Adagio Payables 8.1D 2012-02-03 (Feb. 3, 12)

8.1D release notes
Video demonstration of 8.1D

   Report Favorites allow saving Reports with specific options chosen.

   Report Sets allow the grouping of Report Favorites into a single print job that will run unattended, and may be launched from a command file. A log is generated that records the printing status of each report in the set. Use Report Sets to automate the printing of all your month end reports.

   The System Status function can zip up Adagio system files and version information that creates a Snapshot of your Adagio installation for analysis.

   The Payables program icon is more consistent with the look of other Adagio icons and the size of the "ap" letters has increased, making the icon easier to recognize at a glance.

   The Help | About screen has been redesigned and includes a link to documentation page for the module that shows New Features, What's New video and manuals.

  When Payables is opened after installing an upgrade, a dialog is displayed with a link to a short video highlighting the new features.

Version 8.1C | 2011-07-29 (Jul. 29, 11)

8.1C release notes

• File | User Preferences allows a user to customize their Adagio Payables experience. An Implied Decimal option allows entry of amounts without having to type the decimal point. New settings allow you to place an image and/or large font text on your desktop. You may elect to have field names presented alphabetically in the Grid Column Editor, to make it simpler to locate fields to display. Users can choose what functions they want launched on program start-up. The “Auto-advance SmartFinder” option allows you to quickly “step through” a list of selected vendors for editing or processing. Grid Settings are now saved by user by database.


• Optional Fields may now be validated against a list of permissible values. Users may add elements on the fly, or be restricted to selecting from only a valid list. Entry of an optional field value may be forced or blanks may be a permissible option. Fields shared between modules share common lookup values, but data entry options (such as add on the fly) may be controlled on a module by module basis.


• Styles allow explicit control of how a Vendor record is displayed on the Vendor Grid. Styles control the background and font color and whether the font is displayed in bold, italic, or both. Styles are shared by all modules and can be applied manually to any master record. In conjunction with Filters it is possible to display important information about a Vendor by selecting an appropriate Style.


• Filters allow you to display only Vendors meeting specific criteria on your Grid in a specific sequence. They may be toggled on or off using Alt-T. For example, a Filter might show only vendors with a current balance sorted by descending balance, or Vendors using a specific Distribution sorted in Vendor Name sequence. Filters can test up to 5 different criteria, and can test:

A field against a constant Balance outstanding > $5000

A field against another field Balance outstanding > Credit limit

A date field against a floating data Last invoice date in Last 7 days



• Filters can be used to automatically assign a display style to records that match the filter criteria. The Filter Styles can be given a Priority, to control the ultimate display of a record that matches multiple Filters. Filters may be defined for an individual or public (all user) use. The Data Integrity Check function automatically rebuilds all the Filters defined in the database.


• Users may now enter and edit batches of transactions while other users are posting a batch. If a vendor record is locked for editing while Adagio Payables is trying to post a transaction, that transaction is written to an error batch for later posting.


• Calculate Vendor Aging allows you to calculate the value of Vendor outstanding transactions that are either Overdue (Aging) or Due for payment (Cash Requirements). The aging may be displayed on the Grid and Styles may be automatically applied to Vendors with overdue transactions.


• Payment control fields have been added to the Vendor transaction inquiry screen, allowing a user with access to the Payment Control function to directly Force or Hold a transaction, or specify a maximum payment during transaction inquiry.


• ExcelDirect buttons have been added to the Vendor Maintenance and Vendor Inquiry grids to allow you to instantly export a set of Vendor information to Excel.

Version 8.1B | 2010-05-12 (May. 12, 10)

8.1B release notes

• Vendors can now be looked up by Name (case insensitive) or phone number as well as vendor code. Codes can be forced to uppercase, and new vendor codes can be validated against a mask to enforce company coding conventions. The main vendor grids may be sorted in number, name or phone sequence. Inactive vendors can be suppressed from the grid.
  
  
• You may now completely reverse a Cash Invoice transaction when reversing the payment associated with the invoice. A company profile option can be set to "Never", "Prompt" or "Always" to control how the reversal of the invoice is handled. When you reverse a check in Payables, you can now control the effective date of the reversal entry to either the login date or the check date.
  
  
• You can now email or fax advices in Adagio Payables. Letters can be created using the Forms Designer.
  
  
• 1099 handling has been made calendar date sensitive, and a 1099 "type" has been added to the vendor record to make it easier to select vendors for printing specific forms. The Print 1099 function will also print the 1096 summary if desired. Clearing the 1099 figures has been made a separate menu function.
  
  
• A "Clear Vendor History" function has been added that allows a selection of a range of vendors and date cutoff for the historical transactions. Vendors with history may now be deleted, as long as their outstanding balance is zero.
  
  
• The ExcelDirect button can now be configured to create a CSV file and launch any application to load the resulting file. This allows the use of a spreadsheet application other than Excel, although there is no formatting available for the loaded file.
  
  
• Current and archived purchase orders in Purchase Orders for Adagio can be displayed when doing a vendor transaction inquiry. You can now edit an invoice due date directly in the transaction inquiry without using the Control Payments function.
  
  
• An option to "Auto generate invoice number" has been added to automatically create unique document numbers based on the document date for those vendors that do not supply invoice numbers. This will assist in preventing duplicate entry of utility, telephone or credit card statements. An invoice number format that controls the generated document number is stored with the vendor.
  
  
• Company defaults have been added for many vendor fields, including control accounts set and report group. A "Default bank" for manual checks allows setting a default selection to use when printing manual checks. Default batch descriptions can be set up to speed batch creation. Users can be prevented from entering documents for closed periods in Adagio Ledger. Alphanumeric check number entry can be enabled (with optional forcing to uppercase). Leading zeros may be optionally trimmed from invoice numbers to assist in detecting duplicate invoice entry. Users can be prevented from accidentally consolidating the general ledger transactions.
  
  
• Adjustment entry now "previews" the effect of the adjustment on the invoice balance to minimize adjustment entry errors. When copying batches of documents, you may now optionally update the document number to reflect the new batch and transaction number.
  
  
• The Adagio log on process has been improved. The user can be identified through their Windows authenticated user ID using the “remember user name” and “remember password” options on the log in dialog. The Previously Opened database list is now saved by Adagio User rather than for all users. The Previously Opened list also displays the date the data was last accessed by the user.
  
  
• Date entry has been improved by recognizing a single number as a day and defaulting the month and year of the entry. Four digit numbers default the year. Entering “12” into the date control with the sign-on date being Feb 26, 2008 will result in February 12, 2008 being returned to the application.
• Adagio Payables will optionally create a backup of related data whenever a Data Integrity Check completes without errors. Adagio Payables will offer to create a backup of a database prior to applying any “fix” as a result of the “Rebuild” option being selected to repair damaged data. Backup details are written to the log file.
  

Version 8.1A | 2008-08-21 (Aug. 21, 08)

8.1A release notes

• Compatible with Windows Vista.
  
  
• SmartFinder can now search on multiple criteria. Select up to five separate rules using "AND", "OR", "AND NOT" and "OR NOT" conjunctions between rules. Use SmartFinder to easily create mailing lists and simple reports. Sending a SmartFinder result list to Excel has been improved, with better formatting of dates and numbers.
  
  
• WebSafe (vitalEsafe) integration under File | Backup allows secure, offsite, automatic backup of your accounting data to the web, (optionally) each time a backup is made.
  
  
• More information is now being sent to Adagio Ledger and is accessible in GridView for inquiries. A "User Defined" option is now available to provide complete control of the fields that are sent to the general ledger in the transaction account description.
  
  
• You can now control the fields sent to a cost batch in Adagio JobCost V8.1.

Version 8.0A | 2006-06-26 (Jun. 26, 06)

8.0A release notes

• Adagio Payables is now fully multi-currency capable. Adagio MultiCurrency V8.0C must be installed to enable the multi-currency features in the program.
  
  
• Nine new optional fields have been added to the Vendor record. Three strings, two dates, two amounts and two units are available to store additional vendor data. These user defined fields are available to place on the grid, and for import/export.
  
  
• New fields have been added to the Vendor record. Email address and web site URL for each vendor are available.
  
  
• New fields for use by Purchase Order programs, including FOB point, tax status and tax group are now available. All new fields can be placed on the Grid, and selected for import or export.
  
  
• Electronic Funds Transfer (EFT) is now available, currently supplied by TelPay.ca. Other EFT providers may be added on request.
  
  
• Alerts have been added to Vendors. Alerts pop up when a Vendor is referenced in a receipt in Inventory, or when an invoice is entered from the Vendor.
  
  
• Imports have been re-written. More import formats are supported and greater error checking is performed. All errors are written to APIMPERR.dat regardless of whether "Verify data" is selected.
  
  
• Many important user interface improvements have been made. F2 edits the currently selected record. F6 automatically launches SmartFinder. The Windows Calculator can be added to the toolbar under User | Options. The date of the last integrity check is shown on the status line.
  
  
• GridView users can add Views to the Inquiries menu by copying the Workspace and all its Views into the APWIN\Views subdirectory. Workspaces copied into a directory with the same name as a security Group will only be available to members of that Group.
  
  
• Cheque specifications now conform to the proposed new Canadian Payment Association standards. New fields have been added to the designer to easily place the cheque date in the required format.