previously in 8.0A.
- The Year End function was setting the last clearing date to the session date instead of using the date assigned during year end.
- The Batch Status report printed batch totals in 4 decimals even on single currency databases.
- After consolidating the GL batch for a System Check run for a home currency bank in a multi-currency database for you could not retrieve the batch into Adagio Ledger.
- You are now prevented you from changing the Control Account Set on a Vendor record if the balance outstanding is not 0.
- The Original Amount was missing in subtotals by Report Group, Control Account, and Currency on the Vendor Transaction report.
- The rate calculated was incorrect for a cash invoice written to a foreign currency Vendor on a home currency bank.
- The Open Payables report was not recalculating the Current Amount when printed in home currency and back-dated.
- Adagio Time&Billing 8.0A no longer installs interface programs in ACCPAC® PlusT Accounts Payable. If you use Plus A/P with Time&Billing see the Readme help files in Time&Billing and Payables for important information.
- System Checks using a Currency Table defined to divide by the exchange rate to convert to home equivalent multiplied instead.
- If 'Remember report settings' was enabled when you converted your Payables data to 8.0A, the 4th sort option on the Print Check Reconciliation report screen had a blank date range even though there was no field option chosen for that sort. An error occurred if you tried to print the report with that sort option there.
- An error occurred in some cases when printing and clearing the Clearing Posting Journal after running Period End or Year End on a multi-currency database.
- The TelPay EFT file generated did not include the address line containing the City, Sate when the Address Line specified in the Vendor was different than the default in the Company Profile.
Adagio Payables
8.0A | 2005-11-22 (Nov '05)
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- Job, Phase and Category codes entry and verification has been changed and improved.
- The Adagio JobCost Job, Phase and Category codes are automatically set to upper case when entering Distributions Sets.
- An error message was displayed when printing the Check Reconciliation report for databases interfaced to Adagio JobCost when in fact there were no errors.
- An error message was displayed in some cases when printing the Vendor Transaction report in various configurations.
- You could not reverse a one-time vendor cash invoice in earlier releases of Adagio Payables 8.0A. Manual checks to one-time vendors posted with earlier versions of 8.0A cannot and should not be reversed, even in this new version.
- The amount for the Accounts Payable account was incorrect in the summary on the Check Reconciliation Posting Journal.
- Posting a check reconciliation with reversed checks was slow in some cases in earlier versions of 8.0A.
- The System Check specification was defaulting to the Manual Check specification in earlier releases of 8.0A.
- When the Vendor List was selected to sort by vendor name it printed sorted by vendor number instead.
- The Adjustment Posting Journal could not be printed on multi-currency databases.
Adagio Payables
8.0A | 2005-10-24 (Oct '05)
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- The conversion to 8.0A did not take place when you opened an existing database from an earlier version of Adagio Payables. This caused two problems: 1) amounts displayed multiplied by 100 for GL distributions on the Transaction Details drill-down screen when viewing vendor transactions, 2) previously defined import and export templates where no longer available. When you open a database with this version of Adagio Payables for the first time the conversion will now take place.
- The Address Line field on the EFT tab in vendors used to select the address line containing the city for the EFT batch file was not working.
- Additional forms (advices) could not be printed after a System Check run where EFT payments were created.
- If you saved an EFT vendor with invalid GST/ID Number while on certain tabs you got a program error instead of the correct error message saying the number was invalid.
- In a multi-currency database you could not pre-apply a credit note.
- In multi-currency databases the Check Number Audit List report showed the currency for foreign banks as the home currency.
- A sub-total for the Original Amount has been added on the Vendor Transaction report. This sub-total was on the report in version 6.8B.
- An updated Adagio Payables data integrity check file is installed for DataCare.
Adagio Payables
8.0A | 2005-09-29 (Sep '05)
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- Now supports multi-currency accounting.
- Electronic Funds Transfer (EFT) is supported.
- Check specifications conform to the Canadian Payments Association's (CPA) "Standards and Specifications for Imageable MICR-Encoded Cheques" required for all cheques written in Canada after December 31, 2006.
- User-defined Optional Fields on vendors of type string (3 fields), date (2), amount (2) and units (2).
- Other new fields have been added to the vendor: Tax status, Tax group, Price list, FOB Point, Email address, Website.
- An 'Active' field has been added to vendors.
- Alerts have been added to vendors.
- New spec codes have been added to allow you to print the new vendor fields on checks and advices.
- Vendor grids, finders and smart finders can now access fields from the Payee tab in Edit Vendors.
- Sample data has been updated to demonstrate the new features.
- Multi-currency sample data has been added and is installed in \softrak\APWin\mcsamdata.
- 'Active Users' has been added to the Help menu.
- Users of Adagio GridView 8.0A or higher can add views to the Inquiry menu in Payables.
- The F2 key now edits the line selected on a grid.
- The F6 key now opens the smart finder directly from any grid where you can do a find.
- The Windows calculator can added to and launched from the toolbar.
- The date of the last data integrity check is now displayed in the status bar.
- The Data Integrity Checker memo now shows the date the integrity check was run, the starting and ending time, the path and extension of the data and the user name.
- The Data Integrity Checker now writes full details of the integrity check into the log file.
- The source files for all reports in Adagio Payables are installed in the StandardRP sub-directory rather in the program directory \Softrak\APWin.
- The import and export functions include many enhancements and revisions, including:
- Import functions write errors to a log file.
- Default fields in import templates now have finders and are validated when entering the template.
- Supports ACCPAC® PlusT Accounts Payable batch import file structures in most cases.
- Imports batches created in Adagio Inventory.
- If you copy your database to another directory, the path to the import file in the default import template is automatically updated to the new path.
- The invoices batch grid now shows the transaction type spelled out as 'Invoice', 'Debit' or 'Credit' rather than as a number.
- You can now archive a batch and overwrite an existing archive batch of the same name instead of having to delete the existing batch first.
- The Filler field now works correctly in import templates.
- Importing a cash invoice transaction to a Manual Check batch only imported approximately the first 10 transactions in the import file.
- You can now import a cash invoice without requiring a vendor to be on file by leaving the vendor number blank in the import file.
- The filler field did not work in import batch templates.
- Import now strips leading zeros from Vendor Numbers and other key fields.
- Import invoices and import manual checks are now included under File in Groups.
- The retainage percentage was off by 2 decimals (divided by 100) when imported.
- When doing a manual check to a miscellaneous vendor the date from the previous entry was not remembered.
- When Payables is interfaced with Adagio JobCost and a non-zero 'payables retainage' value is assigned to a job, invoices entered now use this value as the default.
- When you copied a batch with a status of 'Printed' the status of the new batch was not changed to 'Open'.
- The 'First check' field during manual check entry was zero rather than the 'Next check' in the bank if the check number was 10 or more digits long.
- The Adagio JobCost Job, Phase and Category fields are now verified in batch entry.
- Job, Phase and Category codes are now forced to upper case during batch entry.
- When adding a retainage detail to an invoice and selecting the original document, the amount of outstanding retainage is now updated and displayed.
- When entering a retainage type adjustment detail the original retainage invoice number was not verified if verification was off, although the invoice must be on file.
- When entering an invoice with retainage for a JobCost detail, the discount base was calculated incorrectly.
- Messages that instruct you to clear posting journals before a certain function can be performed now also instruct you to clear the Check Register.
- When you copied a Vendor the YTD 1099 amount was not cleared to zero for the new vendor.
- In Check Reconciliation you could not change the status of a check with a blank status.
- You can no longer reverse a check if it exists in Check Reconciliation but is not on file.
- The Amount Cleared field was not updated in Check Reconciliation when you used the space bar to reconcile a check.
- You are now prevented from posting duplicate adjustments for a vendor.
- An error occurred if you accidentally selected a range of vendors from blank to blank in a system check run.
- When you added a description when reconciling a check the description was not saved.
- When you pay a post-dated invoice with a manual check the Open Payables report now shows the transaction similar to the way prepays are shown.
- When you had duplicate check numbers for different Cash Invoice numbers, the Check Reconciliation report showed GL Details for unrelated cash invoices in some cases.
- A correction was made to the GL summary on the Reconciliation Posting Journal in cases where there is a check cleared with error.
- A new option in the Company Profile allows you to sort the GL summary on posting journals by Distribution/Account/ Department or Account/Department.
- The Check Reconciliation Posting Journal showed an error if you posted a reconciliation that resulted in an empty reconciliation journal.
- The GL summary did not appear on posting journals printed to file in Word format.
- The Manual Check Posting Journal showed garbage in the Source Code field for Cash Invoices when Adagio Payables was interfaced to Adagio Time&Billing.
- The Check Number Audit List included the amount of voided checks in totals.
- Dates on check transactions were incorrect on the Check Number Audit List on some machines.
- The spec code L12 showed blank instead of the calculated percentage in some cases.
Adagio Payables
6.8B | 2005-01-12 (Jan '05)
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- Compatible with Adagio JobCost.
- A new Crystal Reports for Adagio table "APJ68" is installed for reporting from Invoice, Adjustment, Manual Check and Check Reconciliation Posting journals, Retainage, and JobCost batch files when Adagio Payable is interfaced to Adagio JobCost.
- A sample check spec and additional form to print check details have been added to the sample data.
- Added check specs for forms from Greatland.
- A manual check batch containing more than approximately 10 cash invoice transactions could not be imported.
- The GL accounts in the Control Account set could not be edited in Adagio Payables 6.8B (2004.05.06).
- A sub-total for Original Amount has been added to the Vendor Transaction report.
- The vendor phone number did not print correctly on the Vendor List report when printed unformatted.
- When the Check Reconciliation reported was printed for all statuses, and for a range of checks containing a reversed check, the checks in the range pending to be cleared and the reversed check were cleared even though they had not yet been posted.
- When using different check specifications for Manual and System checks in a Bank, the System Check run defaulted to the specification for Manual Checks.
- When entering batches with the 'Remember batch entry fields' option on, the invoice date defaulted back to the session date if you edited an invoice that had already been saved.
- Retainage was not cleared by Period End in some cases.
- Reversing a duplicate check where one of the duplicates was a Pre-payment caused an integrity error in some cases.
Adagio Payables
6.8B | 2004-05-06 (May '04)
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- Changes have been made for compatibility with Adagio BankRec.
- The install now checks to ensure the current user has rights to write to the Adagio program directories, and that the current user can access the areas of the Windows registry required to install and run Adagio. The chksys utility also makes these checks for the current user.
- When entering a credit note into an invoice batch with the 'Remember batch entry fields' option on, the terms fields were not loaded from the vendor when the invoice transaction was entered.
- When editing an existing entry to change a detail distribution, and the 'Remember batch entry fields' option was on, the date and due date for the next invoice were defaulted incorrectly.
- Some reports would not print if the currency symbol in the Windows Regional Settings was not a dollar sign ($).
- In rare cases, when multiple users where entering and posting batches at the same time, the posting sequence was incorrect on the posting journal.
- There is now a space between the vendor number and name when retrieving disbursements in Adagio Time&Billing.
- When posting is canceled or nothing is posted, the auto-print posting journal dialog no longer opens.
- At some sites the Control Accounts report could not be printed.
Adagio Payables
6.8B | 2003-10-17 (Oct '03)
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- Transactions that were accidentally dated in the future during entry but have been fully paid, showed up on the Open Payables report.
- If you marked checks as cleared, then printed the Check Reconciliation report before posting, the cleared checks showed on the report with a status of "pending", regardless of which statuses you selected. There is now an option to include or not include the pending checks.
- Blank check stock could not be printed unless you were logged in as SYS.
- An option has been added to File | Options to control whether fields from the previous batch entry are remembered when entering the next entry. The ability to remember fields was a new feature in 6.8B. Now you can turn this feature on or off.
- Performance was slow in batch entry in some cases if the previous entry in the batch was for a vendor with a very large number of current transactions.
- The Check Reconciliation report printed the wrong date in the report header.
- The Check Register did not sort by check number or by vendor number if vendor numbers are a mix of upper and lower case characters.
- On the detail screen in adjustment batch entry, you had to tab multiple times to get from the Description to the OK button.
- The date was not remembered from the previous entry when entering Adjustment or Manual Check batches.
- An error message was displayed when you cleared the not outstanding checks after printing the Check Reconciliation report. The checks were not cleared.
- An error message was displayed after completing the Print/Post Checks and Advices function in some cases if you closed the window very quickly afterward.
- The GL Summary on the Manual Check Posting Journal had the wrong amounts for discounts taken if any checks paid more than one invoice where discounts were taken.
Adagio Payables
6.8B | 2003-06-20 (Jun '03)
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- When the program is started, it now checks that a workstation install has been done and is current.
- When the program is started, it now checks that the Report Tables Drive is correct and up to date.
- The install and workstation install now check to be sure the Windows user (XP and 2000) has administrator rights to the local machine.
- Excel Direct feature has been added to Smart Finder.
- Adagio Payables now allows you to run multiple instances on the same workstation.
- Users of Crystal Reports for Adagio can create custom reports and have them appear on the Reports menu.
- The chksys.exe utility has been enhanced to check for incorrect Opportunistic Locking settings on workstations running NT4.0, W2K or XP.
- The install now checks for Adagio programs in use by other workstations on a network.
- The options and ranges chosen on report dialogs when you print a report are saved by company and recalled the next time the report is printed.
- File | Options are now saved by workstation rather than globally.
- An option to print GL Summaries has been added to all Posting Journals reports.
- You can now print blank check stock for writing checks manually with a pen.
- Importing of invoice and manual check batches has been added.
- The Check Reconciliation screen can now be restricted by bank.
- Posting journals can now be printed automatically after posting.
- When entering batches, fields from the previous entry (including date) are now remembered.
- The Reports menu has been reorganized for ease of use.
- The background color of the main window can be set by company in Edit Company Profile.
- The sample data has been expanded and improved.
- The list of recently opened databases has been expanded from 10 to 25 entries.
- Printing the Posting Journal is much faster when printing a range of sequences on a large database where the posting journals have not been cleared.
- Multiple users can now print the same report at the same time.
- The Data Integrity Checker handles additional types of corruption in the database.
- Open batch files have been added to the Adagio Payables Crystal Reports tables (APB68 table).
- When printing reports to file, you can now choose from four different formats on the print dialog: Excel, HTML, Text, or Word.
- The default format for printing reports to file has been changed from Text to Microsoft® Word.
- When printing reports to file, the filename defaults to the name of the report rather than the generic filename ADAGIO.TXT.
- Changes to the Help | About dialog have been made.
- The Vendor Notes report prints much faster when a range of notes is selected on databases with a very large number of notes.
- Drill down has added to the open batch listing reports.
- The size and position of the Adagio Payables and Designer main windows are now saved when the appropriate options are selected in the File | Options menu.
- Screens now open at a more logical position on dual monitor systems.
- Bank Code (B01) and Bank Description (B02) fields can now be printed on checks.
- A function has been added to allow you to purge Vendor Notes.
- The Check Reconciliation Report prints much faster when selecting ranges if you have a large number of checks on file.
- The following additional date formats are now supported when printing checks and advices: dd/mm/yy, dd/mm/yyyy, yyyy-mm-dd, yyyy/mm/dd.
- An Access Violation error occurred in some cases when a hint was displayed on a grid and you tabbed to a button at the side of the grid and pressed the Enter key.
- The Crystal Reports Text Object Support library (CRPaig32.DLL) is installed.
- When creating a recurring batch, the invoice numbers are now correctly incremented in cases where the invoice number field is longer than 8 characters.
- A message indicating posting was complete even though no batches were posted occurred in some cases when batches required printing before posting.
- Double clicking on the Banks button in the toolbar caused an error on slower systems.
- Period End did not clear all completed retainage in some cases.
- If you enter an incorrect user name or password, the program now gives you another opportunity to login, rather than exiting.
- On slower machines on a network, an Access Violation error occurred in batch entry if you pressed the "Enter" key twice in rapid succession, once to save an entry and again to start a new one.
- The Additional Comments were duplicated in the Vendor Notes in some cases.
- When a Vendor Note was edited and the time changed, a note with the new time was created but the original note was not deleted.
- When you deleted an import/export template, it appeared to be deleted but was not actually deleted.
- When importing Vendors from an Excel® spreadsheet, blank cells in the import caused an error instead of resulting in an empty string field.
- If you did a Smart Finder search, then changed the criteria but escaped before doing another search, the next time you invoked Smart Finder, it would show the result from the first search but with the changed criteria.
- The Smart Finder search criteria (e.g. "sounds like") is now saved for the next time you use Smart Finder.
- After printing a batch of manual checks, the Leading forms were not transferred to "Checks in Progress" in some cases.
- If you previewed manual or system checks prior to printing them, the leading and alignment checks did not appear in the Check Reconciliation.
- When checks with duplicate check numbers are posted, you are now able to reverse these checks in all cases.
- When a check specification filename was greater than 8 characters, the spec could not be saved in the bank record, and there was an error when checks were printed for the spec. Check spec filenames of more than 8 characters are no longer permitted.
- The check number in manual check batch entries was not incrementing if the 'Print check forms' option was turned off in ACCPAC Plus A/P.
- The date is now set to void and the amount to zero in the Check Reconciliation for the check number of voided portions of multi-page checks.
- Reversing checks that were partial payments caused an integrity error in some cases.
- The Check Number field only printed on the first copy of the Advice when printing additional forms.
- Transactions were missing from the Vendor Transactions report in some cases when a date range was used.
- The legend on the Open Payables report has been corrected - "I: indicates transactions partially settled by post-dated transactions".
- You now get a warning on the batch listing of the second batch when you create 2 manual check batches containing transactions with duplicate cash invoice numbers and post the first batch.
- An error occurred when the Tax Tracking report was cleared.
- The Type and Invoice Number fields on the Manual Check batch listing were cut off in some cases.
- The Invoice Posting Journal is now correctly sorted when printed by Vendor Number.
- Outstanding checks with duplicate check numbers now appear on the Check Reconciliation report in all cases.
- When the Adjustment Batch Listing was printed in detail, the debit and credit amounts did not print correctly when 2 adjustments were in the same batch, and each adjustment had 2 different adjustments for the same invoice.
- Column titles overlapped on the Invoice batch listing when Adagio Payables was interfaced to Adagio Time&Billing.
- When the Check Reconciliation Posting Journal was sorted by Bank/Check#, the details for the reversed checks were missing in some cases.
- The vendor number was truncated on the Vendor Listing report and the Check Number Audit list in some cases.
- In the Tax Tracking report, the 'Report as of date' now uses the login date rather than the computer date.
- There was an error when printing the Pre-Check Register if an invalid or blank Bank was selected. The program now requires you to enter a valid bank code.
- An error indicating an invalid range was given in some cases when entering a range of check numbers for the Check Reconciliation report, even though the range entered was valid.
- Duplicate checks for the same vendor on the same date did not appear on the Vendor Transaction report.
- The Additional Comments in Vendor Notes did not print on the Vendor Notes report unless there were also time stamped notes for the vendor.
- Changes to the Retainage Percentage field could not be save for the first Vendor edited in a session.
- In invoice batch entry, you can now edit the Discount Base field, and tab to it, rather than having to click on it with the mouse.
- When a Cash Invoice detail for a Disbursement Code that has a blank GL account is entered in a manual check batch, the GL account now defaults to the one in the Vendor.
- When creating a credit note, the finder on the Document field did not correctly show current credit notes for the vendor.
Adagio Payables
6.8A | 2002-06-18 (Jun '02)
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- Changes have been made for compatibility with Adagio Time&Billing.
- Enhancements have been made in the Data Integrity Checker.
- You are now able to set the tray / bin when printing checks.
- When a custom form size was set in the check designer, it would not be saved until you set it a second time.
- Additional files are now checked in phase 1 of the Data Integrity Check.
- An error occurred while printing or previewing checks in the Designer if your printer driver had more than 64 different paper sizes.
- An error occurred if the Check Reconciliation report was printed and G/L data was present but Adagio Ledger was not installed.
- If another application installed the Crystal Reports 8.5 print engine, there were intermittent problems printing reports on some machines.
Adagio Payables
6.8A | 2001-12-07 (Dec '01)
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- Support for new 1099 forms for 2001.
- Some banks were having trouble reading the MICR line on checks printed with Adagio Payables.
- An error occurred while printing checks with Wellspring Software's PrintBoss on Windows 2000 machines.
- Posting an invoice batch with a credit note or debit note inadvertently entered twice in the same batch caused an integrity error.
- If a check was voided and the check number was reused to successfully print a new check, only the voided check printed on the Check Reconciliation report.
- If checks with duplicate check numbers were posted, the Check Reconciliation report only printed 1 of the checks.
- If a document was inadvertently entered with a date greater than year 2099 and posted, the Open Payables and Vendor Transaction reports would hang.
- In some cases, an error occurred after multi-selecting and deleting invoices multiple times in a batch.
- In the vendor grid, the field 'Avg Time to Pay' has been changed to 'LY Avg Time to Pay'. The value of this field shown in the grid and in the database was too small by a factor of 100, although it was correctly displayed on the Statistics tab on the vendor dialog. The value is now correct on the grid but is too large by a factor of 100 on the vendor screen. The value will be corrected when Year End is run.
- The Smart Finder is now working on G/L Account and Department fields on the Company Profile screen when creating a new database.
- An error occurred when printing reports to file on Windows 2000 stations.
Adagio Payables
6.8A | 2001-09-13 (Sep '01)
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- On the Invoice Posting Journal (Detail) report, the "Total Invoice" field wasn't wide enough to display amounts in excess of $1,000,000.00. This has been corrected.
- An error occurred if the option "Both" or "Payables withheld only" was selected on the Pre-check Register. This has been corrected.
- In some cases, a manual check with multiple details and discounts could not be posted. This has been corrected.
- If a check prints onto additional pages, the Date field in the Advice header/footer now prints the actual check date instead of the word "void".
- If the terms code assigned to an invoice does not have discount terms, you are now prevented from editing the discount base in all cases.
- When adding a new vendor with a distribution code that doesn't have a GL account, the GL Account and Department fields were cleared when the vendor was saved. This has been corrected.
Adagio Payables
6.8A | 2001-06-07 (Jun '01)
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- Checks would not print in Adagio Payables 6.8A (20010515) if the check (rather than advice) was printed at the top of the form (i.e. check, advice, advice). This has been corrected.
- "Last Pre-Check Register printed on" date on the status tab in the Print/Post Checks and Advices function was not correct. This has been corrected.
- Summary Posting Journals now shows the document total.
- In some cases, the error message "Batch number is out of range" was incorrectly displayed when the batch range was edited in the print dialog after choosing the Listing button on the Batches screen. This has been corrected.
- The Adjustment Batch Listing was not printing the tax for a tax included distribution. This has been corrected.
- The Adjustment Posting Journal was not printing the tax for a tax included distribution. This has been corrected.
Adagio Payables
6.8A | 2001-05-15 (May '01)
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- Now uses the Adagio Data Source (ADS) to interface to the database rather than the Softline Database Interface (DBI).
- Now uses Adagio Lanpaks to increase the number of licenses available to access the database in multi-user installations rather than the Softline Multi-User Packs (MUPs).
- Menu level security has been added.
- A Backup feature has been added to the File menu.
- The results list for the Smart Finder is now persistent.
- The results list from the Smart Finder can now be printed.
- An Adagio menu choice has been added to allow you to start other Adagio applications directly from within Adagio Payables.
- A batch status Batch Inquiry has been added.
- A vendor inquiry has been added.
- Grayscale bitmap images may now be included on check specification files.
- In some cases, the program was allowing batch transactions with an invalid vendor number to be saved. This has been corrected.
- When entering invoices with a tax included distribution code that has a blank expense GL account, the default GL account from the vendor is no longer cleared.
- The GL account and department fields in batch entry can now be edited when you use a Distribution that has a blank GL account and department.
- During the creation of a recurring batch from an archived batch, the original invoice number is now appended with the next recurring batch sequence number to make the invoice number unique.
- When entering an invoice, the discount base is now correctly calculated in all cases.
- Invoices are now posted with a blank discount date (rather than it being set to the invoice date), unless the terms warrant a specific date. Similarly, the Open Payable report no longer displays a discount date unless the terms warrant one.
- The Pre-check Register now shows a warning when a system check will not be printed because the amount is under the limit.
- You will now receive a warning if the manual check batches window is open and you attempt to clear the Check Number Audit List. Previously the audit list would not be purged in this situation and there was no indication as to why.
- The manual check error posting journal was not being cleared when the posting journal was purged. This prevented Year End from running in some cases. This has been corrected.
- The last character of the GL department code field was not printing on the manual check advice for cash invoices. This has been corrected.
- Period End and Year End functions now warn you to retrieve the GL batch before proceeding only if you have GL data. They warn you to print and clear the GL batch if you do not have GL data.
- A problem saving Distributions with the Tax Tracking option selected has been corrected.
- The Data Integrity Checker now detects batch transactions with invalid vendor codes.
- If Adagio Payables was started from the Adagio menu of another application, or from an icon with all parameters specified, it would start with the incorrect date. This has been corrected.
- When a new Adagio Payables database is created, the home currency code now defaults to the default currency code set in the Edit Currency Codes function. In addition, a warning is given if the currency code is different than the home currency of the GL.
- Setting a limit with either Control Payments or a range in Print/post Checks now keeps checks above the maximum from being included in the check run.
- When a check was reversed, the YTD 1099 amount was not updated. Similarly, if a check was cleared with error, the YTD 1099 amount was not correctly updated. This has been corrected.
Adagio Payables
6.6A | 2001-01-31 (Jan '01)
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- Thousands separator character is stripped out of amounts printed on 1099 forms.
Adagio Payables
6.6A | 2000-12-08 (Dec '00)
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- Allows you to do only one workstation install on each workstation (rather than having to do a workstation install for each product on each workstation).
- A utility program to check the status of the Adagio products installed on a workstation has been added. This utility determines if the workstation is up to date with versions of Adagio products and related files installed on your server.
- Adagio Payables now has the ability to print 1099 forms on laser printers. The check designer has a new section type called a "Spacer" that is needed to create 1099 specifications for laser printers. A sample 1099 laser spec has been added to the sample data and can be found at \SOFTRAK\APWIN\SAMDATA\AP$1099.SAM.
- Some banks were not able to read certain special characters in the MICR line on checks. This has been corrected.
- A new spec for "Current payable + Applied previously" has been added to the Advice Footer section in the check.
- The program will now display a warning message and will not allow you to open the database if it detects an unsupported version of ACCPAC® PlusT Accounts Payables or Adagio Payables.
- When Job, Phase or Category codes using less than the maximum field sizes were entered in a batch directly (rather than chosen from finder), the resulting Job Costing batch would not be retrieved correctly into Job Costing. This has been corrected.
- When adding a new vendor, the "Remittance Note" and "Bank ID" fields were defaulted to the values from the previously edited vendor. This has been corrected.
- When using Adagio Payables with Adagio Ledger data, the Period End function gave you a warning indicating you should print and clear the General Ledger transaction report. However, clearing the report is not required or possible, as the G/L batch must be retrieved into Adagio Ledger. The error message has been changed to reflect this.
- In some cases the vendor code was truncated on the invoice posting journal. This has been corrected.
- The vendor balance is now shown on the Transactions screen when viewing or editing a vendor.
Adagio Payables
6.6A | 2000-04-19 (Apr '00)
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- All reports in Adagio Payables have been extensively enhanced, and a Report Options function has been added. New report features include: optional footers; optional comment; shading, footers and sub-totals; lines and hair-lines; date and time formats; option to show selection parameters on only the first page or all pages; optional group tree in preview.
- A "Listing" button has been added to the batches screen.
- Print batches now includes an option to page break on change of batch.
- Print batches now includes an option to number pages by batch and reset page number to 1 on change of batch.
- Check Designer now allows you to view each copy of a multi-part check independently.
- An option to force a batch listing to be printed before posting has been added to the Company Profile.
- An option to by-pass the prompt to print alignment checks has been added to banks.
- An option to by-pass the prompt to print additional forms after printing checks has been added to banks.
- Help is now context sensitive in Adagio Payables.
- A problem preventing you from saving after editing a distribution code has been corrected.
- Import vendor function now allows for the importing of a partial set of vendor fields for existing vendors.
- In some cases when the parameters of a check run were changed, the checks produced did not reflect the changes if a pre-check register was not printed first. This has been corrected.
- Problem where reports would not print if the data had a one or two character extensions has now been corrected.
- The Finder is now working correctly on Job/Phase/Category fields.
- Multi-select copy, move, and delete of batches or batch entries was not working correctly in cases where lines were not selected in sequential order and there were gaps in the selection. This has been corrected.
- The invoice posting journal had incorrect retainage totals on invoices in some cases. This has been corrected.
- When verify was on, an invoice with retainage detail would not accept the Original document number in some cases. This has been corrected.
- Alignment and leading checks were not included on the Check Reconciliation report. This has been corrected.
- A problem with check numbers printed on checks with multiple copies with multiple pages has been corrected.
- A problem clearing voided checks from the Check Reconciliation report has been corrected.
- The Check Reconciliation report showed the bank code and name incorrectly if multiple banks were printed. This has been corrected.
Adagio Payables
6.5A | 2000-01-24 (Jan '00)
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- In some circumstances, a check for an amount divisible by $1000.00 used the wrong words on the check. This has been corrected.
- The program was locking up in the manual check batch entry in some cases. This has been corrected.
- Paired finder fields (such as GL account and department) where giving an error when tabbing to the second field (department) if the value has been fixed.
- When entering manual checks where the payment amount is calculated net of discount, the error "Applied amount cannot be greater than current balance" was displayed in some cases. This has been corrected.
- If a system check run was cancelled multiple times the check number audit list was updated multiple times for the same cancelled checks. Now it is only updated once for the cancelled check numbers.
- If a system check run was cancelled, the parameters chosen for the rerun were not reflected in some cases. This has been corrected.
- Alignment Checks from the System Check Run were not included in the Check number Audit list or in the Check Reconciliation when the check run was cancelled. This has been corrected.
- Next check number now defaults to blank for non-printed manual checksFixed problem where reversing a check for a payment caused integrity errors if the original invoice had an applied adjustment and a credit note.
- Canceling printing after 1 or more alignment forms and then canceling printing of checks entirely no longer results in data integrity errors.
- When creating a new check specification, the title of the Advise (detail) bar is now shown correctly.
- Problem where checks could not be retrieved into PereSoft Cashbook if the Cashbook bank code was entered without a leading zero in the Edit Banks function has been fixed.
- A discounted amount was printed on the invoice detail in the check advise when no discount was taken in some cases. This has been corrected.
- Fixed a problem entering batch details when using distribution codes with blank account/department fields.
- In invoice entry (with no distribution codes, and with field verification off), the account field could not be edited on subsequent details entered. This has been corrected.
- Batch listings were leaving large blank sections on the page when all details for an entry would not fit on the current page. This has been corrected.
- Reduced the amount of paper used by manual check batch listing, check register and check reconciliation reports.
- Reduced the amount of paper used by all batch listings and posting journalsInvoice posting journal now shows the retained amount for each distribution for invoices with retainage.
- Invoice batch listing report no longer incorrectly reports the error "Original retainage document not found".
- Reports now print if the data has a 1 or 2 character extensionAdjustment posting journal no longer prints a blank report if there are no journals to print in the range selected.
- Error posting journals can now not be printed if there were no successfully posted transactions in the posting sequence range selected.
- Alignment Checks from the System Check Run are now included in the Check number Audit list or in the Check Reconciliation when the check run is cancelled.
- In System Checks function you no longer get the warning "A new payment list will be generated due to a change in the parameters" when you change parameters on a new check run.
- System Checks function now displays a warning if the discount base exceeds the current amount.
- If Company Profile is set to Post System Checks in Consolidated format, the GL Transactions batch is now updated correctly.
- Ending control account of "zzzzzz" is now accepted in the range to print system checks when tabbing out of the field if field verification is onProblems refreshing the grid in Payment Control have been corrected.
- Typing in an undefined vendor code on the Payment Control screen now puts up an error message and restores the original vendor number.
- When changing vendor numbers in Payment Control, the transactions shown in the grid are now correct.
- After using Payment Control to edit the discount base on an invoice eligible for a discount, the change is now properly reflected in the Pre-check Register.
- Temporary files are now deleted when Adagio Payables is started.
- Adagio Payables now protects against copying or moving to an open batch.
- Corrected error "Invalid argument to date encode" when entering terms using 'specific day of the month'.
- Due dates and discount dates for terms using specific day of next month now support leap years.
- If an invoice with a credit note applied to it was paid and then reversed, the current amount of the invoice was set to the original amount of the invoice before the credit note was applied. This has been corrected.
- Reversing prepayments no longer causes integrity problems.
- When entering a retainage invoice in a database without Job Costing, the program now allows you to tab through the Job field.
- When adding Job Cost type details to an invoice, garbage characters no longer appear in the phase and category fields.
- Databases created with Adagio Payables can now be accessed by ACCPAC® PlusT Accounts Payable.
- Transactions created in Adagio Payables are now properly retrieved into Accpac® for Windows G/L.
- The integrity checker now detects vendors with non-existent distribution codes.
Adagio Payables
6.5A | 1999-10-14 (Oct '99)
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- Initial release.
