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New Features
Adagio Payables 8.1B
Released: November 30th, 2009
Vendors can
now be looked up by Name (case insensitive) or phone number as well as vendor
code. Codes can be forced to uppercase, and new vendor codes can be validated
against a mask to enforce company coding conventions. The main vendor grids may
be sorted in number, name or phone sequence. Inactive vendors can be suppressed
from the grid.
You may now completely reverse a Cash Invoice transaction when
reversing the payment associated with the invoice. A company profile option can
be set to "Never", "Prompt" or "Always" to control how the reversal of the
invoice is handled. When you reverse a check in Payables, you can now control
the effective date of the reversal entry to either the login date or the check
date.
You can now email or fax advices in Adagio Payables. Letters can be
created using the Forms Designer.
1099 handling has been made calendar
date sensitive, and a 1099 "type" has been added to the vendor record to make it
easier to select vendors for printing specific forms. The Print 1099 function
will also print the 1096 summary if desired. Clearing the 1099 figures has been
made a separate menu function.
A "Clear Vendor History" function has
been added that allows a selection of a range of vendors and date cutoff for the
historical transactions. Vendors with history may now be deleted, as long as
their outstanding balance is zero.
The ExcelDirect button can now be
configured to create a CSV file and launch any application to load the resulting
file. This allows the use of a spreadsheet application other than Excel,
although there is no formatting available for the loaded file.
Current and
archived purchase orders in Purchase Orders for Adagio can be displayed when
doing a vendor transaction inquiry. You can now edit an invoice due date
directly in the transaction inquiry without using the Control Payments function.
An
option to "Auto generate invoice number" has been added to automatically create
unique document numbers based on the document date for those vendors that do not
supply invoice numbers. This will assist in preventing duplicate entry of
utility, telephone or credit card statements. An invoice number format that
controls the generated document number is stored with the vendor.
Company defaults
have been added for many vendor fields, including control accounts set and
report group. A "Default bank" for manual checks allows setting a default
selection to use when printing manual checks. Default batch descriptions can be
set up to speed batch creation. Users can be prevented from entering documents
for closed periods in Adagio Ledger. Alphanumeric check number entry can be
enabled (with optional forcing to uppercase). Leading zeros may be optionally
trimmed from invoice numbers to assist in detecting duplicate invoice entry.
Users can be prevented from accidentally consolidating the general ledger
transactions.
Adjustment entry now "previews" the effect of the adjustment on the
invoice balance to minimize adjustment entry errors. When copying batches of
documents, you may now optionally update the document number to reflect the new
batch and transaction number.
The Adagio log on process has
been improved. The user can be identified through their Windows authenticated
user ID using the “remember user name” and “remember password” options on the
log in dialog. The Previously Opened database list is now saved by Adagio User
rather than for all users. The Previously Opened list also displays the date the
data was last accessed by the user.
Date entry has been improved by
recognizing a single number as a day and defaulting the month and year of the
entry. Four digit numbers default the year. Entering “12” into the date control
with the sign-on date being Feb 26, 2008 will result in February 12, 2008 being
returned to the application.
Adagio
Payables will optionally create a backup of related data whenever a Data
Integrity Check completes without errors. Adagio Payables will offer to create a
backup of a database prior to applying any “fix” as a result of the “Rebuild”
option being selected to repair damaged data. Backup details are written to the
log file.
And these changes were made in earlier versions:
Version 8.1A (August 21st, 2008)
Compatible with Windows Vista.
SmartFinder can now search on multiple criteria. Select up to five separate rules using "AND", "OR", "AND NOT" and "OR NOT" conjunctions between rules. Use SmartFinder to easily create mailing lists and simple reports. Sending a SmartFinder result list to Excel has been improved, with better formatting of dates and numbers.
WebSafe (vitalEsafe) integration under File | Backup allows secure, offsite, automatic backup of your accounting data to the web, (optionally) each time a backup is made.
More information is now being sent to Adagio Ledger and is accessible in GridView for inquiries. A "User Defined" option is now available to provide complete control of the fields that are sent to the general ledger in the transaction account description.
You can now control the fields sent to a cost batch in Adagio JobCost V8.1.Version 8.0A (June 26th, 2006) Adagio Payables
is now fully multi-currency capable. Adagio MultiCurrency V8.0C must be
installed to enable the multi-currency features in the program.
Nine new optional
fields have been added to the Vendor record. Three strings, two dates, two
amounts and two units are available to store additional vendor data. These user
defined fields are available to place on the grid, and for import/export.
New
fields have been added to the Vendor record. Email address and web site URL for
each vendor are available.
New fields for use by Purchase Order programs, including FOB
point, tax status and tax group are now available. All new fields can be placed
on the Grid, and selected for import or export.
Electronic Funds Transfer (EFT) is
now available, currently supplied by TelPay.ca. Other EFT providers may be added on request.
Alerts
have been added to Vendors. Alerts pop up when a Vendor is referenced in a
receipt in Inventory, or when an invoice is entered from the Vendor.
Imports
have been re-written. More import formats are supported and greater error
checking is performed. All errors are written to APIMPERR.dat regardless of
whether "Verify data" is selected.
Many important user interface
improvements have been made. F2 edits the currently selected record. F6
automatically launches SmartFinder. The Windows Calculator can be added to the
toolbar under User | Options. The date of the last integrity check is shown on
the status line.
GridView users can add Views to the Inquiries menu by copying the
Workspace and all its Views into the APWIN\Views subdirectory. Workspaces copied
into a directory with the same name as a security Group will only be available
to members of that Group.
Cheque specifications now conform to the proposed new Canadian
Payment Association standards. New fields have been added to the designer to
easily place the cheque date in the required format.
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