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To Do
Help Us Market the AOC! It is in the best interests of all of us to advertise the AOC Website as broadly as possible. If you have a website frequented by Adagio dealers and consultants, please incorporate the banner below, and link to www.softrak.com/aoc  Feel free to make use of the AOC logo below. To save, right-click and select 'Save Image As'. The image is a png format and has a transparent background.  Exhibitor To Do List Important Early Bird exhibitor pass is $500 (50% discount off delegate); late fee is $700 (only 30% discount). To qualify, we need these items by Early Bird date March 31, 2009.
Questions? Please email Carolyn Wendell at carolyn.wendell@softrak.com, Conference Coordinator, 1-800-663-9799, (604) 736-3741 Your Registration Deadline: Early Bird Date (March 31, 2009) Download, complete, and fax your Exhibitor Registration. Presentation slots are assigned in order of registration. Your AOC Announcement. Deadline: Early Bird Date (March 31, 2009) Your AOC announcement is the best way for the AOC marketing staff to promote your company. Each Gold Sponsor's announcement will be included on the Exhibitors listing page of the AOC website and Exhibitor section of the Conference Handbook. Please limit your announcement to what delegates should know, to encourage them to meet with you at your sessions or in the tradeshow. Do not submit generic sales material.
Conference Handbook / Session Details. Deadline: Early Bird Date (March 31, 2009) The AOC Conference Handbook will be published on the AOC website in advance of the conference, and will also be given out in hard copy at delegate registration. We will survey the delegates a month before the conference to ensure conflicts are minimized. If you do not submit your session details in time, there will be no way for the delegates to indicate their preference for your sessions. You must email to carolyn.wendell@softrak.com the following: For each of your sessions:
If you have a timing conflict with your session assignment, please email carolyn.wendell@softrak.com ASAP, and we will do our best to accommodate your changes. Please note that sessions are usually assigned in the order
in which exhibitors register. Exhibit Hall Exhibit Space Exhibit locations are assigned in order of registration. Each Gold Sponsor will have a draped 6ft x 2ft table in a carpeted area. Bring your free-standing 3ft x 7ft vertical banner. We will not have room for full sized booths. Internet and Power Each exhibitor will have one power outlet. Internet is not provided. If you require internet or extra power, please contact: Craig Johnston, Convention Services Manager Setup Setup is 10:00 - 1:00 Sunday, and tear down is 6:30 - 7:00 Sunday evening. The Exhibit Hall will be Sunday from 4:30 - 6:30. Shipping Advance shipments should be directed to: Attention: BanquetsIf shipping from outside Canada, remember to leave enough time for your equipment to clear customs. In our experience, Federal Express is more expedient at clearing show equipment through Canada Customs than UPS. Drink Tickets ADPs can purchase drink tickets for the Exhibit Hall in advance, for half price, at $45 Cdn for a pack of 10. That way you can be extra-generous with free drinks for delegates! See the Registration Desk on Sunday to purchase your drink tickets for the Exhibit Hall. There will also be a staff member selling tickets in the Exhibit Hall. Sales Literature & Session Handouts You're welcome to bring your sales literature, but your page in the Adagio catalog may be enough. You can also bring session handouts for the literature table at the registration area for those who could not attend your sessions. Have a Fantastic Conference! Thank you for your support of the Adagio community. We hope your time at the AOC is fun and rewarding. |
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